



^Mii. 



Circular No. 7 : : : Office of the Quartermaster-General, 1909 
INSTRUCTIONS GOVERNING THE 

PROCUREMENTv OF SUPPLIES AND 

ENGAGEMENT OF SERVICES 

QUARTERMASTER'S 

DEPARTMENT 

U. S. ARMY 



luued by the Quartermaster-General to carry out the 
provisions of G. O. 18, 73,_|ind 176, War Depart- 
ment. 1908, and G. O. 28. War Department, 1909 



Approved by the Secretary of War 




WASHINGTON 

GOVERNMENT PRINTING OFFICE 

1911 



Circular No. 7 : : : Office of the Quartermaster-General, 1909 
INSTRUCTIONS GOVERNING THE 

PROCUREMENT OF SUPPLIES AND 

ENGAGEMENT OF SERVICES 

QUARTERMASTER'S 

DEPARTMENT 

U. S. ARMY 



Issued by the Quartermaster-General to carry out the 
provisions of G. O. 18, 73, and 176, War Depart- 
ment, 1908, and G. O. 28, War Department, 1909 



Approved by the Secretary of War 




WASHINGTON 

GOVERNMENT PRINTING OFFICE 

1911 






n. r%r 



^ o 

■ t 



INSTRUCTIONS 

GOVERNING THE 

PROCUREMENT OF SOPPLIES AND ENGAGEMENT OF SERVICES, 

OUARTERMASTER'S DEPARTMENT, U. S. ARMY. 



/-, _^ .„ War Department, 

Circular ^ ^ ^ ' 

■»^. ^ Office of the Quartermaster-General, 

Washington, March 15, 1909. 

1. Authority. — Under authority of the Secretary of t, f'l^^s 
War, approving a general policy of decentralizing the '"^^ '^•, 
duties of the Quartermaster's Department, and in com- 
pliance with General Orders of the War Department, the ,^^^^^f- -' ■*> ^• 
following instructions are published for the information .,.,^o5o' ^^^ 
and guidance of all concerned : 

2. The fundamental principle of the system of decen- 
tralization, directions for the operation of which are con- 
tained herein, is to provide funds to chief, and other, 
quartermasters, with which to conduct the business of the 
Quartermaster's Department;, for which they are responsi- 
ble. This, however, must be done in compliance with the 

law, which prohibits the expenditure in any one fiscal App. 8. 
year of any sum in excess of appropriations made by Con- 
gress for that fiscal year, or involving the Government 
in any contract or other obligation for the future payment .^- R- sis- 
of money in excess of such appropriations, unless such 
contract or obligation is authorized by law. The excep- 
tions to this statutory prohibition are of such nature that 
it is only remotely possible for such action under them to 
become necessary without authority of the War Depart- 
ment. 

3. In time of peace, the appropriations are definite as 
to amounts, period, and purpose for which appropriated, 
hence it is imperatively necessary to so disburse the funds 
as to avoid excessive expenditures and consequent defi- 
ciencies. To this end, apportionments and allotments of 
definite amounts, for specified periods, and purposes, are 
made to chief, and other, quartermasters concerned, based 

(3) 



?900 



4 

upon which, and within the limits of the apportionments 
and allotments so made, funds, supplies, and services are 
• procured on estimates and requisitions in conformity with 
regulations and instructions. It therefore becomes the 
duty of quartermasters to whom apportionments and 
allotments are made, to so manage the business of the 
department as not to exceed them " Except upon the 
happening of some extraordinary emergency or unusual 
App- 8. circumstance which could not be anticipated at the time 

of making such apportionment." 

4. The accounting and cost keeping provided for is 
necessary in order that the chief and other quartermasters 
may know the status of their apportionments and allot- 
ments, to enable the Quartermaster-General to prepare 
and submit to the Secretary of War, for transmission to 

R, s., 3665- Congress, estimates for future appropriations, and to 
intelligently explain to Congress the needs of the Army 
under the various items for which funds are estimated. 

5. In time of war, by the very nature of things, the 
limitation as to appropriations, etc., is necessarily re- 
moved, and the necessity for the cost keeping required 
where appropriations are definite as to amount and 
purposes, as in time of peace, will not exist; but the 
fundamental principle of providing funds to chief and 
other quartermasters with which to conduct the business, 
remains the same^ and funds, when required, will be 
furnished upon estimates by an actual transfer of money, 
to be applied directly to the purpose for which required. 
The sums so transferred would be in lieu of the apportion- 
ments and allotments above referred to. 

\ u, 1010 6. Aimiy apj)ropriation act. — All supplies and services 
furnished for the maintenance of the Army hy the 
Quartermaster's Department are procured from funds 
appropriated therefor annually by an act of Congress 
entitled "An act making appropriations for the support 
of the Army," etc., generally referred to as " the Army 
appropriation act." The cost of all such supplies and 
services is charged to the appropriation or appropriations 
indicated by .the wording of the act and the pui^Dose for 
which the article or the sersice is required. 

App. 9. 7. Analysis of appi^opnation ac^.— The specific items of 

the several appropriations, under some one of which all 
supplies and services must be furnished and therefore 
charged, are shown in an analysis of so much of the Army 
appropriation act as pertains to the Quartermaster's 
Department, published by the Quartermaster-General. 



DEFINITIONS. 

8. Appropriations, as referred to herein, are the vari- -^- R- 518; 

. App. 9. 

ous amounts authorized hj Congress, in the annual acts 
making aj^propriations for the support of the Army, to 
be expended for the purposes indicated by the title and 
context of each, by the Quartermaster's Department, in 
accordance with law and regulations. 

9. Item. — The distinct authority in the Army appro- App. 9. 
priation act under which quartermaster's supplies or 
services are procured, and by which the appropriation 

from which payment is made therefor is determined. 
The wording of the act is divided, or itemized, and each 
item numbered serially, under each appropriation as 
shown in the analysis of the appropriation act, to serve as 
a guide and for reference. 

10. Apportionments. — Distributions of the appropria- 
tions, made b}^ the Quartermaster-General, in accordance 
with Army Regulations, general orders of the War 
Dej^artment, and authority of the Secretary of War, to 
chief quartermasters and quartermasters of independent 
stations. 

11. Letter of Apportionment. — An advice from the 
Quartermaster-General's Office that the amounts stated 
have been apportioned to the officer to whom or office 
to which addressed, for use in the procurement of sup- 
plies and. services for jDcriods and purposes specified 
therein. 

12. Apportionment Account. — A statement or record 
of the amount or amounts received as an apportionment, 
with their debit and credit transactions. 

13. Allotments. — Distributions of the apportionments, 
made by chief, or other, quartermasters, in accordance 
with the Army Regulations, general orders of the War 
Department, and instructions of the Quartermaster-Gen- 
eral, to post and other subordinate quartermasters. 

14. Letter or Allotment. — An advice from a chief 
or other quartermaster to whom an apportionment has 
been made that the amounts stated have been allotted 
to the officer to Avhom or office to which addressed, for 
use in the procurement of supplies and services for 
periods and purposes specified therein. 

15. Allotment Account. — A statement or record of 
the amount or amounts allotted, or received as allotments, 
with their debit and credit transactions. 



16. Keserve. — A percentage or proportion of an appor- 
tionment withheld for use in increasing allotments to pro- 
vide for necessities which could not be anticipated in the 
original allotment, or to meet exigencies. 

17. Savings. — The difference between the amount al- 
lotted to any post or station for supplies or services for a 
definite period, purpose, or job, and the actual cost 
thereof. They will be disposed of as hereinafter provided. 

18. Independent Stations, as referred to herein, ap- 
plies to depots, offices, posts, or stations not under the 
control of territorial division or department . com- 
manders. 

19. Additions to Stock. — Purchases of supplies made 
with a view to increasing the stock at the depots. Made 
only on authority of the Quartermaster-General from 

' " funds apportioned for this purpose. 

20. Replenishment or Stock. — The bringing up of the 
stock of a depot, by purchases, within the quantities fixed 
as a maximum and minimum stock for the depot. The 
purchases to be made from funds accruing to the credit 
of the depot as shown by invoices transferring supplies 
issued on requisitions by which the stock was depleted. 
Supplies so purchased need not be of the same kind as 
those issued. 

21. Working Balance. — A designation given the funds 
provided chief and depot quartermasters, and other quar- 
termasters when necessary, for immediate use in trans- 
acting and facilitating the business of their respective 
offices. 

CLASSIFICATION OF SUPPLIES AND SERVICES. 

22. For the purposes of this system, quartermaster's 
supplies and services are classified as follows: 

supplies. 

a p p . 1 , 2 , 2e3. Class A includes all supplies required for the use 
and equipment of troops in the field and in garrison, for 
the purchase of which, in the opinion of the Quartermas- 
ter-General, apportionments of funds to the several ter- 
ritorial departments, depots, stations, or other military 
commands can be made. A list of this class of supplies, 
as determined to date, with depot or point from which 
lOH."^' ^^^"' *^®y ^^^^ ^^^ supplied is published in Circular 6, Q. M. 
G. O., 1909, and final action on requisitions therefor will 
be taken as herein provided. 



24. Class B includes all supplies required, as per annual ^^ ^^^R- .1021 
estimates, for — sive. 

(a) Repairs to public buildings, including plumbing, App. 7. 
lighting systems and fixtures, and steam, hot-water, or 
hot-air heating apparatus, within the buildings ; 

(b) Repairs to and maintenance of lighting and heat- App. 7. 
ing systems exterior to buildings, including central plants 
pertaining thereto ; 

(c) Repairs to and maintenance of sewer systems, App. 7. 
including purification plants, and water systems, includ- 
ing reservoirs and pumping plants; 

(d) Repairs to roads, walks, wharves, drainage, and App. 7. 
improvement of grounds. 

Based upon these estimates, annual apportionments App. 7. 
will be made for Class B supplies and Class III services, 
which will be procured as herein provided. 

25. Class C includes clothing, which will be supplied as ^^^^ R- ii54, 
at present. 

26. Class D includes all other supplies, for which ^- R- 1015. 
requisitions will be submitted through proper channels Par. 248 (f;). 
for the action of the Quartermaster-General. 

SERVICES. 

27. Under Army Regulations and civil-service rules, 
services pertaining to the Quartermaster's Department 
may be considered as of two general divisions, viz: 

(A) Personal services. — Consisting of — find'732" ^^^ 

(1) Permanent employees (civilians) ; iufes'-^cir~i' q" 

M. G. b., 1909.' 
Cir. 1, Q. M. 

(2) Temporary employees (civilians) ; Ruler's, ^c^V. 

rules. 

Cir. 1, Q. M. 

(3) Job employees (civilians) : g. o., 1909 ; 

^ ' r- ./ \ / 7 pgj. j2, sec. 1, 

Sched. A., c. s. 

(4) Extra-duty employees (enlisted men). '"a.^., i66 to 

(B) Nonpersonal. — Consisting of services procured — "^"i'. r.*!'522.^' 

(1) Under contract; a. r.',' 552-1. 

(2) Under written proposal and written acceptance; a. r., 552-2. 

(3) Under oral agi-eement (open market). j..-^- ^•' ^^-^'^ = 
For the purpose of these instructions the services 

enumerated in these two general divisions (A and B) are 
subdivided into classes as follows: 

28. Glass I. — Includes all services (personal and non- clauses land 

^J^ .4, Sec. A and 

personal) necessary for and incident to the supply, equip- s^ec b, par. 27. 
ment, and shelter (except services of Class III, these Apps. 3, 4, 
instructions) of troops in the field and garrison, and 
transportation of the Army and its supplies, which can 
be anticipated, and therefore estimated for in advance of 



8 

the period for which required, and engaged by authority 
of the Secretary of War or the Quartermaster-General 
for the entire or definite part of a fiscal year at fixed or 
agreed rates of compensation, and for which apportion- 
ments of funds can be made by the Quartermaster- 
General. 
and^s!^' ^' ^' 29. Class II. — Includes services, personal and non- 
personal, similar to those included in Class I, and for 
repairs to public buildings (A. K., 1026), lighting, heat- 
ing, water and sewer systems, fire-protection apparatus, 
roads, walks, wharves, drainage, and improvement of 
grounds, not included in the annual estimates therefor, 
the place where and period during which required can 
3^sec\^Af and ^^^ ^6 anticipated, but which may be necessary, author- 
3,'^sec^ B, pa\^ i^ed by Army Kegulations, General Orders, or proper 
~~'- authority, and for the payment of which in the opinion 

of the Quartermaster-General apportionment of funds 
can be made. 

30. Glass III. — Includes all services required, as per 
annual estimates for — 
i^"??' incu'*^ (a) Repairs to public buildings, including plumbing, 
sive ; App. 7. lighting systcms and fixtures, and steam, hot-water, or 
hot-air heating apparatus within the buildings; 
^PP- '• (5) Repairs to and maintenance of lighting and heat- 

ing systems exterior to buildings, including central plants 
pertaining thereto; 
"^PP- '• {c) Repairs to and maintenance of sewer systems, in- 

cluding purification plants, and water sj^stems, including 
reservoirs and pumping plants; 
^PP- "■ {d) Repairs to roads, walks, wharves, drainage, and 

improvement of grounds. 
"^PP- "■ Based upon which, annual apportionments will be made 

for Class III services and Class B supi^lies. 
rar. 248 ((/). <^-^ Class IV. — Includes all other services, for which 
requests will be submitted through proper channels for 
the action of the Quartermaster-General. 

APPORTIONMENTS. 

Apps^lto 7 ^^- Object of. — The object of apportionments is — 
'°Pars^ '^■'.•^ 24 (^) '^^ S^^® ^^ ^''^cli department, command, or inde- 
28, and 29. pendent station, its proper proportion of the appropria- 
tions, for the purpose of procuring supplies and services 
of designated classes; 
Pars. 2iind:i (J) To enable department and other authorities to do 
for troops in their respective commands that which has 



9 

heretofore been done by the office of the Quartermaster- 
General for the entire Army. 

(c) Thereby giving; to officers of the Quartermaster's 
Department an opportunity to perform duties and meet 
responsibilities in time of peace, similar to those that will 
be required of them in time of war. , ^ ^^^ 

. Ill A. R., 190- 

33. Eesponsibility will consequently devolve upon loi. 751 to 754, 

. . X ^ i inclusive. 

these autliorities to see that the troops are properly and , P"j:s- 23. 24, 

^ X i J og 29, and 87. 

promptly supplied Avith supplies of Classes A and B and 
furnished with services of Classes I, II, and III, that the 
published instructions are carried into effect, and for the . g 
observance of section 3 of the act of February 27, 1906. 

M. When made and on lohat based. — Apportionments 
of funds for supplies of Classes A and B, and services of ^ ^ 
Classes I, II, and III^ will be made by appropriations or 
items, by the Quartermaster-General, as soon as practi- 
cable after approval of the army appropriation act, as 
follows: ^ ._ ^ 

Pars. 23 and 

{a) For Class A supplies, based upon the quantity and ^^-^ ^«*' <^)' 
cost of such supplies furnished under the various items of 
the several appropriations during a preceding fiscal year, 
as shown bv the quarterlv report of cost. 

"^ Pars. 24 30 

(b) For Class B supplies and Class III services, annu- :i"d' 84," \d)\ 
ally, based upon the annual estimates for — (<i)- 

(1) Repairs to public buildings, including plumbing. ''^ i^^^0°<^'- 
lighting systems and fixtures, and steam, hot water, or 
hot-air heating apparatus within the buildings ; 

(2) Repairs to and maintenance of lighting and heat- 
ing systems exterior to buildingSj including central plants 
pertaining thereto ; 

(3) Repairs to and maintenance of sewer systems, in- 
cluding purification plants, and water systems, including 
reservoirs and pumping plants ; 

(4) RejDairs to roads, walks, wharves, drainage, and 
improvement of grounds. 

(c) For Class I services, annually or semiannually in 
the discretion of the Quartermaster-General, based upon 
estimates submitted for services of this class, or upon the 
cost thereof as determined from the records of the 
Quartermaster-GeneraFs office for the entire or definite 
part of a preceding fiscal year. 

{d) For Class II services, quarterly, on receipt from the 
offices concerned of estimates, based upon the cost of the 
services of this class furnished under the various items of 
the several appropriations during a preceding fiscal year. 



App. 7. 
App. 7. 

App. 7. 

App. 7. 
Par. 28. 



Par. 29. 



10 

Pars. 24 and (g) Yq^ Class III services : To be included with Class 
B supplies. 
QO^iuciulive *" ^^- ^^^ made. — Chief and depot quartermasters and 
quartermasters of independent stations will be advised 
of the apportionments to their respective departments, 
depots, and stations for the several classes of supplies and 
Par. 17 ; App. sm-vices, by "Letters of apportionment." (Form 151.) 

Par. 13. ALLOTMENTS. 

36. Object of. — The object of allotments is to give to 
each post and station its proper proportion of the appor- 
tionments made to departments and commands of which 

App. 8. it is a part, and to inform the post or other authorities 

as to the amounts of funds within the limits of which sup- 
plies and services can be furnished their respective posts 

A. R., 751 to or stations. The total of allotments will in no case exceed 

754. inclusive. 

the sum apportioned. 

37. By whom made. — Subject to approval of the proper 
commanders, allotments will be made by— - 

{a) Chief quartermasters to the headquarters,^ posts, 
stations, and military commands of their departments, 
and recruiting stations whose accounts they settle. 

{b) Depot quartermasters and quartermasters of in- 
dependent stations to subordinate stations, recruiting, 
or other stations whose accounts they settle. 
«„^H^- -^--r-^"*- 38. When made and on tuhat based. — Allotments of 

28, 29, and 30 ; . • <• 

App. 9. funds for supplies of Classes A and B and services of 

Classes I, II, and III will be made by appropriation or 
items as soon as practicable after receipt of letters of ap- 
Par. .34. portionmcut, upon the same basis as the apportionments 
from which the allotments are made, as follows : 
^_ Pars. 16 and (^^ YoT Class A Supplies, quarterly; a sufficient 
amount being held as a reserve from which to make addi- 
tional allotments for this class of supplies to meet neces-, 
sities which may arise, causing posts or stations to un- 
avoidably exceed their original allotments. 

{b) For Class B supplies and Class III services, 
annually. 

(c) For Class I services, annually or semiannually. 
__^'=":?;,^8, 49 [d) For Class II services. The amount apportioned 

5<. 101, and » . „ . ^ ^ 

102. for services of this class to be held as a reserve and al- 

lotted only upon approval by proper commander of requi- 
sitions from subordinate posts, stations, or commands. 

*The headquarters of a territorial division or department will, 
for all purposes of the.se instructions, bo considered as a post, of 
which the chief quartermaster is tlio quartermaster. 



11 

(e) For Class III services, to be included with Class B 
supplies, annually. 

39. How made. — Post and other subordinate quarter- ^I'ars. iioand 
masters will be advised of the allotments to their respec- 
tive posts, stations, or commands for the several classes 

of supplies and services b}^ " Letters of allotment " 

(Form 151), issued by chief, depot, and other quarter- A)ps^46to5i' 

masters. inclusive. 

~ NUMBERING. 

40. For the purposes of this system of supply and to 
facilitate reference in connection therewith the following 
methods of numbering will be observed : 

(a) For the items of the appropriation. — The items of -"^pp- ^• 
each appropriation are numbered from 1 consecutively, 
preceded by the initial letters of the respective appropri- 
ations. Thus, the items of appropriation " Regular Sup- 
plies " will be R. S. 1, R. S. 2, etc.; of "Incidental 
Expenses," I. E. 1, I. E. 2, etc. Subdivisions of an item 
will be indicated by the item number followed by letters, 
as"R. S. la,""R.'s. 1 b," etc. 

(h) For headquarters of departments and posts. — App. 63. 
Headquarters of departments and the posts and stations 
of departments are numbered by assigning a block of one 
hundred numbers to each territorial department. To 
headquarters of the departments are assigned the initial 
numbers and to the posts and stations (commencing with 
the one farthest east and proceeding west) the consecutive 
numbers of their respective blocks so far as necessary. 

(c) For quartermaster'' s depots and independent sta- -^pp- ^^• 
tions. — To these are assigned numbers within the blocks 
assigned to the territorial department in which they are 
situated, leaving a sufficient interval between the last 
post number and the first depot or independent station 
number to allow consecutive numbers for any new posts 
which may be established within the department in the 
future. 

{d) For offices of constructing quartermasters. — To -^pP' ^^• 
these are assigned numbers between 1 and 99, preceded 
by the letter " C; " thus, ClO. 

{e) For recruiting offices. — To these are assigned num- -^pp- ^^■ 
bers between 1 and 99, preceded by the letter " R ; " 
thus, R25. 

(/) For letters of apportionment. — Letters of appor- 
tionment will be given distinctive numbers as follows : 

For departments. — The left-hand figure will be the 
digit representing the department's block of hundreds, 



12 

the two figures to the right Avill designate the fiscal year, 
following these the figure representing the quarter and 
the last the serial number of the letter for the quarter. 
Thus letter of apportionment No. 10921 would indicate: 
"1," Department of the East; "09," fiscal year 1909; 
" 2," second quarter of the fiscal year, and " 1," first letter 
of apportionment to the department. 

For quartermaster'' s depots, independent stations and 
offices of constructing quartermasters, the above system 
will be followed, except that for the digit on the left indi- 
cating the department will be substituted the whole num- 
ber assigned to depot, independent station, or office, the 
two figures following will designate the fiscal year, the 
next one the quarter, and the last the serial number of the 
letter for the quarter. Thus letter of apportionment 
No. 3990924 would indicate the Jeffersonville depot, 
fiscal year 1909, second quarter, fourth letter; Xo. 
R250913 would indicate recruiting station No. 25, fiscal 
year 1909, first quarter, third letter; No. C100934 would 
indicate the constructing quartermaster's office No. 10, 
fiscal year 1909, third quarter, fourth letter. 

(5/) For letters of allotment. — Letters of allotment 
issued by chief quartermasters to the posts, stations, 
and headquarters of their departments will be given a 
distinctive department number, on a system similar to 
that of the Quartermaster-Generars Office for letters of 
apportionment, taking as the initial figure the distinctive 
post number. Thus, for the Department of the East, No. 
1250931 would indicate post No. 125, fiscal year 1909, 
third quarter, first letter. Those issued to recruiting 
offices will be given a distinctive number, taking as the 
initial figure the recruiting station number in lieu of a 
post number; thus, R250911 would indicate the recruit- 
ing station R25, fiscal year 1909, first quarter, first letter. 
Should it be necessary for depot or other quartermasters 
to issue letters of allotment, these instructions as to num- 
bering will be followed. 

{li) For requisitions.— Y.'\q\\ requisition submitted will 
bear the number of the post or station from which it 
originates, followed by a serial number for the requisition 
without regard to class. The serial number will begin 
with No. 1 for each fiscal year, the numbers of posts and 
headquarters are fixed. The post and serial number as 
written will form a combined, distinctive, identifying 
number (201-17) which will be referred to in all matters 
pertaining to the requisition. 



13 

41. Each headquarters of a department, and each post^ 
station, and office to which a number is assigned will pro- 
vide a rubber stamp bearing its number in gothic type 
followed by a dash, thus: 102 — 

PRICE LIST. 

42. A price list of Class A supplies, and such Class B ^. ^-j''- ^^^Q- m- 
supplies as are usuall}^ carried in stock at depots, based 

on the cost thereof as stated in the quarterly reports of 
stock submitted by the several supply depots, will be 
published semiannually by the Quartermaster-General for 
use in the preparation of requisitions. When, as in the 
case of " assorted," etc., articles, reference is made in the 
list to catalogue, the catalogue price will be used. 

43. When suitable supplies can be purchased locally at i'="- ^'> 
a price no greater than that stated in the price list, the 

local price will be stated in the requisitions. In all other 
cases the prices shown in the price list will be used. 

44. Supplies issued on requisitions will be invoiced at 
prices as follows: 

{a) At stock or cost price when this price is less than 
shown by price list. 

(h) At price shown by price list when the stock or cost 
price is greater than that shown on requisition. 

((?) At the depot's stock or invoice price, where, as in 
the case of " assorted," etc., articles, jeference is made to 
a catalogue, or no price is stated in the list. 

45. Depots and other designated supply points will 
keep a blotter or record of the losses on account of sup- 
plying stores at prices less than the cost thereof, and will 
submit to the Quartermaster-General, at the close of each 
quarter, the total, under each appropriation, of such 
losses. 

FORMS, THEIR PREPARATION AND USE. 

46. Form No. 151 is designed for use as follows: App. lo. 
(a) For issuing letters of apportionment by the Qiiar- j_,Ynohis?ve ^'^ 

termaster-General's Office. 

(h) For issuing letters of allotment by all offices from . -V'i'f- f*^ *« 

\ '^ "^ .j\. lucliisive. 

Vv'liich allotments are made. 

(c) For keeping apportionment accounts in all offices 44'Vnchisi've *° 
to which apportionments are made. 

{d) For keeping allotment accounts in all offices to and -f^Scfiisfve ^^ 
bv which allotments are made. 



14 

Par. 95. 47. Form No. 151 is divided into two horizontal see- 

tions. The upper section is designated the " Credit side," 
and the apportionments or allotments, etc., are entered 
thereon as credits. The lower section is designated the 
" Debit side," and the liabilities and actual charges are 
entered thereon as debits. This blank will be punched 
for filing in loose-leaf binders and will be filed as herein 
provided. 

REQUISITIONS. 

48. Form No. 60 will be used in submitting requisitions 
for all supplies and services except those for which a 
special blank is provided. Requisitions for supplies and 
services will be prepared strictly in accordance with the 
classifications defined in paragraphs 22 to 31, inclusive. 
Supplies enumerated in Circular 6, Q. M. G. O., 1909, as 
Class A, under an item of any appropriation, will be con- 
sidered and requisitioned for as Class A supplies under 
any other item or items of the same appropriation under 
which the purpose for which the supplies are required 
will properly place them. 
Pars. 22 to 49, A Separate requisition, complete in itself, will be 

G o^i9b9' ^^' ^^^^ f^^ ^^^^^ class of supplies or services and for each 
of the designated depots or points of supply. Separate 

ig'^nciiisiv^ to requisitions as to appropriations will not be required, but 
articles will be listed alphabetically under appropriations 
from which purchased, and the item of the appropriation 
to which chargeable will be noted in the column of re- 
marks opposite the entry of the article. 

ig^ncfiisL^ *** ^^- ^^ quantities of any article are required under 
several items of an appropriation, only one entry of the 
article in alphabetic order is required under an appro- 
priation, the quantities thereof under each item being 
indicated opposite the article in column of remarks. 

51. Requisitions for Class A supplies will be prepared 
as follows : 
Par. 37. (^a) In quadruplicate^ at posts and stations to which 

allotments are made. Three copies will be forwarded 
through proper channels to the chief, or other, quarter- 
master from whom allotments are received, and one 
retained. 
Par. 35. {!)) In duplicate^ at independent stations. One copy 

will be forwarded through commanding officer to the 
designated supply point, and one retained. 

^ Where desired, one less copy may be made and a press copy 
retained. 



15 

52. Requisitions will be forwarded from the posts or 
stations where prepared. at least thirty days prior to the 
beginning of the quarter for which the supplies are re- 
quired. 

53. The number of the Quartermaster-General's letter rar. 40(7>. 
of apportionment, to which the cost of the supplies re- 
quired for is to be charged, will be entered on the requi- 
sition when received by the chief, or other, quartermas- 
ter to whom the apportionment was made, for the posts 

and stations under his jurisdiction, and by the quarter- 
master of an independent station for his own requisitions 
at the time of preparing them. 

54. Quartermasters of independent stations Avill cer- 
tify on their requisitions that the net balance of the 
apportionment for the period for which the requisition is 
submitted, under the appropriation involved, is sufficient 
to cover the estimated cost of the articles required for. 

55. In the column for " Estimated cost " will be en- 43*^'^'"^" "*" ^^^ 
tered the cost of the articles as shown by the latest price 

list, the catalogue price, or the price at which the supplies 
can be purchased locally, as ascertained upon inquiry in 
local markefs, if such price is no greater than the list I'ais. i92, 

.' } . ^ . l'->3, and 109. 

price for articles equal in quality to those furnished from 
depots, and conforming generally to the standards or 
specifications of the Quartermaster's Department. 
Articles that can be purchased locally to advantage 
should be indicated by an asterisk or other identifying 
mark, with notation that the prices quoted are the actual 
prices in local market as ascertained upon inquiry. 

56. Where it is found that articles of Class B can ^, Q""iob!f ^^' 
not be purchased locally to advantage they may be se- 
cured from the designated depot or point of supply upon 
requisitions therefor, prepared in the manner above 
directed. 

57. Requisitions for Class II services will be prepared I'ar. 2!>. 
and submitted in duplicate, and show in detail the kind 

of services and purposes for which required. If the serv- 
ices asked for are required immediately, are for a short 
period, and it is necessary that funds be transferred upon 
approval of the requisition, it should be so stated on the 
requisition. Where material and labor are both required 
in a job service, separate requisitions will not be sub- 
mitted, but the material required and its cost will be 
shown sei^arately from the services required and their 
cost. 



16 

58. When the chief quartermaster approves a requisi- 
tion for Class II services he will return both copies, or 
transmit proper extracts thereof, to the post quarter- 
master, with authority to engage the services and direc- 
tions to report the cost, under each item of the appropria- 
tion, with return of one copy of the requisition (or ex- 
tract) when the services authorized have been completed. 
At the same time the chief quartermaster returns the 
approved requisition, he will place to the credit of the 
post quartermaster the funds required for immediate 
payments, and so advise him. 

59. Requisitions for Class D supplies and Class IV 
services will be prepared as follows : 

A. R., 1015. (a) In triplicate ^ by all posts and stations subordinate 

Pars 2G aiul ^ ir 

31. ' ~ to chief, or other, quartermasters. Two copies will be 

forwarded through j^roper channels to the office having 
jurisdiction over the stations submitting the requisitions, 
which office will make recommendations and forward 
both copies of the requisition to the Quartermaster-Gen- 
eral for final action. One copy of the requisition will 
be retained by the post or station making same. 

(h) In triplicate ^ by all independent posts or stations. 
Two copies will be forwarded through the post or station 
commander to the Quartermaster-General for final action, 
one copy being retained by the post or station making 
same. 
A. R., 751 to 60. Chief, or other, quartermasters through whom 

754 inclusive ... . . . . 

these requisitions are transmitted will carefully scrutinize 
them and recommend supply only of such articles or 
services as in their judgment are absolutely neces.sary for 
the comfort and equipment of the troops concerned. 

61. With a view to avoiding delays incident to corre- 
spondence, care will be taken in the preparation of requi- 
sitions to give detailed description, catalogue references 
and price (when selections are made from catalogue), 
sizes, dimensions, style and make of wagons, army ranges, 
stoves, etc., when parts therefor are required, and such 
other data as may be necessary to insure a clear under- 
standing by the depot quartermaster as to what is re- 
quired. 

INVOICES AND RECEIPTS— SUPPLIES. 

62. Invoices. — The combination blank invoice and re- 
ceipt (Form 117) now authorized will be used in transfer 
of all supplies. 

^ Where desired, one less copy may be made and a press copy 
retained. 



17 

63. These forms will be prepared in quintuplicate by 
the officer supplying the stores and will be disposed of 
as follows: 

{a) One invoice and two receipts forwarded by mail 
to the officer to whom the supplies are transferred on 
the date supplies are shipped. 

{h) One invoice to the chief quartermaster of the 
department in which is located the post from which the 
requisition is submitted. 

(<?) One invoice to the Quartermaster-General to be 
marked plainly on face and brief thereof " Finance." 

{d) For supplies furnished independent stations two 
invoices and two receipts will be sent to the quarter- 
master of the station and one invoice to the Quarter- 
master-General marked " Finance." 

64. Invoices and receipts will be prepared to cover each o-App^^ J^^^ to 
lot of stores supplied on a requisition. Articles will be 
arranged in alphabetical order under the respective ap- 
propriations. The requisition number and the class to 

which the supplies invoiced belong will be entered in the 
upper right-hand corner of the face thereof. 

65. On each invoice and receipt, and preceding the ar- -,,'inchistve ^^ 
tides, will be entered the appropriation under which the .,_APPf- ?*^ *« 

'_ _ \^ i ^ \li, inclusive. 

supplies are furnished, and in the column of remarks will 

be noted the item or items of the appropriation to which 

the article is chargeable. These data will be obtained '^pp- ^• 

from the requisition to which the invoice pertains. 

66. In proper column will be entered the cost of the . y'Vn^iusfve ^'^ 
total quantity of each article invoiced and the total cost 

of all articles under each appropriation. 

67. The number of packages and the numbers of the jt^p^ ^f'^or" 
packages containing supplies covered by invoices should 

be noted on each invoice and receipt. Thus, 9 packages, 
numbers 1 to 9, inclusive. 

68. Invoices covering partial shipments should have Apps. 20 to 

. , 27. inclusivG. 

this fact noted thereon. On the last invoice should be 
noted that the requisition is completed so far as the depot 
or other supply point from which the supplies were fur- 
nished is concerned. 

ANNUAL ESTIMATES. 

69. Estimates will be prepared and submitted annu- ^.a-.^-Jsi to 

^ i 7;)4. inclusive. 

ally, in acordance with Army Eegulations, General Or- g,,''**^'®- -^ ^^^ 
ders, and instructions on blank forms, as follows: 
11089—11 2 



18 

App. 28.. (^p) Kepairs to public buildings, including plumbing, 

lighting systems and fixtures, and steam, hot-water, or 
hot-air heating apparatus within the buildings. (Forms 
]26, 126-a, and 126-b.) 
App. 29. (/^) Kepairs to and maintenance of lighting and heat- 

ing systems exterior to buildings, including central plants 
pertaining thereto. (Form 12T.) 
App. 30. (e) Repairs to and maintenance of sewer systems, in- 

cluding purification ])lants, and water systems, including 
reservoirs and pumping plants. (Form 110.) 
App. 31. (^) Repairs to roads, walks, wharves, drainage, and 

improvements of grounds. (Form 120.) 
Sec '"a" Spars' (^) Amounts required for payment of authorized 
27 and 28. civilian employees (Class I services, personal.) 
Sec.' a" ^ pars." (/) Amouuts required for payment of enlisted men on 
27 and 28. civilian employees (Class I services, personal). 
^^Sec. B, par. ^^^ Amouuts required for payment for Class I non- 
App. 32. personal services, such as light, heat, water, rentals, etc. 

70. These estimates will show the kind of supplies and 
services and the estimated cost of same under each of the 
appropriations and will be submitted to the Quarter- 
master-General's Office in duplicate, one copy of which 
will be returned to the office submitting same, with letter 
of apportionment for the services. 

71. Apportionments will be made for the purposes of 
these estimates based upon the reports and recommen- 
dations pertaining thereto, from which allotments will 
be made to posts and stations by chief or other quarter- 
masters. 

FUNDS. 



A. R., 584 
and 585 



72. Funds will be supj^lied for purposes for which they 

^^Pars. 32 and ^^.^ apportioned, allotted, or specifically authorized, and 

^^Pars. 26 and -y^.j^gj^ furnished must be as a charge to an apportion- 

and%).^^' "^' ment, allotment or specific authority, the number of the 

letter of apj^ortionment, letter of allotment, or specific 

authority, under which the funds are required must be 

quoted on the estimate, except as provided for depot 

I'ar. 223. quartermasters for funds for replenishment of stock. 

ESTIMATES OF FUNDS. 

A. R., 751 to 73. Estimates of funds will be prepared in dui)licate 

T^4 inclusive ' a, a i^ 

1018. ' on the prescribed blank (Form No. 28, as amended), the 

duplicate to be retained by the officer making the esti- 
mate and the original submitted as follows: 



19 

(a) To the Quartermaster-General: By all officers to 
whom apportionments are made; or to whom specific 
authority is given for the procurement of supplies or 
services not covered b}^ a letter of apportionment ; and 
by designated depots and supply jDoints, for purchase of - 
supplies for rej)lenishment of stock. 

(b) To chief and other quartermasters making allot- 
ments: By officers to whom allotments are made or to 
whom chief or other quartermasters transmit or quote 
specific authorities of the Quartermaster-General's Office 
for supplies or services other than those for which allot- 
ments are made. 

74. Estimates of funds should be submitted at least 
once a month, but may be submitted oftener if necessary, 
a sufficient time in advance of the period for which 
required to insure the funds being on hand when pay- 
ments become due. 

T5. Appropriations will be entered in the order in App. 9. 
which they appear in the Army appropriation act as pub- 
lished in General Orders of the War Department. 

76. To avoid accumulation of funds in the hands of ..^^lofg' ^^"' 
disbursing officers, only such funds as are required to 

meet current needs will be estimated for. 

77. Quartermasters designated to settle accounts gov- <'• o. 74. w. 

I ' 1908. 

ering charges on bills of lading and transportation re- 
quests, and ^ telegraph accounts, will, a sufficient time a. r.. ii98. 
prior to the beginning of a fiscal year, submit to the 
Quartermaster-General estimate for fimds in amount 
equaling the highest payment on account of such charges rms. 240 to 

,1 j> ,1 ' ■ T f 1 --^~- inclusive. 

m anj'^ one month 01 the preceding fiscal year. 

78. Subsequent estimates of funds for purposes stated I'lu-. 107. 
in the preceding paragraph should be limited to amounts 
necessary to meet outstandijig charges, considering 
available funds on hand. 

INVOICES OF FUNDS. 

79. The blank invoice (Form No. 26) now authorized a. r., 643. 
will be used in the transfer of funds, and will be pre- 
pared by the officer transferring funds and disposed of 
in accordance with instructions on the form. 

WORKING BALANCE. 

80. A cash working balance based upon estimates of the 
amounts required under the respective appropriations 



I'lirs. 240 to 
4(. iucliisive. 



20 

from Avhich disbursements are currently made will be 
supplied each chief and depot quartermaster and to 
quartermasters who procure and furnish supplies or serv- 
ices for purposes other than the maintenance of their own 
offices. 

81. Disbursements from the working balance can only 
be made for purposes authorized by the Quartermaster- 
General by letter of apportionment or other specific 
authority. 
i»ars. 73 (a) 82. The working balance will be maintained by funds 

and 74. 

supplied on estimates of funds submitted to the Quarter- 
I'ar. 170. master-General covering the amounts disbursed, quoting 
the number of the letter of apportionment, or date and 
number of the specific authority of the Quartermaster- 
General's office, on account of which the disbursement 
was made. 

83. The working balance is an advance of cash to en- 
able quartermasters to promptly meet current obligations, 
thereby expediting the transaction of public business, 
and is subject to the call of the Quartermaster-General 
at any time. It is therefore essential that officers to 
whom working balances are furnished keep an accurate 
account Avith same, that they may know at all times its 
status. Every disbursement from the working balance is 
chargeable either to a letter of apportionment or to a spe- 
cific authority of the Quartermaster-General, to which 
reference will be made in posting the amounts disbursed 
to the account with the working balance. 

LETTERS OF APPORTIONMENT. . 

App. 10. 84. Letters of apportionment will be issued on Form 

151, and will state as a credit the entire amount of funds, 
of each appropriation, available for the procurement of 
the classes of supplies and services specified, as follows: 



3MoT' ^^ ^^^ ^^^ Class A supplies. 

App. 34 (a) For fuel, forage, and mineral oil, annually, sixty 

daj's prior to the beginning of each fiscal j^ear. 

App. 30 (J)) For outer civilian clothing for discharged prison- 

ers, quarterly, sixty days prior to the beginning of the 
quarter for which required. 

Par" 248(a) ^^'^ ^^^ '^^^ other Supplies of this class, quarterly, sixty 
days prior to the quarter for which required. 



21 

For Glass B supplies and Class III services. 34^(^7-" ^* ^"*^ 

{d) For repairs to public buildings, including plumb- t-a^.tlsid). 
ing, lighting systems and fixtures, and steam, hot water, 
or hot-air heating apparatus within the buildings, an- 
nually, sixty days in advance of the fiscal year concerned. 

{e) For repairs to and maintenance of lighting and ta?; 248(d). 
heating systems exterior to buildings, including central 
plants pertaining thereto, annually, sixty days in ad- 
vance of the fiscal year concerned. 

{/) For repairs to and maintenance of sewer systems, plj^.ifscd) 
including purification plants^ and water systems, includ- 
ing reservoirs and pumping plants, annually, sixty days 
in advance of the fiscal year concerned. 

{g) For repairs to roads, walks, wharves, and drainage Pa^/lls (d). 
«nd improvement of grounds, annually, sixty days in ad- 
vance of the fiscal year concerned. 

For Class I services. Par. 28. 

{h) Personal, civilian, semiannually, forty-five days gg^' j*^ pai? 27! 
prior to the beginning of the period covered by the ap- ra?'. '248(0). 
portionment. 

(^) Personal, extra duty, annually, forty-five days sec? 4*! pan 27! 
prior to the beginning of the fiscal year. "^^^ 

{j) Nonpersonal, for the purchase of light, heat, and par. 27"^^ ' 
water, for i-entals, for the hire of telephones, etc., dray- Pa?.' 248(c). 
age, etc., annually, forty-five days prior to the beginning 
of the fiscal year. 

{k) Nonpersonal, for subscriptions to newspapers and 
periodicals, annually, sixty days prior to the beginning 
of the fiscal year. 

(Z) Nonpersonal, for transportation charges on bills of jar. 27."^'' ^' 
lading and transportation requests, annually, thirty days '^'^''' ^"' 
prior to the period for which required. 

(m) Nonpersonal, for settlement of telegraph accounts. ^Ify"®® ^' 
annually, thirty daj^s prior to the period for which re- ^pp- 4-. 
quired. 

{n) Personal, for apprehension of deserters, quarterly, clause^' a 
thirty days in advance of the quarter for which required. ^^^^ lav^lii"^' 

App. 43. 

Par. 248(e). 

(<?) Personal, donations to discharged prisoners, quar- pa?;24S(n- 
terly, thirtj^ days in advance of the quarter for which 
required. 

{p) Class II services.) quarterly, thirty days prior to ^,(''''"; 4^' 
the beginning of the quarter for which required. pnr. 248(c). 



( " 1 a use B. 

liar. 27. 

Par. 248(c). 



22 

r*"!'- 30. Class III services. 

App. 38. 
Par. 24S((/). 

{q) IncliKlecl with Class B supplies. 
.A- ^A'-^}'^' (r) For all supplies and services contracted for, after 

522, and .y2.\. '< ' , ^ /^ . . ' , . 

I'ar. 248(7n. aavertisement, under proper authority, not mcludea m 
above apportionments, upon award of contract. 

I'ar. 248(7/). ^g"^ Special apportionments for supplies and services 
not included in, or provided for by, any of the above ap- 
portionments. 

I'ais. 11 anil S5, Letters of apportionment will be prepared and dis- 
posed of as follows : 
44^inchisi've '° (^) ^^^ triplicate, for all apportionments to offices from 
Arliich allotments are made, the original and duplicate 
copies being forwarded to the office to which the appot'- 
tionment is made, and the triplicate copy retained in the 
office of the Quartermaster-General. 

(b) In duplicate, for all apportionments to offices from 
which allotments are not made, the original copy being 
forwarded to the office to Avhich the apportionment is 
made, and the duplicate copy retained in the office of the 
Quartermaster-General. 

86. There will be but one letter of apportionment issued 
for a specific purpose for the period for which the appor- 
tionment is made. Any additional amounts apportioned 

App. 4o. will be covered by supplemental letters, reference being 
made to the number of the original letter of apportion- 
ment. 

A. R., 584. 87. The amounts apportioned will not be used for any 

I'cirs. o— to * 

35, inclusive. Supplies or services other than those of the classes specified 
inclusive. ' and for which a23portionments were made, except as pro- 
G. o.,' i9oo'. " ' Added for herein, nor will they be exceeded except to meet 

exigencies ^ of the service, of which full explanation will 

be required. 

Ai'P 10 . APPORTIONMENT ACCOUNT. 

88, The letter of apportionment (Form 151) becomes 
the apportk>mn£7it account upon receipt in the office to 
wdiich the apportionment is made. A separate account 
y\'i\l be kept for each apportionment on the form received 
i-i,°e 1^. Apps. ag a letter of apportionment, the amounts having been 
elusive. entered thereon as credits by the Quartermaster-GeneraFs 

Office. 

"All exigency can not be created by the simple certificate of a 
public officer that it exists. An exigency involves a state of press- 
ing necessity so great that the public interests would be preju- 
diced if the conteiniilated purchase was not made. (3 Dig. Compt. 
Dec, 2SG.) The term "public exigency" refers to an exceptional 
and urgent necessity reyuiring the immediate performance of the 
work or service. (Ibid., 32S.) 



23 

89. Other credits are additional apportionments, of App. 4.-.. 
which the office to which they are made will be advised 

by office letter, stating the number of the letter of appor- 
tionment to which the additional apportionment per- 
tains, and the amount apportioned under each of the 
appropriations concerned. Upon receipt of an additional 
apportionment, the date and Quartermaster-General's 
office number of the letter will be entered in proper col- 
umns with brief note as to why, or purpose for which, the .;4'''!fijd"ii^^l" 
increase in apportionment Avas made, and the amounts -'^''i'- ^^• 
entered under proper appropriations. 

90. Should additional troops be transferred to a depart- 
ment, an additional apportionment will be made by the 
Quartermaster-General, Avhich should be taken up on this 
record as a credit. Should troops be transferred from a 
department and not rei:)laced, corresponding deduction 
will be made in the next apportionment to the depart- 
ment by the Quartermaster-General. 

DEBITS. 

91. The debits of an apportionment account may be 

considered as of two classes: 

(a) Those incident to allotments. Lines 5 to 13, 

^ ' \pps. 34 ; 5 to 

!», App. .iB ; i) 
to 12 App. 37 ; 
."> to 14, App. 
MS; .5 to 10, 
Apps. 3"J.. 40, 
and 41, and 5 
to T2, App. 44. 

(h) Those resulting from transactions incident to the Apps'?^ 42 *and 
procurement of supplies and services for which the appor- ^■'• 
tionment is made. 

92. Debits of the first class (a) arise in offices of the apps. 34 to 

^ ^ '. 41 inclusive. 

chier and other quartermasters to which apportionments 
are made, for allotment to posts and stations subordinate 
thereto, for purposes as stated in the letters of apportion- 
ment. As the amounts allotted to the several jDOsts and 
stations are determined or fixed by the office making the 
allotments, the amounts so allotted are definite, and there- 
fore actual charges, and will be entered in the debit col- 
umn under each appropriation. 

93. Upon receipt of the letter of aijportionment (in i'=?i"- 16. 

,. ' - , ^ , . -, \ T.ine3, Apps. 

duplicate) the amount to be retained as a reserve under •!«. 3t, 38, and 

, ... f /^^ t ,.40: llneO.App. 

each appropriation (as m the case 01 Class A supplies, .!<•,: line 11, 
Class I services, extra duty. Class B supplies, and Class i.^.^App.' ss; 
III services, etc.) will be determined upon and deducted App. 40. 
from the amount apportioned under the respective appro- :;.). inctus'ive. 
priations. The balance of the apportionment under each .•,nd'8,''App.^36.' 
appropriation will then be allotted to the po.sts and sta- 



24 
Lines 5 to tioiis under the iurisdiction of the office to which, and for 

10, inclusive, •" . • i i • 

App. 37.^ 5 to *^^^ period for which, the apportionment is made, taking 
14, Inclusive, [y^^Q consideration the cost during the corresponding period 

App. 88. '^ ^ 1 

Lines 5 to Qf ^ precedintT fiscal year as shown by quarterly reports 

9, 1 n c 1 u s 1 V e, '- => " ,.1 ./ x 

App- 40 of cost, changes in strenoth of ararrison, and such other 

Par. 84. ® ^ ° ... 

conditions as may affect the needs of the individual post. 
Apps. 84 to 94. These allotments having been determined upon, 

41 , inclusive, , * . r- j 

and App. 44. yyiii \yQ posted as debits on the apportionment account 
and on the duplicate copy of the letter of apportionment, 
as directed in the following paragraph. 

95. Xames of the posts and stations Avill be entered in 
proper column in alphabetic order, and the amounts 
allotted under the respective appropriations on the same 

Lines 5 to line as the name of the post to which allotted. The date 
Par. iio.' and number of the several letters of allotment will then 
be entered in the columns headed " Date " and " Voucher 
or L/A Xo." opposite the names of the posts, respectively. 
The amounts fixed upon as a reserve under each appro- 
Line 11, priation will be entered as an unallotted balance under 
Line 12, proper appropriations, the account closed, and the unal- 
lotted balance under the several appropriations taken up 

Line 3, App. on the Credit side as such, for use as a reserve with which 
37. 
Line 1 2 , ^^ meet requests for additional allotments from posts 

App. 40. gj^(j stations under the supervision of the office to which 

the ai3portionment is made. 

Par. 47. The duplicate letters of apportionment thus completed 

will be returned to the office of the Quartermaster-General 

and the originals retained in the office to which addressed, 

and filed in loose-leaf binder provided for that purpose. 

96. Debits of the second class (b) arise in offices of 
quartermasters to which apportionments are made for 
procurement of supplies and services for use of their own 

Apps. 42 and olfices. They consist of liabilities and actual charges sim- 
ilar to those pertaining to an allotment account at a post 
Pars. 110 to and are posted as directed for post allotment accounts. 

124, inclusive. ^ 

UNALLOTTED BALANCE OF AN APPORTIONMENT. 

Pars. 16, 8s 97. The unallotted balance of an apportionment con- 
stitutes a reserve, under the several appropriations in- 
volved, of the apportionment to which it pertains, from 

Par. 164. whicli additional allotments will be made when, in the 
opinion of the department authorities, the needs of the 
service warrant such action. 

98. When an additional allotment for supplies or serv- 
ices is authorized, the chief or other quartermaster by 
whom the allotments were made will enter on the debit 



25 

ijide of the proper apportionment account the name of 

the post to which the additional allotment is made, and > ^' ' ,V ^ ^ • 

. ... *^-PP- -10. 

in the debit column under each appropriation, if more 

than one appropriation is involved, the amounts allotted. 

The amounts thus entered become an actual charge 

against the amount shown on credit side of apportion- 40^^°*^ ^' ^^^- 

ment account as unallotted balance. 

99. The post requiring the additional amount will be 
advised by letter that the amount allotted in the original 
letter of allotment (quoting number thereof) is increased 

by the amounts stated under each appropriation. In the '^^''^' ^~" 
date column will be entered the date of the letter author- 
izing the increase, and in column designated " Voucher or rg^*"^ "' ^^^' 
L/A No." the C. Q. M. O. No. of the letter. 

100. Should a chief quartermaster, by reason of reduc- j,,,^^^'®' ^^ *°*^ 
tion of garrison or other cause, decide to reduce an allot- 
ment made a post, he will advise the post by letter of 

the reduction, stating the appropriations and amount 
under each, by which the -original letter of allotment 40^'"^^ ■*' ^^^" 
(stating number) is reduced, and will take up, on credit App.^sV^ ^^' 
side of proper apportionment account, under each appro- 
priation the amount of the reduction as a credit to the 
reserve fund account, making a corresponding charge (in 
debit columns) on the allotment account of the post 
concerned. 

CLASS II SERVICES, APPORTIONMENT ACCOUNT. App. 44. 

101. Apportionments for Class II services will be held p^'- -^• 
as a reserve, from which to make allotments to posts and ^'^'■- ^^^ 
stations for payment for services of Class II, and to meet 
emergencies which may arise, and will be allotted only 

upon receipt of requisitions for specific services of this r^J^^^'f; ^^' ^^' 
class, for which no provision is made by allotment for 
Class I services and Class A supplies at the post or sta- 
tion from Avhich the requisitions are received, and which, 
in the opinion of the chief quartermaster, are considered 
proper and necessary, and are approved bv the depart- Par. 38(d). 
ment commander. 

102. Chief quartermasters, depot quartermasters, and Par. 38(d). 
quartermasters of independent stations settling accounts 

of recruiting stations, and to whom apportionments are 
made for this class of services, for recruiting stations 
assigned to them, respectively, will determine as to the ^^'^^- -^'^• 
necessity for services of this class when requisitions there- 
for are received, and take JBnal action thereon. 



26 

and-^39^' ~^~ ^^^- Upon approval of req^usitions for services of this 
class, letters of allotment will issue in duplicate, the 
credit side thereof showing amount authorized under each 
appropriation, reference being made to the requisition 
Line 1, App. number upon which allotment is based. The funds trans- 
ferred will be entered in " Liability " column under each 
appropriation as a charge against the allotment, with 

•indiiT^" ^^"' flotation in proper column as to date and number of 
requisition or estimate of funds, on account of which the 
allotment was made. On receipt of an invoice of funds, 
the post quartermaster will post the amount thereof as a 
liability, on the allotment account under which the funds 
are furnished. 

APPORTIONMENT ACCOUNT. TRANSPORTATION AND TELE- 
GRAPH. 

104. The apportionment account for these sei'vices will 
be kept on Form 151, on the debit side of which three 
columns will be used to record transactions under the 
apportionments, two of the columns for liability charges 

App. 42 i^nd the third column for actual debits, designated as fol- 
lows: 

(a) For the transportation account: 

First column. — Funds received. 

Second column. — Transportation charges. 

Third column. — Paj-ments. 
{h) For the telegraph account: 

First column. — Funds received. 

Second column. — Telegraph charges. 

Third column. — Payments. 

105. In the first liability column of the respective 
Line 5, App. accouuts will be entered the amount of funds supplied on 

estimate and chargeable to the letter of apportionment 
for each service. In the second liability column will be 
entered : 

Line T. App. (a) In the transportation account, the cost of trans- 
portation as shown by the monthly report of transporta- 
tion charges. 

Line G, App. (h) In the telegraph account, the charges submitted by 
the telegraph companies, after they have been verified. 

Lines s and l^G. In the debit column of the respective accounts 

App. 42. ^-^Yi be entered the payments made on account of trans- 
portation or telegraph charges. 

Pars. 77 and 107. The difference between the total amount of " pay- 
ments " and " charges " will represent the value of unpaid 



42 



42. 



78 



27 

accounts on hand : the difference between total amount 
of "■ payments " and " funds received " will represent the 
funds on hand available. The difference between funds 
on hand available and value of unpaid " charges " will 
represent the amount of funds that should be asked for 
on estimate of funds. 

108. If at the close of the fiscal year it is found that 
the total of the liability column, designated " charges," 
for either account exceeds the amount apportioned for 
pavment of transportation or telegraph accounts, respec- 
tively, report will be made to the Quartermaster-General 
of the amount in excess, and which account^ in order 
that an additional apportionment may be made. 

109. The letters of appoijtionment for this class of 
service will remain open after the close of the fiscal year 
for which issued until all liabilities by reason of unpaid 
accounts pertaining to the fiscal year covered thereby are 
settled. 

LETTERS OP^ ALLOTMENT. 

110. Letters of allotment are issued on Form 151 to App. lo. 
cover allotments of funds for the specific purposes for 

which the funds were apportioned, as indicated by the 

letter of apportionment on which the letters of allotment :;o^'"Tnciusive 

are based. ^'"^ ^^• 

111. Letters of allotment will be prepared in duplicate Far. 39. 
for each Dost and station, the original foi^warded to the -./^?P'';i[^/-Pj* 

f^ ..'•->, -i I and o4, 

post to which addressed and the duplicate retained in f^';^^i^§f lo'and 
the office of the chief quartermaster and filed in loose-leaf "^^' ^^ ^°*^ °^- 
binder as the allotment account with the post concerned. 

ALLOTMENT ACCOUNT. 

112. The letter of allotment (Form 151) becomes the ,.itfd ^for^^ar' 
(dJofment account upon receipt by the office to Avhich the ^^^• 
allotment has been made. A separate account will be 

kept for each allotment on the form received as a letter 
of allotment, and by which the allotment is made, as 
follows: 

(a) By chief quartermasters for department head- Apps. 46, 47, 

, , T . PIT 4S, 40, 50, and 

quarters, each post and station of the department, and -Ji- 
for each of such other posts or stations to which allot- 
ments are made by them. 

{h) Bv depot and other quartermasters for each post .see apps. 

. "^ "^ 1 ir ci(ed for par. 

or station to which allotments are made by them. ii2(«). 



28 
Apps. 53, 54. (f.) j^y quartermasters of posts and stations for allot- 

56. 57, 58, and V / .r i f 

59- nients received by them. 

CREDITS. 

See lines I 113, The Credits on this account consist of the amounts 

of apps. cited . . i • i 

for par. 112 aMottcd uuder each appropriation, which are entered on 

ill) "inci (c) A A X ' 

the letter of allotment as such, by the chief, or other, 
quartermaster by whom the allotments are made and the 
letter of allotment issued. 
Lines 2 ii4_ Other credits are additional allotments, of which 

Apps. 46. 4S, • 1 1 • 1 1 1 

49. 53, 56. and {\^q ofRce to which thcv are made will be advised by the 

5i. and App. •' . '' 

52. chief or other quartermaster making them, by letter, 

stating the number of the letter of allotment to which the 
additional allotments pertain and the amount allotted 
under each of the appropriations concerned. 

j^see dtauons 115^ Upou receipt of a letter advising of an additional 
allotment, the date and C. Q. M. O. number (or corre- 
sponding number of office from which received) of the 
letter will be entered in columns headed " Date " and 
" Voucher or L/A No.," respectively, with brief notation 
on same line in proper column as to why, or purpose for 
which, the increase in allotment was made, and the 
amounts so allotted entered under proper appropriation. 

DEBITS. 

5i'^'^'inciusivi'' H^- '^^^^ debits of an allotment account are those re- 
fndiishe*^ ^'*' Suiting from transactions incident to the procurement of 
supplies and services for which allotments are made. 
They consist — 
Par. 10.1 ^^^ Q^ liabilities, the amounts of which are entered in 

the column headed " Liability," as indicated by requisi- 
tions for supplies; invoices of funds for services of civil- 
ian employees; invoices of funds for services of extra- 
duty men; invoices of funds for services, nonpersonal; 
savings from funds furnished for purchase of supplies or 
procurement of services; transfer or discontinuance of 
employees; reduction of allotments; requests on contrac- 
tors for deliveries of supplies under contracts; reductions 
in contracts for supplies, etc. 

(&) Of actual charges, the amounts of which are en- 
tered in column headed " Debit," as indicated by invoices 
transferring supplies on requisitions; vouchers covering 
purchase of supplies by local quartermaster for supply on 
re(iuisition; pay roll of civilian employees; transfer of 
employees from jjosts and discontinuance of services; 



29 

reduction in allotment ; pay roll of extra-duty men ; 
vouchers covering payment of nonpersonal services under 
contract, leased or hired ; reduction of contracts for sup- 
plies ; vouchers covering payments for supplies delivered 
under contract or purchased; vouchers covering services 
by the job; vouchers covering repairs to public buildings 
(job services, contract or otherwise), etc. 

POSTINGS. 



Par. 103. 



IIT. The debits of an allotment account, to which ref- 
erence is made in preceding paragraph, should be posted 
to the proper account immediately upon completion or 
receipt of requisitions, invoices, vouchers, etc., upon 
which the charge is based, by entering the date of the 
requisition, voucher, invoice, etc., in column headed 
" Date ; " number of the requisition, voucher, invoice, 
etc., in column headed " Voucher or L/A No. ; " brief 
description or notation of requisition, voucher, invoice, 
etc., giving the class of supplies, invoicing office, etc., in 
the proper column ; the estimated cost of the supplies, etc., 
in column headed " Liability," and the actual cost of the 
supplies, etc., in column headed " Debit," under each ap- 
propriation involved, as shown by the following examples : 
, 118. Requisitions for supplies (Form 60), prepared in §, ^9°^lnd ^^2! 
accordance witli paragraphs 48 to 61, inclusive, these 7,^10,^ i^,^4nd 
instructions : If' e.^if ' 8,^ 9! 

(a) The date of the requisition in date column. 2°<| g22, ^Apg. 

(b) Number of the requisition in column designated ^^'p ^^^.^ y^^^ 
^' Voucher or L/A No." ^' ^pp- ^^• 

(c) Brief description or notation of requisition, giving 
class of supplies, period, and fiscal year for which re- 
quired, etc., in proper column. 

{d) The estimated cost of the supplies as shown by the 
requisition, in column headed " Liability," under each 
appropriation involved. 

119. Invoices^ received from a depot or other point of 11, 12, 15,' is', 
supply, transferring supplies on requisitions (Form 117), 47'; 5,' 8, 10, 
prepared in accordance with paragraphs 62 to 68, inclu- 48; 5' to isi 

. . . inclusive, App. 

isive, these instructions. 49; 5 to 10, 

/ \ rr-ii n ^ • • • ,1 1 J 1 inclusive, App. 

(a) The date of the invoice in the date column. 50 ; 5 and e, 

j {h) Number of the invoice in column designated i^^'is, ijs,' 19* 
''' Voucher or L/A No." io", 12,^16, App! 

, , ^ . „ . . ,. . , . . . /v. 55; 5, 14. 16, 

(c) Brief notation indicating the invoicing oflice, num- ]_8. App. 56; 5, 

Iber of the requisition on which the supplies are furnished, 17, 19, 21. 23, 
' . ^ ^ ^ "5, App. 57 ; 5, 

iStc, in proper column. 12, 19, App. 58; 

' ^ ^ .^ and 10, App. 



30 



(d) Th^ actual cost of the supplies as shown by the 
invoice, in column headed " Debit " under each appro- 
priation involved. 
Lines 14 to 120. Other vouchers, etc., are posted in a similar way. 

l6 anS^lT. App. 47 ; 14 to 22, App. 53 ; 16 and 17, App. 54 ; 7, 8, 9, 13, 
14, 18, App. 55; 6, 10, 15, 17, 19, App. 50; 6, 8, 10, 12, 14, 16. 18. 20, 22, 
24, App. 57 ; 6 to 11, 13 to 18, 20 to 25, App. 58 ; 6 and 7, App. 59. 

121. When a requisition is entirely completed and 
proper debit entries pertaining thereto have been made 
in the post allotment account, the entry of the liability 
amount of the completed requisition, and the debit 
amounts pertaining to that requisition, should be checked, 
to indicate that the requisition has been completed^ and 
that the liability charge by reason of such requisition has 
been replaced by an actual debit. 

122. The post allotment accounts covering allotments 
for a given period should be kept open until all requisi- 
tions entered therein have been completed or otherwise 
finally disposed of. 

123. Should supplies be transferred from one post to 
another within a department to fill requisitions, their cost 
will be charged against the allotment of the post supplied 
and the department reserve credited with a like amount. 

124. Should employees be transferred from one post to 
another within a department, the allotment for sei'vices 
of the post to which the employees are transferred will 
be increased and that of the post from which they are 
transferred will be decreased accordingly, and the proper 
entries will be made on the "Allotment accounts " of the 
posts concerned to show the transactions. 

SAVINGS. 

Pars. 17 and lo,"). If after the close of a quarter or period covered 
by an allotment the total debits, plus the estimated cost of 
unfilled requisition liability, is less than the total amount 
allotted under the respective appropriations, the difference 
Avill be reported, by letter, as savings, to the office making 
the allotments, reference being made in each case to the 
letter of allotment under which the savings have accrued. 
126. The amount of savings accruing under an allot- 
ment for Class A supplies, other than fuel, forage, etc., 
and citizens' outer clothing for discharged prisoners^ will, 
when ascertained, be inunediately taken up as credits 
on allotment account for Class A supplies for the period 
following that during which the savings accrue; and the 
respective allotment accounts under which the savings 
have accrued will be debited with the amount of such 



31 

savings, with notation in proper column as to the allot- 
ment accomit on which the savings have been taken up 
as credits. Savings for the fourth quarter of a fiscal year 
will be reported, but not carried forward as a credit. 

127. Upon receipt, in the office making allotments, of a^JjiVj^' ^"^ 
reports of savings on account of Class A supplies, other 

than fuel, forage, etc., and citizens' outer clothing for 
discharged prisoners, the amounts thereof will be debited >'="• i-^- 
in proper columns in apportionment accounts, and in 
allotment accounts of posts for the period to which the 
savings pertain, and credited on corresponding accounts 
for the ensuing period, report thereof being made to the 
Quartermaster-General, showing the amount of savings 
under each appropriation, and reference being made to 
the number of the letter of apportionment under which 
the savings have accrued, and to the number of the letter 
of apportionment to which the savings have been credited. 

128. "^^lien the entire amount of funds furnished for 
the payment of employees, extra-duty men. Class II 
services, purchase of Class A supplies, or other purposes, 
is in excess of the actual payments for such services and 
purchases for the period for which furnished, the bal- 
ances remaining on hand will be considered as savings 

and charged as liabilities on allotment account for Class - ^ji^^^ fg'^^f 
I services, personal, civilian employees, to be used in '^"pa^ii/jRe; ^^' 
making payments to this class of employees, for services 
during the ensuing period. ''=^i"- i^s. 

129. In making these postings, notations should be 
made in proper column showing the specific sources from 
which the savings were made. "-'^l^'^i^^ 

130. In submitting estimate of funds for the ensuing 
period the amounts thus taken up as a liability on allot- 
ment account for Class I services, personal, civilian, must 
be shown on the estimates as cash balance available for 
Class I services. 

131. Similar action will be taken by quartermasters of 
independent stations and depots as to savings accruing 
under apportionments made their offices. 



A. R. 585 



FUEL, FORAGE, STRAAY, AND MINERAL OIL. 



!':ir. 23. 



132. So far as practicable, fuel (Items R. S. 8, 9, 10, 
14, 17; L E. 32; A. T. 40a, 41a; W. and S. 1) ; forage ..a r. 758. 
(Item R. S. 24) ; bedding (Item R. S. 25) ; and mineral 
oil (Item R. S. 9a), will be purchased under contract, as 



32 

A. R., Art. provided in paragraph 559, Army Regulations, for which 
purpose specific apportionments will be made, based upoii . 

Par. 84(a). awards of contracts made by chief, or other, quarter- 
masters, an abstract of which will be forwarded to the 
Quartermaster-General when awards are made. 

133. Apportionments will cover 100 per cent of the cost 
of the supplies, as shown by the abstracts of awards re- 
ceived in the office of the Quartermaster-General, and will 
be allotted to the posts in amounts sufficient to cover 100 
per cent of the cost of the fuel, forage, straw, and mineral 
oil, for which contracts have been made at the respective 
posts. 

134. Quartermasters charged Avith the receipt of these 
supplies under contract will make timely request (which 
for the purpose of identification in accounting should be 
numbered serially) on contractors, for deliveries in such 
quantities and at such times as may be necessary to meet 
the needs of the service, copies of which requests will be 
forwarded to the chief quartermaster at the same time the 
original request is sent to the contractor. 

Lines 5 to 9. 135. The monev value of the supplies so requested will 

Incluslve.Apps. ' . . at t i -t 

46 and 53. be entered on debit side oi the account as a liability 
against the amount allotted for the kind of supplies cov- 
ered by the request, reference being made to the serial 
Lines 14 to number thereof, and the actual cost of supplies, as shown 

21, Inclusive, ' . . . r-i : 

Apps. 46 and by the vouchers covering deliveries under contracts, will 
be entered as a debit against the allotment. 

136. Each voucher issued to cover deliveries of fuel, 
forage, etc., under a request, should bear reference to the 
request number, and the voucher covering the final de- 
livery should show in addition thereto notation that the 
request has been completed. When entry of such vouch- 
ers is made on the debit side of the allotment account, the 

2i^*°^nciu8ive* number of the request to which the voucher pertains will 
Apps. 46 to 53. j^p entered in proper column, following the brief particu- 
lars of the voucher. 

137. When a contract for fuel, forage, straw, or min- 
eral oil is increased, the amount of the increase will be 
taken up on the credit side of the allotment account, under 
the appropriation and kind of supplies to which the in- 
crease pertains, and the date and office number of the 

46^n(j5ct^^^** communication authorizing the increase, and particulars, 
entered. 



33 

138. When a contract for fuel, forage, straw, or min- 
eral oil is reduced, the date and office number of the com- 
munication directing the reduction, particulars as to the 
contract and percentage of the reduction, and the money 

value of the reduction, will be entered on the debit side io^'°„®!.^^'JI' 

' 12, and la, 

of the allotment account. The money value of the reduc- |^ps- '*^ "°"* 

tion will be entered under each kind of supplies and each 

appropriation to which chargeable, in both the liability 

and debit columns. 

139. The apportionment of 100 per cent of the cost of 
fuel, forage, straw, and mineral oil contracted for will 
generally be sufficient to provide all such supplies with- 
out increases of apportionments by the Quartermaster- 
General. 

RECORD OF INCREASES AND DECREASES OF CONTRACTS FOR 
FUEL, FORAGE, STRAAV, AND MINERAL OIL. 

140. In order that the chief quartermaster may know 
the amount available under each appropriation of the 
apportionment for fuel, forage, straw, and mineral oil to 
provide for increases in excess of 100 per cent of con- 
tracts, a record of such increases and decreases will be 

kept on form 151, and will be filed in loose-leaf binder "^w-^^j- 
immediately following the apportionment account for 
fuel, forage, etc. 

141. On the credit side of this account will be entered, ,,n^'4^®App: 35! 
by the chief, or other, quartermaster to whom the appor- 
tionment is made, under each appropriation, the amounts 
apportioned for the several kinds of supplies. 

142. On the debit side of the account will be entered i:..^^'°fnciusiv*e° 
the increases and decreases of contracts as they occur. '''pp- ^'^■ 

143. The amounts of the decreases of contracts under 
each appropriation become credits from which additional 
allotments on account of increases in excess of 100 per 
cent of contract and not exceeding^ the maximum increase 
stipulated for may be made. 

144. These credits should not be considered as avail- 
able only to cover increases of contracts for the particu- 
lar kind of supply under which the credit accrued, but 

as applicable to cover increases of contracts for the sev- -^- R- 602. 
eral kinds of supplies under each appropriation covered 
by the letter of apportionment and under which credits 
have accrued, i. e., a credit accruing from fuel (R. S.) 
can be used to cover increases in forage, etc. (R. S.). 

145. If credits accruing on account of decreases of con- 
tracts are not sufficient to meet required increases in 

11089—11 3 



34 

excess of 100 i^er cent thereof, chief, or other, quarter- 
^^Line 2, App. j^-^^g^gj^g y^.[\\ aclvise the Quartermaster-General of the 
kind of supplies, the percentage of increase, the appro- 
jDriation under which, and amount of additional funds 
required, based upon which an additional apportionment 
will be made by the Quartermaster-General and allotted 
by chief quartermasters. 

REWARDS FOR APPREHENSION OF 
DESERTERS. 

A R., 120 146. The apprehension and delivery of deserters (Item 

v^ 1 S U S G Aj • /I -t • 

sec. 3. par 27 J. E. 24) is a personal service of Class I, and apportion- 

andpar. 84(re). ' ^ p -n i 

ments for the payment of rewards therefor will be made 
quarterly, based upon the cost of such services during a 
preceding fiscal 3^ear. 
App. 43. 147. These apportionments will not be allotted to posts 

by chief quartermasters, but will constitute a basis on 
which to estimate for funds for payment of rewards for 
apprehension of deserters. 
gQi'a^s.|i,ana 143 In addition to the funds covered by letter of ap- 
cuisive. portionment, chief quartermasters will be furnished an 

amount in cash from which they will, immediately on 
receipt thereof, transfer to, and place to the credit of, the 
quartermaster of each garrison post an amount not less 
than $100, to be set aside and held by the quartermaster 
receiving same for use only in payment of rewards for 
the apprehension of deserters, in compliance with the 
requirements of General Orders, No. 59, War Department, 
190G. 

149. That the chief quartermasters may at all times 
have funds on hand from which to reimburse the working 
balances of posts, a sufficient amount (say 50 per cent) of 
the total of the working balances, appropriation " Inci- 
dental expenses,'- of the posts in the several departments 
will be set aside by the respective chief quartermasters 
from their general working balances and held for this 
purpose. 

150. Whenever payment is made by a post quarter- 
master of reward for apprehension of a deserter, he will 
immediately advise his chief quartermaster by telegraph 
of the amount paid. The chief quartermaster will con- 
sider all such telegrams as estimates of funds, will 
at once place to the credit of the quartermaster con- 
cerned, from his working balance, an amount equaling 
the amount reported disbursed by the post quarter- 



35 

master, and advise the post quartermaster, by tele- 
graph, of the amount thus supplied, which will be entered lo^'^fnciusive* 
by the chief quartermaster on the debit side of the appor- -^i^p- *^- 
tionment account in the debit column as a charge against 
the apportionment, entering in proper columns the date 
and chief quartermaster's office, number of telegram, and 
the name of the post to which the funds were supplied. 

151. The chief quartermaster will reimburse his w^ork- ^'^^- 82. 
ing balance by submitting to the Quartermaster-General 
estimate of funds, quoting in the estimate the proper 
Quartermaster- General's Office letter of apportionment 
number. 

152. If, after expiration of the period for which an 
apportionment for this purpose is made, an unexpended 
balance* of the apportionment remains, the amount of such 
balance will bp reported to the office of the Quartermaster- 
General and the account closed. 

DONATIONS TO DISHONORABLY DIS- 
CHARGED PRISONERS. 

153. The payment of donations to dishonorably dis- sj',,','^' ^'^ ""*^ 
charged prisoners is considered as for a Class I personal 

service, for which apportionments will be made quar- 
terly, based upon estimates submitted by chief or other 
quartermasters. These estimates should cover the prob- 
able number of prisoners entitled to a donation that will 
be discharged during the period, and be forwarded so as 
to reach the office of the Quartermaster-General not later 
than thirty days in advance of the quarter for which 
required. 

154. Apportionments for this class of services will be 
made on Form 151. Allotments will be made to posts in 
amounts reported by the posts as being required. Should 
an unallotted balance remain, the amount thereof will be 
carried to the credit side of the apportionment account 
for use as a reserve, from which to make such additional 
allotments as may be necessary. Should an unexpended 
balance remain at the end of the quarter for which the 
apportionment was made, the amount of such balance 
will be reported to the Quartermaster-General's Office as 
soon as practicable after the end of the quarter. 

HARBOR BOATS. 

155. Funds for the procurement of supplies and services ^.^'"^u-^a ^?? 
for vessels of the harbor-boat service, Quartermaster's ^-.V- ^^o^o^-o^ 

^ ^^ i_ ars. 28, 29, 

Department, will be included in apportionments made — |^^ 84(c),(A), 



A pp. 3G. 



36 

(a) To chief quartennasters for harbor boats under 
their immediate direction and at posts subordinate to 
their offices. 

(h) To depot quartermasters and quartermasters of 
independent stations for harbor boats under their direc- 
tion. 
6irincTustve.*° 156. Separate requisitions for supplies and services for 
App. 12. harbor boats should be made, the name of the boat or 
boats for which the supplies are required being shown on 
the requisitions. 
4T^lna 54^^^^' l^'''- When entries of liability charges on account of 
such requisitions and of actual debits from invoices are 
made in the allotment account, the name of the boat or 
boats for which the supplies are required should, appear 
in the column in which particulars of requisitions and 
invoices are entered. 
ParsT84 to l^^' Chief quartermasters Avill require separate cost 
189, inclusive, ^ecord, of Supplies and services furnished, kept for each 
harbor boat, under their immediate direction, and at posts 
of the department at which harbor boats are employed. 

159. Depot quartermastei-s and quartermasters of 
independent stations will keep the same record for harbor 
boats employed under their direction. 

UNITED STATES AKMY MINE PLANTEKS AND 
CABLE STEAMERS. 

no? ^'■^•ool'*' 160. The United States mine planters and cable 

235, and zoo. ^ 

I'arsii'Yif steamers (except the transport Burnside) will, for the 
cius^ve.^g purposes of these instructions, be considered as independ- 

G ^o^\tbQ' ^^' ^"^ stations, and separate apportionnients for the pro- 
29^and 84'(c^' <^'^^rement of supplies and services will be made to each 
^'*rars°*^i84^to ^'^ ^^^ Quartcrmaster-General. Apportionment accounts 
■^^App°6o"^^^^' ^^^ ^^^^ records will be kept and requisitions prepared 
and submitted as directed in these instructions for 
quartermasters of independent stations, 
ei.^inctustve. *° l^l- Quarterly requisitions for supplies for mine plant- 
1 a^^ o n's^^for ^rs and cable steamers will, as a rule, cover all Class A 
""'pyr^"*!"^!' ; supplies that will be required by the respective vessels in 
gI o'., looo! ^^' the quarter for which the requisitions are submitted, 
u 1 a "[o n^' ^ for 1^2. Should quartermaster's supplies for the detach- 
mine planters, ^nent of enlisted men on duty on such vessels be required 
at any time while the vessel is away from its home sta- 
tion, such supplies will be obtained on regular requisition 



37 

at any convenient post. The quartermaster upon whom 
such requisitions are made will furnish such of the sup- 
plies as may be on hand and will invoice them to the 
quartermaster of the vessel making the requisition, for- 
warding one copy of the invoice to the Quartermaster- 
General, through the chief quartermaster of the depart- 
ment. The quartermaster of the mine planter or the 
cable steamer, as the case may be, upon receipt of invoice 
covering supplies, will make proper charges in his allot- 
ment account and cost record. 

1G3. Should the apportionment to the mine planter or cmF,;!"®- ^^ ""^ 
the cable steamer be exhausted, when requisitions referred 
to in paragraph 162 are submitted, the quartermaster of 
the vessel concerned will, immediately upon receipt of 
invoice covering the supplies, inform the Quartermaster- 
General of the cost of same, with request for an additional 
apportionment and statement as to the necessity for the 
supplies. The amount of such additional apportionment 
will, if made, be deducted from the next quarterly appor- 
tionment to the mine planter or cable steamer concerned. 

164. Should it be necessary to replace supplies fur- rar. 97. 
nished as indicated in paragraph 162, the post quarter- 
master transferring them will submit requisition therefor, 
attaching thereto a copy of the invoice covering the sup- 
plies transferred to the mine planter or cable steamer, 
which it is desired to replace. The quartermaster will, 

upon receipt of such requisition, allot to the post, from 
his reserve fund, the necessary funds required to cover 
the same, and report such action to the Quartermaster- 
General, in order that the department apportionment may 
be correspondingly increased. 

SUPPLY OF COAL AND FRESH WATER. 

165. Coal and fresh water required for the use of the ^^^i^^- 

^ Par. 9, Regn- 

United States Army mine planters and cable steamers '•'.ti*^?^ for 

^ Jiiue Planters. 

will be supplied as follows : 

(a) By requisition submitted to the quartermaster at 
the home port of the vessel, when there; 

(b) By requisition submitted to the local quartermas- 
ter when steamer is in a port at which there is stationed 
a quartermaster by whom water and the required quality 
of coal can be supplied; 

(c) By purchase in open market at lowest obtainable a. r. 552 to 
rates after inviting competition verbally or otherwise 



38 

when coal or water can not be supplied as authorized in 
(h) hereof. In purchases of coal due reo;ard will be 
given to the list of equivalents of fuel published by the 
Quartermaster-General's Office, 
.^i'afs- }H *" 166. Quartermasters of United States Armv mine 

189, inclusive. ^ i' /t-> 

planters and cable steamers will keep cost record (Jborm 
152) of coal and water received, entering in the record 
the name of the article and the item number of the ap- 
propriation to which it is chargeable, date of receipt and 
cost, and will render to the Quartermaster-General at 
the end of each quarter a statement showing the total 

App. 9. cost of each of these articles and items of the appropria- 

tion act to which they are chargeable. 

167. In addition to the foregoing, quartermasters of 
mine planters and cable steamers will, immediately upon 
receipt of coal, submit a report to the Quartermaster- 
General's Office showing date of receipt, where and from 
whom received, kind of coal, trade name, quantitj^, cost 
per hundred pounds, total cost, and the appropriation to 
which chargeable. 

Tar. 105. 168. If coal is receiA'ed on invoice, the approj^riation 

under which it was purchased will be stated in report. 
Quartermasters supplying coal as authorized in para- 
grajDh 165 (b) will state on invoice transferring same, 
the item number and appropriation under which the 
coal was originally supplied the station. 

169. When quartermasters of mine planters and cable 
steamers purchase coal and Avater as authorized in para- 
graph 165 (c), they will prepare and certif}^ vouchers 
covering the supplies purchased, stating on the vouchers 
the number of the letter of apportionment to which 
chargeable, charge the cost of the supplies purchased on 

See (• i t a - apportionment account and cost record, and forward the 

lions, par. JO(j. ^ ^ i • n 

vouchers to the chiei quartermaster ot the department in 
which the purchase was made, for settlement; and will 
report to the Quartermaster-General, by letter, the cost 
of the supplies, stating appropriation and letter of appor- 
tionment number to which chargeable, 
j'ai. 8-'. 170. Upon receipt by chief quartermasters of these 

vouchers they will promptly pay the account from their 
working balance of the appropriation concerned, to reim- 
burse Avhich, they will submit to the Quartermaster-Gen- 
eral an estimate of funds, quoting thereon the number of 
the letter of apportionment stated on the voucher. 



39 
AEMY TKANSPORT SERVICE. Par. i, u. s. 

A. T. S. Regu- 



ITI. Aijportioninents of funds will be made by the 



ations. 



the Quartermaster-General to the general superintend- „ Pms. lo and 

to Jr' 32 to 35, mclu- 



Pars. 2 and 



ents of the Army Transport Service and to quarter- 
masters at ports, under whose directions transports are '• i'°^ ?et'^- ) 
operated, for their own oinces and for the transports un- Y- s. a. t. s. 

. . , '^ Regulations. 

der their direction, for the procurement of supplies and .,^^^|^- -|' if- 
services, and for such ordinary repairs to vessels as may 
be necessary after each voyage. 

172. The General Superintendent of the Armj* Trans- o4^^^'®\ ^-v^?* 
port Service and those quartermasters at ports under ?,q^.,J-^)\ ^£ 
whose direction transports are employed bear tlip same '">' S£^\'^^^ 

. ('/), 39, 4G to 

relation to their vessels that chief quartermasters of l!'^,- inclusive; 

^ (2 to 76 inclu- 

territorial departments bear to the posts of their depart- ?'^''? ■' 7'^ *» ^^ 

'■ , ^ . jnclusive ; 84 

ments. and allotments will be made and apportionment j''.]' ('')- (p)- 
and allotment accounts kept and posted bv these olficers, ,^5 (a), 86 to 

i- i. ^ ^ 101, inclusive ; 

and allotment accounts by quartermasters of transports l^^- ii*^, m, 
as herein directed for chief and post quartermasters. K\'ii3toi3i 

i ^ inclusive; 191 

173. The allotments made to quartermasters of trans- |;i've~-^^''>'>7°^'r 
ports in commission will be sujfficient to cover the supplies rl'pd -148^^"^'^^ ' 
and services required for each round-trip voyage. 

174. Report of expenses and cost of transports in com- Par. 19, u. 

. . R. A. T. Reo'u 

mission for each round-trip voyage will be rendered to latfons.' 
the Quartermaster-General's Office at the end of the 
voyage on Form 234 by the quartermaster of the trans- 
port as at present. 

175. When requisitions for supplies or services are Pai-- 38, u. 

, . , , ^ ^ S. A. T. Regu- 

submitted by transport quartermasters to quartermasters lations. 
at ports other than the home port, the number of the 
Quartermaster-General's Office letter of apportionment^ 
to which the supplies or services are chargeable will be 
stamped on the requisition by the transport quarter- 
master. 

17G. Quartermasters at ports other than the home 
ports of vessels of the transport service, furnishing them 
supplies or services, will state on invoices covering sup- 
plies transferred or reports of cost of services furnished, 
the number and date of the Quartermaster-General's i''^^"- 53. 
Office letter of apportionment to which chargeable, as 
shown by the requisition for the supplies or services. 

177. Upon return to the home port the transport 
quartermaster will make special report to the general 

' OfUcers making allotments to transports will transmit this 
number to the transport quartermaster with the letter of allotment. 



40 

superintendent, or officer in charge, of the transport 
service, of the cost of supplies and services, each sepa- 
rately, under the appropriations involved, furnished him 
at ports other than the home port, giving name of port 
at which furnished. 

178. The officer to whom such reports are rendered 
will, after making proper entries in allotment accounts 
and cost record, forward same to the Quartermaster- 
General, where, upon receipt, the amounts stated therein 
will be charged against the apportionments concerned and 
the account of the officer furnishing such supplies and 
services credited with a like amount. 

179. At ports other than home ports of the transport 
service where coal is procured under annual contracts or 
otherwise for supply of transports and funds for payment 
of which are included in apportionments or allotments 
made to such ports, the quantity furnished will be in- 
voiced to the quartermaster of the transport receiving 
the coal and the cost thereof stated on the invoice. The 
transport quartermaster will charge the cost of the coal 
invoiced against his allotment, but will not include the 
cost of the coal in report required in paragraph 177. 

Pars. 17 and 180. Transport quartermasters will, upon return to a 
home port, report to the officer making allotment, savings 
accruing thereunder. The officer to whom this report is 
rendered will take such savings into consideration when 
making allotments for the next round trip voyage. 

181. The furnishing of necessary supplies and services 
for transports out of commission and to harbor vessels 
pertaining to the transport service will be regulated by 
the General Superintendent of the Army Transport 
Service, or quartermasters at ports under whose direction 
such vessels are employed, and allotment and cost ac- 
counts pertaining thereto will be kept by these officers. 
^dJT"'-^- f^*- ^^ 182. Eeport of cost of transports out of commission, 

189. inclusive. i ^ ^ _ ' 

harbor boats of the transport service, and cost incident 
to office and other shore expenses, including docks, etc., 
will be rendered quarterly on Form 152 to the Qugirter- 
master-General, by the General Superintendent of the 
Army Transport Service and quartermasters at ports 
having such vessels under their control. 

183. The General Superintendent of the Army Trans- 
port Service, and quartermasters at ports under whose 
direction transports and harbor boats pertaining to the 
transport service are assigned, will take final action on 



Par. 171. 



41 

all requisitions for supplies and services for which appor- 
tionments are made. Requisitions for supplies or serv- 
ices not covered by apportionments will be submitted 
for the action of the Quartermaster-General. 

COST RECORD. 

184. This record (Form 152) will show under the sev- App. 6o. 
eral items and subitems of each appropriation the cost of 
supplies and services which have been actually supplied 

posts inr each department, and each independent station, 
during a fiscal year. 

185. It will be kept in duplicate, in loose-leaf binder, 
in offices of post quartermasters and quartermasters of 
independent stations, a separate sheet, or sheets, being 
used for each appropriation. 

186. It will be posted from invoices covering transfer ^jj^'*''^'®- ^^ ^°*^ 
of stores supplied posts, from depots or other sources of j,„^o36^" ^^'^ 
supply, and from vouchers covering supplies purchased 

or services paid for, by the post quartermaster or quarter- 
master of independent stations. 

187. Before j^osting invoices or vouchers to the cost 
record, the cost per item as shown therein should be -^pp- ^• 
abstracted by items and subitems, and the total cost only 

for each item or subitem entered in the cost record. 

188. Postings to the record from invoices and vouchers 
will be made as follows : 

(a) Date eolumn.— Date of invoice covering transfer of 
the supplies or date of voucher covering purchase of sup- 
supplies or services. 

(I)) lYvmber colvmn. — Invoicing officer's number of in- 
voice, or voucher number of officer making payment for 
suplies or services. 

(c) Class of supplies or service eolwmn. — The class of 
supplies or services concerned. 

{d) Item column. — The total cost of supplies and serv- 
ices, each separately, as shown by the invoice, voucher, etc. 

189. After the close of each quarter, one copy of the 
cost record under each appropriation will be forwarded to 
the chief quartermasters of the respective departments by 
the posts concerned, and to the Quartermaster-General 
by quartermasters of independent stations. The last sheet 
of the complete cost record will show a summary of the 
total cost, under each appropriation, of the several classes 
of supplies and services, each separately. 



42 

QUARTERLY COST REPORT. 

190. Upon receipt of cost records of posts and stations 
in chief quartermaster's office, or office of quartermasters 
making allotments, they will be entered in consolidated 
App. Gi. cost record (Form 153) by posts, alphabetically arranged, 
App. 9. under items and subitems of appropriations, and one 

copy thereof will be forwarded so as to reach the Quarter- 
master-General's Office not later than twenty days after 
the close of the quarter for which rendered. The last 
Pars. 23, 24. sheet of the consolidated cost record will show a summary 

and 26 to 31. „ , , , ^ ., , "^ 

inclusive. of the total cost to the department, under each appro- 

priation, of the several classes of supplies and services, 
each separately. 

CHIEF QUARTERMASTER. 

39^'^Tnciiisive° ^^^' Upon receipt of letters of apportionment, chief 
t6)^andTff)^*' ^l^artermasters will make allotments as directed by these 
instructions, care being taken that the allotments for 
civilian employees include the full amount required at 
each post for their payment during the period covered by 
the letter of apportionment; those for payment of en- 
listed men on extra duty are in such amounts under the 
A. R., 175. several appropriations as may be authorized by the de- 
partment commander ; and those for Class I services, non- 
Par. 70 personal, are based upon estimates from posts and sta- 

32, inclusive, tions and include the kinds of services required under 
each appropriation. 
Par. 55. -j^gg. Chief, or other, quartermasters making allotments 

will, upon receipt of requisitions for Class A or B sup- 
plies, stamp in a conspicuous place on each copy of the 
requisition the number and date of the Quartermaster- 
General's letter of apportionment to which the supplies 
are chargeable. The requisitions will then be carefully 
scrutinized, and if not prepared in accordance with para- 
graph 49 of these instructions it will be returned for cor- 
rection. If it is found that the cost exceeds the allotment 
to the post concerned, it will be modified to meet the 
allotment, or returned to the post through proper chan- 
Pars. 16 :{s nels for revision, unless it is determined to cover the ex- 

(«), and 9i. 

cess by making an additional allotment from the reserve. 
and'523'' ^"' ^^^- Articles of Classes A and B may, in the discretion 
55^a"ndlF'ami ^^ department iiuthorities, except as indicated in list of 
G^b ^1909 ^^' ^"^^^ supplies, be supplied by whichever of the folloAving 
inctusive^ *° '*' "^ays is deemed most advantageous : 



I 



43 



(a) Purchase by chief quartermaster and shipped to 
posts. 

(h) Authorized purchased by post quartermaster in the 
vicinity of the post. 

(c?) Supply from a designated depot. Par. 203. 

(d) Partial supply from a designated depot, purchase 
by chief quartermaster, and by post quartermaster in 
vicinity of the post. rar. 203. 

{e) Transfer from posts within the department when rar. 123. 
there is an excess of supplies. 

191. When the correctness of the requisition is finally -.^i^^vs- ^s to 

.... "^ «''>• inclusive ; 

determined, if the entire requisition is to be supplied ^^^andsi. 
from one point (a supply depot, purchased by chief, or 
other, quartermaster, or purchased by post quarter- 
master), such action will be noted on all copies of the 
requisition. If the chief, or other, quartermaster decides 
to order partial supply of a requisition by purchase in 
the locality of the post submitting same, partial supply 
by his own oiRce, and the remainder from a designated 
depot, he should check on the three copies of the requi- 
sition the supplies to be purchased by the post quarter- 
master thus (X), with notation that "Articles checked App. 11. 
thus (X) to be purchased by the quartermaster. Fort 
, at an approximate cost of $ ; " the sup- 
plies to be purchased by his office thus {#); with nota- 
tion that "xVrticles checked thus {#) to be supplied by 
chief quarermaster;" and the supplies to be furnished 
from a designated depot thus (V)? with notation that 
"Articles checked thus (V) to be supplied by the depot 
quartermaster .'' 

195. When action is had as above the requisition will to '^-54^' in ^f"^ 
be submitted to the department, or other, commander for |'je^: 1013 and 
his action, and upon return of the requisition, the chief, 

or other, quartermaster will enter the estimated cost 

thereof, as ai^iDroved, in the liability column, under each K^}'?r,^^^I^^^ 

, '^ , • "■ ' and 118. and ci- 

appropriation involved, on the allotment account of the tations thereto. 
post concerned. 

196. When entry of the requisition is made as directed i??'"- 203. 

1 ... Cue. 6. Q. M. 

in the preceding paragraph, one copy of the requisition g. o., 1909. 
will be forwarded to the designated depot, if supply is 
ordered therefrom, one copy returned to the post sub- 
mitting same, and one copy retained by the chief, or 
other, quartermaster acting on the requisition. 

197. Should the chief quartermaster direct a post quar- Pars. 55 and 
termaster to purchase locally and pay for supplies called id). 



193 



44 

for on requisition, he will, when he returns the copy of 
the requisition to the post for supply, transfer the funds 
necessary to cover the purchase, and the quartermaster 
making the jjurchase will report to the chief, or other, 
quartermaster, by letter, the cost of the supplies, stating 
voucher numbers, amount under each appropriation, and 
the requisition number under which the supplies were 
purchased. Upon receipt of this information the chief, 

Lines 16 and or otlicr, quartermaster by whom the allotments were 
made, will enter in debit columns of proper post allot- 
ment account, the cost as reported. 

Par. 204. 198. Chief, depot, or other quartermasters to whom 

requisitions are referred for supply, will ship immediately' 
such articles as can be supplied from stock on hand, and 
purchase and ship in the shortest time possible articles 
not in stock, observing law and regulations. 

rai-s. 55 and 199. The employment of a reputable chemist will be 
authorized when services are required for the purpose 
of testing jDaints. Babbit metal, oil, and other articles 
subject to adulteration. Chief quartermasters must, when 
purchasing supplies themselves or directing the purchase 
by post quartermasters, require the qualit}', etc., of the 
articles purchased to conform to standard samples and 
specifications. 
and 119 Vmi ri* "^^* Upon receipt by the chief quartermaster of copy 
tationsthtneto. of invoicc he will post amount of same to proper post 
allotment account and forward the invoice to the quar- 
termaster to whom it is addressed for file as a voucher 
to his retained return. 

DEPOT QUARTERMASTERS. 

Pars. 10 and 201. Apportionments will be made to depot quarter- 

32 to 35, inclii- ^ ^ ., ., . -, ■ p 

sive. masters and quartermasters at designated points ot sup- 

and i.-)n'. ' ply as f ollows : 

and'^lio "fnJu- (^) ^^^^^' ^^^^ ^'^^ ^^ their own offices only, of which 

^'^Pars ii'' to accounts will be kept as directed for keeping allotment 

124, inclusive, accouiits by post quartermasters. 

and l/o.' "'^'' "^' (^) I^or Class A supplies and services of Classes I and 
II for recruiting stations, the accounts of which they are 
designated to settle. 

36^to'T?s^uioi"I^ -^^' They Avill jnake allotments to the recruiting sta- 

sive. and •2?,7. tioiis Supplied uiider their supervision and advise them 
by letter of the amounts allotted under each appropria- 
tion and the purposes for which allotted. No letters of 
allotment will be issued, but allotment accounts with the 



45 

several recruiting stations will be kept in the office of the 

depot quartermaster making the allotments in the same 

manner, and in accordance with the same instructions, as 

chief quartermasters keep allotment accounts with the lof^TndusVe* 

posts in their departments. 

203. Depots and designated points of supply will fill, los^^hf^'^ai 
as soon as possible after their receipt, all requisitions for ^'^^^if ^1013 
supplies of Classes A and B from posts and stations for "°^ ^'^^^• 
Avhich they are designated as points of supply by the 
Quartermaster-General, when approved : 

(a) By the department authorities for the posts and 
stations of a department. 

(h) By commanding officers for independent stations 
and the quartermaster has certified that he has funds of 
an apportionment under the appropriation involved suf- 
ficient to cover the estimated cost of the supplies, 

204. One of the most important duties of a depot or Par. i98. 
designated point of supply is the filling of requisitions 
promptly and with satisfactory supplies. It is therefore 
necessary to have on hand and to maintain a stock of 

such supplies of Classes A and B as are generally and usii- ^ Pars. 23 and 
ally required for^ sufficient to fill requisitions as they are 
received without delays incident to purchases and a con- 
sequent increase of the number of invoices. 

205. That there may be at all times an ample stock on 
hand from which to fill requisitions, a six months' sup- 
ply is fixed as the minimum and a year's supply as the 
maximum stock of all supplies generally and usually re- 
quired for, to be carried by the depots and other desig- 
nated points of supply. Between these minimum and 
maximum quantities depot quartermasters and quarter- 
masters of other points of supply will maintain their 
stocks. 

206. It is practicable for depots and other designated 

points of supply knowing exactly what supplies belong Pais. 23 and 

to Classes A and B and the garrisons of the posts and 

stations they are to furnish, to estimate from data which 

should be in their offices the quantities of the different 

articles required for issue during a definite period, and 

therefore that should be carried in stock to enable them 

to fill requisitions as received. 

207. This office recognizes the difference between addi- ^^^- ^^• 
tions to stock necessary to bring it to a condition so that 
requisitions can be filled, and replenishnfient of stock nee- Par. 20. 
essary to keep it in that condition. For the former pur- 



46 

pose requests for special apportionments upon which to 
2''6'*?ndu?ive' ^^^^ estimates for funds are required; for tlie latter, pro- 
vision is made for the use of funds accruing to depots 
from credits on invoices transferring supplies issued on 
requisitions. 

208. If the stock noAv on hand is below the minimum 
as fixed, it should be increased by the purchase of addi- 
tional stock not to exceed the maximum, for which special 
authority will be given on application therefor. The 
stock should thereafter be replenished so as never to be 
below the minimum, by making purchases at convenient 
periods as needed, from funds to be supplied on account 
of credits accruing from invoices covering the transfer of 
226^Tndusive' Supplies issued on requisitions. Depot quartermasters 
Avill inform themselves in this respect and stock their 
depots (as a merchant would stock his store) to meet 
the calls which past experience and available data would 
indicate that they have to meet. It is the duty of depot 
quartermasters to keep run of demands upon and main- 
tain their stocks, so that they can anticipate future calls, 
promptly fill requisitions from stock, and arrange to 
make general periodic replenishment thereof, as would 
a merchant. 

200. It is not necessary to wait to replenish stock until 
funds are actually placed to the credit of a depot quarter- 
master, but he may and should advertise for such Class A 
supplies as are not in stock (or of which the stock is run- 
ning low) in such quantities as the cost thereof can be 
met from the balances of credits on invoices covering 
transfer of supplies issued on invoices and requisitions, 
submitting estimate for funds against such credits in time 
to provide funds for pa^'ment of the supplies when 
delivered. 

210. Funds made available to depot quartermasters for 
Class A supplies invoiced are applicable to the replen- 
ishment of this class of stock generally in the bulk and 
R€ed not necessarily be used to replace the identical arti- 
cles called for in the requisition upon which the credit is 
based. Credits should be used exactly as a merchant 
uses his bank account, considering this office as the banker. 
A credit received by a depot quartermaster on account of 
Class A supplies invoiced is available for replenishment 
of stock of any article of Class A supplies properly pro- 
curable from the same appropriation. Funds procured 
226"inciusive! OH account of such credits are not expected to be applied 



47 

solely to keeping intact as to number the specific articles 
to cover the cost of which the credits are made, or that 
credits will be allowed to accumulate beyond a reasonable 
sum, with a corresponding reduction in stock. On the 
contrary, it is expected that depot quartermasters will 
use their own judgment as to what articles of Class A 
supplies should be purchased from funds accruing on such 
credits, and that through the elasticity of this system and 
the exercise of the discretion left to depot quartermasters 
the surplusage on hand of some articles can be made to 
relieve deficiencies in others. 

211. By such a practice requisitions for Class A sup- 
plies could almost always be filled and shipped on one 
invoice; or, if a few articles have to be purchased, that 
should be done, and they follow on another invoice, so 
that there will, when practicable, be but one invoice and 

seldom not more than two, or at most three, invoices to I'ars. 62 to 

' . 08, inclusive. 

one requisition for Class A supplies. In other words, 
the stock of Class A supplies on hand should be so 
complete that the necessity for purchases to complete 
requisitions for such supplies as are usually issued would 
be reduced to the minimum. 

212. A system of supply that requires the issue under, 
ordinary conditions of more than two invoices, or three 
at most, to complete the supply of a requisition, involves 
a great volume of unnecessary paper work and the use of 
services of employees that might be profitably used for 
other purposes. 

213. The holding of invoices in order to make one set ^, Vj'i^go'p'^^' 
cover several shipments, some of which have gone for- 
ward, is prohibited, but it is not the intention that each 
purchase should be covered by a separate invoice. With 

a stock properly kept up, it is believed to be practicable 
to so assemble the few supplies necessary to be especially 
purchased to fill requisitions as to forward them in a 
few number of lots, thereby materially reducing the num- 
ber of separate invoices, and at the same time avoid the 
confusion resulting from holding invoices long after 
shiijments have been made. 

21-1. If it becomes apparent that the stock of any arti- 
cle of supply at a depot is not being drawn upon because 
of local purchases to fill requisitions, the fact will be re- 
ported to the Quartermaster-General by the depot quar- 
termaster, with full description of the articles of stock 
not being drawn upon, and a statement of quantities on 



48 

hand, prices, condition, and probable needs under cur- 
rent conditions. 

REPLENISHMENT OF STOCK SPECIALLY MANUFACTURED. 

215. A stock sufficient to cover one year's issues of all 
Class A suj)plies, such as conform to adopted standard 
specifications of the Quartermaster's Department, which 
makes them special and therefore procurable only under 
contract, will be provided each depot concerned. 

216. The stock of these special Class A supplies will 
be replenished under contract when procurable from 
manufacturers in local markets and in such quantities 
as are required for replenishment. If, however, the 
interests of the service can best be subserved by pur- 
chasing in larger quantities than any one depot would 
require or the local markets can supply, depot quarter- 
masters will submit to the Quartermaster-General a requi- 
sition for replenishment of special Class A stock, showing 
quantities and kinds of supplies desired, with an esti- 
mate of the cost of each. Similar estimates will be called 
for from all depots handling these special Class A sup- 
plies, the estimates abstracted in the Quartermaster- 

' General's Office, and the entire quantity advertised for by 
designated depots, as may be directed by the Quartermas- 
ter-General. 

217. Should contract for the entire quantity of any of 
these articles be made by bne depot quartermaster, the 
quantity and kind of supplies required by the other 
depots, from which estimates were received for replen- 
ishment of stock, will be transferred and invoiced to 
tliem by the depot purchasing the supplies, one copy of 
the invoice being sent to the Quartermaster-General. 

218. The depot purchasing the supplies and issuing 
invoices covering transfer to other depots will receive 
credit therefor, a corresponding charge being made 
against the account of the respective depots to which 
the supplies were transferred, by the depot quarter- 
masters receiving the supplies and in the Quartermaster- 
General's Office. The funds required for the payment 
of these supplies will be furnished to the depot quarter- 
master handling the contract, on an estimate from his 
office, and as a charge against his account. 

219. Should contracts be made by the several depots 
covering the quantities required for their respective 



49 

depots only, funds for payment ^Yill be supplied on esti- 
mate as in the case of replenishment of any other articles 
of Class A. 

CREDIT LIST OF INVOICES. 

220. Depot quartermasters, and quartermasters of 
supplj^ points, will forward to the office of the Quarter- 
master-General, daily, if the number of invoices issued 
are of such volume as to warrant such action, and in no 
case less than three times a week, a list of invoices 
(Form 154), requesting credit on account of supplies App. 62. 
transferred to fill requisitions. 

221. A separate list of the invoices .upon which credits 
are requested, in the order issued, pertaining to each 
letter of apportionment, and for each appropriation, will 
be prepared in duplicate. These lists will be assembled, 
securely fastened together, and a summary of the total 
credits requested, under each appropriation, entered on 
the last sheet. The lists so consolidated will be consid- 
ered as one list, numbered serially by the office preparing 
them, and the original, with the invoices pertaining 
thereto, forwarded to the Quartermaster-General. The 
duplicate will be retained in the office where prepared 
and constitute the credit account. 

222. The amounts under the several letters of appor- 
tionment as shown by the lists will be charged to the 
letters of apportionment involved, on the books of the 
Quartermaster-General's Office, and placed to the credit 
of the depot, or designated point of supply, submitting 
the list. 

223. Funds to replenish stock will be obtained by i"\is- 73 (a), 

^ " 7... 76, and 207. 

depot quartermasters and quartermasters of supply points 
by quoting on estimate in column desigTiated " L/A or 
Q. M. G. O. authorization " the serial number of the 
consolidated list or lists of invoices opposite the amount 
under the respective appropriations included in the list 
quoted. 

224. Estimates of funds may include all or part of the \"J^- ''''>' '^^> 
credits shown in the consolidated lists, as the depot quar- 
termasters deem necessary. 

225. When estimates of funds which include funds 
covered by lists of invoices are prepared, the amounts 
thereof, pertaining to the list or lists of invoices, will be 
entered, on the proper duplicate list, by the depot, or 
other, quartermaster submitting the estimate, under the 

11089—11 4 i 



50 

totals of the respective appropriations, as shown by the 
lists, as a debit against the credit claimed. Upon receipt 
of letter of advice (Form 218a) from the Quartermaster- 
General's Office, these entries will, if in agreement there- 
with, be checked thus ( V ) 5 and the balance, if any, of the 
credit brought down. If the Quartermaster-General's 
letter of advice should differ from the amounts shown on 
lists as having been estimated for, the amounts indicated 
in the letter of advice will be substituted for the entries 
from which it differs and the matter adjusted through 
correspondence. The letter of advice will, however, 
generally state reasons for differences in amounts between 
it and estimate of funds. 

226. When all credits shown in lists of invoices have 
been satisfied by supply of the funds represented thereby, 
the list will be stamped "All funds supplied." 

POST QUARTERMASTERS. 

Pars, as and 927. Requisitions for supplies or services, covering the 
procurement of which allotments are made, will not be 
submitted until allotments for the purpose lia\'e been 
received. 

Pars. 42 and 228. The cost of the articles shown in the column 
m.'g. 0.", 1909! " Estimated cost " will be as shown by price list published 
by the Quartermaster-General's Office, except in cases 
where catalogue price is quoted, or the quartermaster has 
ascertained through inquiry that the price in the vicinity 
is no greater or less than the list price, considering quality 
of the article as directed in paragraph 55, when the local 
or the catalogue price will be quoted and asterisk entered 
opposite the local prices with notation at end of requisi- 
tion " actual prices in local market." 

Pars. 48 to 229. The requisition will be submitted in triplicate to 

61, inclusivo » p 

A. r^, 751 to the post commander for approval and be forwarded 

754, inclusive; ' ^ ^ 

App. 8. through proper channels to the department authorities. 

Pars 19:100 230. Upon return to the post quartermaster of one copy 
196. and 197. of the requisition with notation of action taken by chief 
quartermaster the post quartermaster will, if authority is 
given for the purchase locally of certain or all of the sup- 
plies called for, proceed to purchase the supplies, observ- 
ing laAv and regulation. 
Pars. 184 to 231. When purchase of the supplies authorized has 

189, inclusive. \ « 

been completed and payment made therefor, the post 
quartermaster will enter as an actual debit against the 
allotment, under each appropriation, the amount of the | 



51 

purchase, showing date and number of the voucher or 
vouchers covering the purchase and making reference to j j^j^g iGand 
the number of the requisition to which the purchase per- ^' -^pp-47. 
tains. 

232. Upon completion of the purchase of supplies, the '''»'• ^^t. 
post quartermaster Avill report the cost under each appro- 
priation to the chief quartermaster, stating voucher num- 
bers and date of purchase, and purposes for which sav- 
ings, if any, will be used. 

233. Should a post quartermaster find that supplies of . .i':ti-s. 24 and 
Class B, required for repairs under allotments made for 

that purpose, can not be advantageously purchased in 
local markets, he should prepare and submit requisition 
for the supplies required as directed for Class A, enter- 
ing the date and number of the requisition in proper 
columns, and the amount of the requisition in proper lia- ..i-ine 5, Am>. 
bility column of the allotment account for annual repairs. 

INDEPENDENT STATIONS. 

234. Independent stations designated as points of sup- i' ny s . isi 
ply of the Quartermaster's Department and those to 

which recruiting stations are assigned for the settlement pars. 201 to 
of accounts will keep records, accounts, etc., as herein di- "" ' '"^^ "!"^^' 

T^irsilS to 

rected for the depot quartermasters: all other independ- 321.' inclusive, 

^. ^ ' ^ rind citations 

ent stations will, in such matters, observe the directions thereto; pars. 

' ' 1S4 to 189, in- 

lor post quartermasters. elusive. 

235. Requisitions for Class A supplies for independent cc'ri 969!'^^' 
stations will be forwarded to the depot or point of supply 
designated for the territory in which the station is situ- 
ated, unless some other point of supply has been desig- 
nated for a particular station. 

236. Quartermasters of independent stations not de- ^. q'^'^iI^^" ^" 
pots or points of supply will not purchase Class A sup- 
plies locally unless especially designated or authorized 

to do so. 

RECRUITING STATIONS. 

237. Allotments will be made to the several recruiting rais. 13, 102 

artl 202 

stations by the chief, or other, quartermaster's office to 
which they are assigned, and the allotment accounts kept 
only in the office to which the apportionments are made, 
the several recruiting stations being advised of the 
amount allotted to each for Class A supplies and services 
of Classes I and II, but no allotment accounts need be 
kept at the recruiting stations. 



52 

238. Requisitions for Class A supplies and services of 
Classes I and II will be prepared as directed in these 
instructions and forwarded to the designated chief, or 
other, quartermaster for final action and supply of the 
supplies and services. 

231). Vouchers covering- accounts pertaining to recruit- 
ing stations will be stated and certified by the recruiting 
officers and forwarded to the designated chief, depot, or 
other quartermaster for settlement of the accounts. 

QUARTERMASTERS SETTLING TRANSPORTA- 
TION ACCOUNTS. 

App. 9. 240. Quartermasters issuing bills of lading will indi- 

cate on the left-hand margin of the face thereof the item 
or subitem of the analysis of the Army appropriation 
act, hercAvith, to which the articles shipped or each of 
them pertain. Similar notation will be made on the back 
of transjiortation requests. 
G. o. 74, w. 241. Quartermasters issuing bills of lading will prepare 
Pars. 244 copies of the memorandum bills of lading (Q. M. D. Form 

and 245. ^ . . . . . r:» \ -^ ^ 

79), including notation shoAving items and subitems, and 
those issuing transportation requests will prepare copies 
thereof (Q. M. D. Form IT) and immediately forward 
same to the officer designated to settle charges thereon. 

242. Quartermasters receiving memorandum bills of 
lading or transportation requests pertaining to the ac- 
counts of carriers whose bills are not settled by their 
offices will at once forAvard same to the officer designated 
to settle them. 
G. o. 74, w. 243. Upon receipt of the memorandum copies of bills 

D., 1908, par. « , t , • ,. . , 

577. oi lading and copies of transportation requests, the set- 

tling officer will at once compute the charges thereon, 
T.^-.^Ao'''^' ^- ^'^^li 'i"*l bond-aided sei^aratelv, at tariff or contract rates 

D., 1908, par. -. , , . . 

589. tor the shipment or journey. vVithin ten days after the 

end of each calendar month report by totals under each 
item and by method of transportation will be made to the 
Quartermaster-General on Q. M. D. Form 149, a separate 
report being made for cash and bond-aided charges. 
App. 9. 04.4. Xhe foregoing report Avill be made according to 

the items and subitems of the analysis of the Armj^ appro- 
priation act, published herewith_, the charges on account 
of bond-aided roads being reported separately from those 
entitled to cash payments. 



I 



53 

245. P'ollowing is a list of the leading railroads and 0^0^74 w 
steamship lines in the United States, shoAving station and P^^ ^s^ndhii^^' 
officer of the Quartermaster's Department by whom ac- yg^^"^®" ^^ ^^^ 
counts payable to them will be settled, viz : 

1, Depot quartermaster, Boston, Mass. : 

All accounts for transportation of headstones for 
soldiers' graves. (See Par. 7.) 
2. Dejjot quartermaster, New York City: 

Baltimore Steam Packet Company. 

Boston and Albany Railroad. 

Boston and Maine Railroad. 

Buffalo, Rochester and Pittsburgh Railway. 

Canadian Pacific Railway. 

Central New England Railway. 

Central Railroad of New Jersey. 

Central Vermont Railway. 

Chesapeake Steamship Company. 

Clyde Steamship Company. 

Cumberland Valley Railroad. 

Delaware and Hudson Company. 

Delaware, Lackawanna and Western Railroad. 

Erie Railroad. 

Grand Trunk Railway System. 

Jamestown, Chautauqua and Lake Erie Railway. 

Lehigh and New England Railroad. 
Lehigh Valley Railroad. 
Long Island Railroad. 
Maine Central Railroad. 
Mallory Steamship Company. 
Merchants and Miners Transportation Company. 
Morgan Line Steamers. 

New York Central and Hudson River Railroad. 
New York, New Haven and Hartford Railroad. 
New York, Ontario and Western Railway. 
New York, Philadelphia and Norfolk Railroad. 
Northern Central Railway. 

Peninsular and Occidental Steamship Company. 
Pennsylvania Company. 
Pennsylvania Railroad. 

Pliiladelphia. Baltimore nnd Washington Rail- 
road. 
Philadelphia and Reading Railway. 
I Pittsburgh and Lake Erie Railroad. 



54 

2. Depot quartermaster, New York City — Continued. 

Pittsburgh, Cincinnati, Chicago, and St. Louis : 
Railway. 

Ruthmd Railroad. 

West Shore Railroad. 

All Atlantic Ocean water transportation. 

All Gulf of Mexico water transportation. 

All other transportation lines whose accounting 
offices are in the States of Connecticut, Dela- 
ware, Maine, Massachusetts, New Hampshire, 
New Jersey, New York, Pennsylvania, Rhode 
Island, and Vermont. 

3. Depot quartermaster, Washington, D. C. : 

Atlanta and West Point Railroad. 

Atlantic Coast Line Railroad. 

Baltimore and Ohio Railroad. 

Baltimore and Ohio Southwestern Railroad. 

Central of Georgia Railway. 

Charleston and Western Carolina Railway. 

Chesapeake and Ohio Railway. 

Chesapeake and Ohio Railway of Indiana. 

Florida East Coast Railway. 

Georgia Railroad. 

Georgia Southern and Florida Railway. 

Norfolk Southern Railroad. 

Norfolk and Western Railway. 

Norfolk and Washington Steamboat Company. 

Richmond, Fredericksburg and Potomac Rail- 
road. 

Seaboard Air Line Railway. 

Southern Railway. 

Washington, Baltimore and Annapolis Electric 
Railway Company. 

Washington Southern Railway. 

Western Maryland Railway. 

Western Railway of Alabama. 

All other transportation lines not otherwise as- 
signed whose accounting offices are in the States of 

Florida, Georgia, Maryland, North Carolina, 

South Carolina, Virginia, and West Virginia, and 

the District of Columbia. 
4. Chief quartermaster. Central Division, Chicago, 111.: 

Alabama Great Southern Railway. 

Ann Arbor Railroad. 



55 

Chief quartermaster, Central Division, Chicago, 111. — 
Continued. 

Chicago and Alton Railroad. 

Chicago and Eastern Illinois Railroad. 

Chicago and Northwestern Railway. 

Chicago, Burlington and Quincy Railroad (lines 
east of Missouri River). 

Chicago, Burlington and Quincy Railroad (lines 
west of Missouri River). 

Chicago Great Western Railroad. 

Chicago, Indiana and Southern Railroad. 

Chicago, Indianapolis and Louisville Railway. 

Chicago, Milwaukee and Puget Sound Railway. 

Chicago, Milwaukee and St. Paul Railway. 

Chicago, Peoria and St. Louis Railway. 

Chicago, Rock Island and Pacific Railway. 

Chicago, St. Paul, Minneapolis and Omaha Rail- 
way. 

Cincinnati, Hamilton and Dayton Railway. 

Cincinnati, New Orleans and Texas Pacific Rail- 
way. 

Cincinnati Northern Railroad. 

Cleveland, Akron and Columbus Railway. 

Cleveland, Cincinnati, Chicago and St. Louis Rail- 
way. 

Colorado and Southern Railway. 

Duluth, South Shore and Atlantic Railway. 

Evansville and Terre Haute Railroad. 

Grand Rapids and Indiana Railway. 

Great Northern Railway. 

Goodrich Transit Co. 

Hocking Valley Railway. 

Illinois Central Railroad. 

Iowa Central Railway. 

Kanawha and Michigan Railway. 

Lake Erie and Western Railroad. 

Lake Shore and Michigan Southern Railway. 

Louisville and Nashville Railroad. 

Louisville, Henderson and St. Louis Railway. 

Michigan Central Railroad. 

Minneapolis and St. Louis Railroad. 

Minneapolis, St. Paul and Sault Ste. Marie Rail- 
way. 

New York, Chicago and St. Louis Railroad. 



56 

4. Chief quartermaster, Central Division, Chicago, 111. — 
Continued. 

Northern Pacific Railway. 

Pere Marquette Railroad. 

St. Paul and Des Moines Railroad. 

Toledo and Ohio Central Railway. 

Union Pacific Railroad. 

Vandalia Railroad. 

Wlieeling and Lake Erie Railroad. 

All Lake Michigan water transportation. 

All Pullman Company transportation. 

All other transportation lines not otherwise as- 
signed whose accounting offices are in the States 
of Illinois. Indiana, Iowa, Kentucky, Michigan, 
Minnesota, Nebraska, North Dakota, Ohio, 
South Dakota, Wisconsin, and Wyoming. 
5. Depot quartermaster, St. Louis, Mo. : 

Alabama and Vicksburg Railway. 

Atchison, Topeka and Santa Fe Railway (lines 
east of xA.lbuquerque) . 

Colorado Midland Railway. 

Denver and Rio Grande Railroad. 

Eastern Railway of New Mexico. 

El Paso and Northeastern Railway. 

El Pas6 and Southwestern Railroad. 

Fort Worth and Denver City Railway. 

Gaheston. Harrisburg and San Antonio Railway. 

Gulf, Colorado and Santa Fe Railway. 

Houston and Texas Central Railroad. 

International and Great Northern Railroad. 

Kansas City, Mexico and Orient Railway. 

Kansas City Southern Railway. 

Leavenworth and Topeka Railway. 

Missouri. Kansas and Texas Railway. 

Missouri Pacific Raihvay. 

Mobile and Ohio Railroad. 

Morgan's Louisiana and Texas Railroad and 
Steamship Comj)any. . 

Nashville, Chattanooga and St. Louis Railway. 

New Orleans and Northeastern Railroad. 

Quincy, Omaha and Kansas City Railroad. 

Rio Grande Southern Railroad. 

St. Joseph and Grand Island Railway. 

St. Louis and San Francisco Railroad. 

St. Louis, Iron Mountain and Southern Railway. 



57 

5. Depot quartermaster, St. Louis, Mo. — Continued. 

St. Louis Southwestern Railway. 

San Antonio and Aransas Pass Railway. 

Southern Kansas Raihvay of Texas. 

Texas and Pacific Railway. 

Texas Central Railroad. 

Texas Mexican Railway. 

Trinity and Brazos Valley Railway. 

Uintah Railway. 

Wabash Railroad. 

Wichita Valley Railway. 

All Mississippi and Ohio River water transporta- 
tion. 

AH other transportation lines not otherwise as- 
signed Avhose accounting offices are in the States 
of Alabama, Arkansas, Colorado, Kansas, Loui- 
siana, Mississippi, Missouri, Oklahoma, Tennes- 
see, and Texas and the Territory of New Mexico. 

6. Depot quartermaster, San Francisco, Cal. : 

Arizona Eastern Railroad. 

Atchison, Topeka and Santa Fe Railway — Coast 
lines (lines west of Albuquerque). 

Corvallis and Eastern Railroad. 

Northwestern Pacific Railroad. 

Oregon Short Line Railroad. 

Oregon- Washington Railroad and Navigation 
Company. 

Portland Railway, Light and Power Company. 

Puget Sound Electric Railway. 

San Pedro, Los Angeles and Salt Lake Railroad. 

Santa Fe, Prescott and Phoenix Railway. 

Southern Pacific Company — Pacific System (lines 
west of El Paso). 

Spokane, Portland and Seattle Railway. 

Tacoma Railway and Power Company. 

Tonopah and Goldfield Railroad. 

Western Pacific Railroad. 

All Columbia River water transportation. 

All Puget Sound water transportation. 

All Pacific Ocean water transportation, either 
coastwise or trans-Pacific. 

All other transportation lines not otherwise as- 
signed whose accounting officers are in the States 
of California, Idaho. Montana, Nevada, Oregon, 
Utah, and AVashington and the Territories of 
Alaska and Arizona. 



58 



I'ar. 240. 



G . . 74, 
1908. pars. 578 
and 586. 



7. Accounts payable by the depot quartermaster, Boston, 

for transportation of headstones for soldiers' graves 
will be presented by the railroad company to the dis- 
bursing quartermaster designated in this circular for 
the settlement of its accounts, be properly stated on 
voucher to be certified by the disbursing quarter- 
master, the receipt of the proper railroad official ob- 
tained, and the account forwarded to the depot quar- 
termaster, Boston, for payment from the headstone 
appropriation. 

8. Quartermaster, Seattle, Wash.: 

All accounts for the movement of government 
troops or supplies locally between Pacific coast 
points and Alaska and trans-Pacific water 
transportation routed via ocean vessels sailing 
to or from Puget Sound. 
246. The accounts of express companies for shipments 
consigned to posts or stations, including independent sta- 
tions and supply depots, in the eastern division, will be 
settled by the depot quartermaster, Washington, D. C. ; 
in the central division by the depot quartermaster, St. 
Louis, Mo., and in the western division by the depot quar- 
termaster, San Francisco, Cal. 

The States and Territories included in the divisions 
referred to above are as follows: 



Eastern. 


Central. 


Western. 


Alabama. 


Arkansas. 


Alaska. 


Connecticut. 


Colorado. 


Arizona. 


Delaware. 


Illinois. 


California. 


Florida. 


Indiana. 


Idaho. 


Georgia. 


Iowa. 


Montana. 


Kentucky. 


Kansas. 


Nevada. 


Maine. 


Louisiana. 


Oregon. 


Massachusetts. 


Michigan. 


Utah. 


Maryland. 


Minnesota. 


Washington 


Mississippi. 


Missouri. 




New Hampshire. 


Nebraska. 




New Jersey. 


New Mexico. 




New York. 


North Dakota. 




North Carolina. 


Oklahoma. 




Ohio. 


South Dakota. 




Pennsylvania. 


Texas. 




Rhode Island. 


Wisconsin. 




South Carolina. 


Wyoming. 




Tennessee. 






Vermont. 






Virginia. 






West Virginia. 






Dist. of Columbia. 







59 

STATEMENT OF TRANSPORTATION ACCOUNTS, AUDITOR'S 
SETTLEMENT. 

247. Wlien transportation bills include charges for serv- 
ice over bond-aided lines, disputed items, or any matters 
which necessitates their being transmitted to the Auditor 
for the War Department for settlement, the oflficer to 
whom such bills were originally rendered will prepare a 
statement on Q. M. D. Form 150, showing items and sub- 
items, according to the analysis of the Army appropria- 
tion act herewith, and forward same to the Quartermas- 
ter General, with the bills and other papers relating 
thereto. 

AUTHORITIES. 

248. Authorities to be quoted on vouchers by quar- 
termasters purchasing supplies or in payment of services: 

(a) For Class A, supplies other than fuel, forage, 
straw, and mineral oil; Circular No. T, Q. M. G. O., 1909. 

(5) For fuel, forage, straw, mineral oil, date of con- 
tract covering the supplies. 

(c) For Class I, services, personal, civilian employees; 
for Class I, services, nonpersonal; and for Class II, serv- 
ices; number and date of Quartermaster General's Office 
letter of apportionment. 

(d) For Class B supplies and Class III services; num- 
ber and date of Quartermaster General's Office letter of 
apportionment. 

(e) For payment of rewards for apprehension of de- 
serters; paragraph 120, Army Regulations. 

(/) For donation to discharged prisoners; number and 
date of Quartermaster General's letter of apportionment. 

(g) For Class D supplies and Class IV services, not 
procured under contract; date and Quartermaster Gen- 
eral's Office number of authority. 

(h) For all supplies or services procured under con- 
tract ; date of contract. 

INSTRUCTIONS EFFECTIVE. 

249. The provisions of Circulars 1 and 11, Q. M. G. O., 
1908, the amendments thereto, and instructions issued in 
accordance therewith will continue to be observed with 
reference to transactions for the fiscal year 1909. 



m 

250. For transactions for the fiscal year 1910, and sue-, 
ceeding fiscal years, the instructions herein contained will 
take effect and be in force at once, superseding and revok- 
ing Circulars 1 and 11, Q. M. G. O., 1908, all amendments 
thereto and instructions issued thereunder, and all other 
circulars and instructions of this office in conflict here- 
with. 

J. B. Aleshire, 
Quartermaster General^ V. S. Army. 
Approved, Feb. 26, 1909. 
Luke E. Wright, 

Secretary of War. 



jgwrjl 



APPENDIX 1. 



War Department. 
Office of the Quartermaster-General, 

Washington, August dO, 1907. 
To the Secretary of War, 

War Department. 

Sir : With a view to carrying out a general policy of decentralizing the duties 
of the Quartermaster's Department, I have the honor to recommend that all 
quartermaster's supplies required for the use and equipment of troops in the 
field and in garrison, for the purchase of which, in the opinion of the Quarter- 
master-General, definite allotments of funds for the several military departments 
can be made to chief quartermasters, be supplied from designated depots of 
the Quartermaster's Department upon requisitions approved by department 
commanders within the limit of funds so allotted, and subject to such instruc- 
tions regulating this method of supply as may be recommended by the Quar- 
termaster-General and published in General Orders of the War Department. 

The compilation of the necessary data upon which definite allotments can be 
based, and the details incident to the inauguration and operation of the system 
of furnishing supplies as above recommended, are now in progress of prepara- 
tion in this office. 

It is respectfully submitted that among the advantages of this system of 
supplying troops may be mentioned : 

1. It will place upon department commanders and their chief quartermasters 
the duty and responsibility for the proper and economical supply of their com- 
mands, and therefore will insure a proper equipment of troops for field service 
at all times. 

2. It will give the chief quartermaster and other quartermasters the experi- 
ence of supply in their respective spheres (a limited independence) and bring to 
their offices duties and responsibilities in time of peace they would be required 
to meet in time of war. 

3. It will give elasticity to the entire Quartermaster Department and relieve 
the office of the Quartermaster-General of many details which, it is thought, 
more properly pertain to the offices of the chief and post quartermasters. 

4. As the allotments can not be exceeded, it will enforce greater economy in 
issues, better care and protection of supplies than obtain at present, and will 
tend to prevent deficiencies in appropriations. 

5. Inasmuch as the allotments made will necessarily have a proper relation 
to the number of troops to be supplied, the tendency will be to encourage and 
stimulate among department commanders and department chief quartermasters 
a spirit of rivalry to accomplish with means available the best possible results 
toward keeping troops in good condition for active service at all times and 
well supplied with articles necessary for their comfort while in garrison. 

6. It will obviate the accumulation of surplus stores at posts in the depart- 
ment and lessen losses through deterioration of stock from remaining too long 
in storage. 

J. B. AXESHIRE, 

Quartermaster-General, U. S. Army. 
Respectfully submitted to the Secretary of War recommending approval. 

J. F. Bell, Chief of Staff. 
August 15, 1907. 
Approved. 

Wm. H. Taft, Secretary of War. 

(61) 



APPENDIX 2. 



Genebal Orders, 1 War Department, 

No. IS. I Washington, January 21/, 190S. 

1. All quartermaster's supplies required for the use and equipment of troops 
iu garrison and in the field for the purchase of which, in the opinion of the 
Quartermaster-General of the Army, apportionment of funds to the several 
territorial departments can be made, will be supplied from designated depots 
of the Quartermaster's Department upon requisitions approved by department 
commanders within the limit of funds so apportioned. 

2. The Quartermaster-General will make apportionment from the several 
appropriations under his control to chief quartermasters of territorial depart- 
ments in the United States covering the cost of all supplies procurable under 
the provisions of this order. A list of such supplies, showing the paragraph of 
the Army Kegulations or the general order fixing the allowances or authorizing 
final action by department commanders, will be prepared and published by the 
Quartermaster-General. Supplies enumerated on such lists that can not be 
furnished under contract for delivery at posts and stations will be furnished on 
estimates and requisitions approved by department commanders. These esti- 
mates and requisitions will be forwarded by chief qnartennasters to the proper 
depot quartermaster or other quartermaster at the places of supply designated. 

3. Apportionment of funds will be made as soon as practicable after ap- 
proval of the act of Congi-ess making appropriation for the support of the 
Army, and department commanders will be held responsible that troops are 
properly and promptly furnished with the supplies indicated on the lists re- 
ferred to iu the preceding paragraph and that the published instructions rel- 
ative thereto are carried into effect. Department commanders, in conjunction 
with chief quartermasters, will also be held responsible for the strict ob- 
servance of the provisions of section 4 of the act of Congress approved March 
3, 1905 (page S. General Orders, No. 4V>. War Dei)artincut. March 23, 1905). 
and of paragraph 580, Army Regulations. 

4. Under the provisions of paragraph 888, Army Regulations, inspectors- 
general will inquire into and reix)rt upon the business methods of all chief 
quartermasters and other officers on duty in the Quartermaster's Department 
under the conditions named in this order, with special reference to the applica- 
tion of the principles enunciated herein. 

5. This order will take effect July 1, 1908. 
[12731(18 A— A. G. O.] 

By oi'der of the Acting Secretary of War: 



J. Franklin Bell, 

Major-Gcncrah Chief of Staff. 



Official : 

Henry P. McCain, 

Adjutant-General. 

(C2) 



APPENDIX 3. 



Wae Depabtmekt, 
Office of the Quartermasteb-Genekal, 

Washington, April 20, 190S. 
To the Secretary of War. 

Sir : Referring to my letter of August 10, 1907, outlining a general policy of 
decentralizing the duties of the Quartermaster's Department, and your approval 
of its application to the furnishing of supplies, I have the honor to request 
authority to extend the policy to services, both personal and not personal. 

This request is based upon the same reasons as given for supplies, which data 
compiled in this office show to be applicable also to services. 

Preparation of instructions to apply to a decentralization of the procurement 
of services similar to those published for supplies in Circular 1, Q. M. G. O., 
1908, has progressed far enough to show the plan to be entirely practicable, and 
it is desired to put such system in operation on July 1 next, simultaneously with 
the corresponding method of procuring supplies. 

Very respectfully, J. B. AtrsniRE, 

Quartermaster-General, V. S. Army. 

[First indorsement.] 

War Department, April .23. 1908. 
Approved : 

Wm. H. Taft, Secretary of War. 

(63) 



i! 



APPENDIX 4. 



General Orders, 1 War Department, 

No. 73. I Washington, May S, 1908. 

1. 1. All quartermaster's. services required for the use and equipnieut of troops 
in garrisou and in the field for the procurement of which, in the opinion of the 
Quartermaster-General of the Army, apportionment of funds to the several terri- 
torial departments can be made, will be supplied at the places where they are 
required upon requests approved by department commanders, within the limit 
of funds so apportioned. The laws, rules, and regulations governing the classi- 
fied civil service as to personal services and the laws and regulations as to 
services not personal will be carefully observed. 

2. The Quartermaster-General will make apportionment from the several ap- 
propriations under his control to chief quartermasters of territorial departments 
in the United States covering the cost of all services procurable under the pro- 
visions of this order. 

3. Apportionment of funds will be made as soon as practicable after the 
approval of the act of Congress making appropriation for the support of the 
Army, and department commanders will be held responsible that, where re- 
quired, the services are properly and promptly supplied and that the published 
instructions relative thereto are carried into effect. Department commanders, 
in conjunction with chief quartermasters, will also be held responsible for the 
strict observance of the provisions of section 3 of the act of Congress approved 
February 27, 1906, published in Orders " D," War Department, April 6, 1906, 
and of paragraph 580, Army Regulations. 

4. Under the provisions of paragraph 888, Army Regulations, inspectors- 
general will inquire into and report upon the business methods of all chief 
quartermasters and other officers on duty in the Quartermaster's Department 
under the conditions named in this order, with special reference to the applica- 
tion of the principles enunciated herein. 

5. This order will take effect July 1, 1908. 

* * * * ^ if * 

[1373643, A. G. O.] 
By order of the Acting Secretary of War. 

J. Franklin Bell, 
Major-General, Chief of Staff. 
Official : 

Henry P. McCain, Adjutant-General. 

(64) 



APPENDIX 5. 



General Orders, 1 War Department, 

No. 176. I Washington, November 7, 190S. 

I. The provisions of General Orders, No. 18, War Department, January 24, 
1908, and of paragraph I, General Oi-ders, No. 73, War Department, May 8, 
1908, are extended so as to make them of general application to the entire Army. 

[1445113, A. G.O.j 



By order of the Secretary of War: 



Official : 

Henry P. McCain, 

Adjutant-General. 

(65) 
11089—11—5 



J. Franklin Bell, 
Major General, Chief of Staff. 



APPENDIX 6. 



WxR Department, 
Office of the Quabtebmaster-General, 

Washington, January 25, 1909.. 
The Secretary of War. 

Sir: With a view to extending the decentralization system of the Quarter- 
master's Department, as approved hy the Secretary of War, August 15, 1907, 
and April 22, 190S, I have the honor to recommend as follows : 

1. That annual estimates for repairs to public buildings, as provided for in 
Army Regulations 1021 be forwarded to this office by department commanders 
(prior to malving allotments to posts) with their recommendations, so that ap- 
portionments to cover the repairs can be based upon said recommendations and 
the estimates and the apportionments receive approval of the Secretary of War, 
based upon which department commanders will make allotments to posts, as 
was done last year. 

2. That the annual estimates for repairs to public buildings include estimates 
for repairs — 

(a) To the building proper. 
(&) To the plumbing within the building, 
(c) To the lighting fixtures within the building. 

(d-) To the steam, hot water, or hot air heating apparatus within the 
building. 

3. That annual estimates be prepared for repairs to — 

(a) Lighting systems exterior to building?, including lighting plants. 
(6) Heating systems exterior to buildings, including central plants. 

4. That annual estimates be prepared for repairs to — 

(a) Water systems, including reservoirs, pumping plants, etc. 

(b) Sewer systems, including purificatien plants. 

(c) Roads, walks, and wharves. 

(d) Drainage. 

(e) Improvement of grounds. 

5. That these estimates be forwarded from posts to department headquarters 
not later than April 1, and forwarded by department commanders to this office 
aot later than May 1. 

6. With these estimates this office will be enabled to make annual apportion- 
ments for the repair and maintenance of the several systems above referred to 
and thereby enable post authorities to make necessary repairs, under the super- 
vision of department commanders, without submitting the numerous special 
estimates now being received by this office. 

Very respectfully, J. B. Aleshire, 

Quartennaster-General, U. 8. Army. 
Approval recommended. 

J. F. Bell, 
Maior-Gciicral, Chief of Staff. 
Approved : 
L. E. W. 

(G6) 



APPENDIX 7. 



General Orders, i War Department, 

No. 28. I Washington, February 11, 1909. 

1. All quartermaster's material, supplies, ami services required for annual 
repairs at military posts and stations, for the procurement of which in the 
opinion of the Quartermaster General apportionments of funds can be made, will 
be supplied in accordance with existing regulations, within the liniit of funds so 
apportioned, upon approved estimates as hereinafter set forth. 

2. The annual estimates for repairs to public buildings required by paragraph 
1021, Army Regulations, will include estimates for repairs as follows: 

(a) To the buildings proper. 

(6) To the plumbing within the buildings. 

(c) To the lighting fixtures vi^ithin the buildings. 

(d) To the steam, hot water, or hot air heating apparatus within the 

buildings. 
Annual estimates will also be prepared for repairs to — 

(a) Lighting systems exterior to buildings, including lighting plants. 

(b) Heating systems exterior to buildings, including central plants. 

(c) Sewer systems, including purification plants. 

(rf) Water systems, including reservoirs and pumping plants. 

(e) Roads, walks, and wharves. 
(/) Drainage. 

(g) Improvement of grounds. 

3. The commanding generals of territorial divisions and departments and 
coinmanding olEcers of places excepted from the control of department com- 
manders will carefully examine the estimates referred to above and will for- 
ward them, with their recommendations, to The Adjuttint General of the Army 
not later than April 15 of eacli year. 

4. Based upon the estimates and recommendations received, the Quartei'- 
master General, with the approval of the Secretary of War, will make appor- 
tionments from which division, departmerit, and other commander!^ will make 
allotments for repairs. 

[1480478 A— A. G. O.] 

By order of the Secretary of War : 

J. Franklin Bell, 
Majnr-aewrral, Chief of Staff. 
Otecial : 

Henry P. McCain, 

A dJutant-Gcneral. 

(67) 



APPENDIX 8. 



War Department, 
Washiin/ton, April 6, 1D06. 
Okuers : 

The following extract from the "Act making appropriations to supply urgent 
deficiencies in the appropriations for the fiscal year ending June thirtieth, 
nineteen hundred and six, and for prior years, and for other pui-poses," ap- 
proved February 27, 390G, is hereby publisln'd for the information and guidance 
of all concerned : 

" Sec. 3. That section thirty-six hundred and seventy-nine of the Revised 
Statutes of the United States, as amended by section four of the deficiency 
appropriation act approved March third, nineteen hundred and five, is hereby 
further amended to read as follows : 

" Sec. 3679. No Executive Department or other Government establishment of 
the United States shall expend, in any one fiscal year, any sum in excess of 
appropriations made by Congress for that fiscal year, or involve the (government 
in any contract or other obligation for the future payment of money in excess 
of such appropriations unless such contract or obligation is authorized by law. 
Nor shall any Department or any officer of the Government accept voluntary 
service for the Government or employ personal service in excess of that author- 
ized by law, except in cases of sudden emergency involving the loss of human 
life or the destruction of property. All appropriations made for contingent 
expenses or other general purposes, except appropriations made in fulfillment 
of contract obligations expressly authorized by law, or for objects re(inired or 
authorized by law without reference to the amounts annually appropriated 
therefor, shall, on or before the beginning of each fiscal year, be so apportioned 
by monthly or other allotments as to prevent expenditures in one portion of the 
year which may necessitate deficiency or additional appropriations to complete 
the service of the fiscal year for which said appropriations are made ; and all 
such apportionments shall be adhered to and shall not be waived or modifie<l 
except upon the hapijeuing of some extraordinary emergency or unusual circum- 
stance which could not be anticipated at the time of making such api)ortion- 
inent, but this provision shall not apply to the contingent appropriations of the 
Senate or House of Representatives; and in case said apportionments are 
waived or modified as herein provided, the same shall be waived or modified in 
writing by the head of such Executive Department or other Government estab- 
lishment having control of the expenditure, and the reasons therefor shall be 
fully set forth in each particular case and communicated to Congress in con- 
nection with estimates for any additional ai)propriatlons required on account 
1 hereof. Any person violating any provision of this sec-tion shall be summarily 
removed from office and may also be punished by a fine of not less than one 
hundred dollars or by iniprisonjnent for not less than one month." 

A strict compliance with tl'ie provisions of the foregoing section is enjoined 
upon all officers and employees in and luider the War Department. 

Wm. II. Tai T, 
Secretary of War. 
D 

(G8) 



APPENDIX 9. 



Anahjaia ofthAanny appropriation act, fiscal year 1910. 

i^f'Kiimiiig July 1 , 1909, the items, subitems, and 1910 numbers given below will 
be used on all requisitions, accounts, etc. 

[Subitems are in italics, new items in small caps, and new provisions in the law in the column "Pur- 
pose for which supplied" in italics.] 

APPROrRIATION: "REGULAR SUPPLIES." 



Item. 



Supplies or service. 



Purpose for which supplied. 



Care and protection . 



Stoves (heating) 

Heating apparatus 

Ranges 

Stoves (cooking) 

Appliances 

Repair and maintenance 

7a. Repair and mainte- 
nance of heating" 
apparatus. 

7b. Repair and mainte- 
nance of healing 
stoves, ranges, arid 
cooking stoves. 

7e. Repair and mainte- 
nance of cooking 
appliances. 
Heat 

Sa. Appliances for han- 
dling and prepara- 
tion of fuel. 

8b. Heat, purchase of. 
Light 

9a. Illuminating s u p - 



Of regular supplies of the Quartermaster's Depart- 
ment. 
[Required for heating offices, hospitals, barracks, and 
l quarters, recruiting stations, and the U. S. Military 
{ Prison. 

For cooking and serving food at posts. 

Of heating and cooking appliances. 



For furnishing heat and light for the authorized allow- 
ance of quarters for officers and enlisted men, for 
ofticrrs of the National Owird attending service and 
garrison schools, and for recrnits, guards, hospitals, 
storehoi'ses, offices, thi; buildings erected at private 
cost in the operation of the act approved Maxj 1, 1903, 
and for sale to officers. 



JRequired in the operation of modern batteries at 
/ estab" " 

} 



established posts. 

Building, not including oven. 

\ Where required for the health and comfort of the 
/ troops. 



posts in the I'nited States and its island 



nb. Installation and er- 
tensions of light- 
ing systems. 
9c. TAght, purchase of. 

Fuel 

Engine supplies 

Post bakeries 

12a. Repair of. 

Ice machines 

Maintenance ice machines.. . 

Cold storage 

Laundries, construction of... 
Laundries, operation and 

maintenance of 

Furniture 

Text-books 

Paper |r 

Eqtiipment i) 

Tableware '\[^°'' 'kitchens and mess halls, each and all for the 

Mess furniture j/ enlisted men, including recruits. 

For the horses, mules, and o.xen of the Quartermaster's 
Department at the several posts and stations and 
with the armies in the field, and for the horses of 
the several regiments of cavahry and the batteries 
of artillery and such companies of infantry and 
scouts as may be mounted, and for the authorized 
number of officers' horses. 



I .\t military 
I possession 



'!>Necessary for post schools and libraries. 



Forage Cin kind). 
Bedding 



(69) 



70 

Analysis of the army appropriation act, fiscal year 1910 — -Continued. 
APPROPRIATION: "REGULAR SUPPLIES"— Continued. 



Item. 


Supplies or service. 


Purpose for which supplied. 


p 


S. 
S 

s. 

s. 
s. 
s 

s 


26 . . 




For soldiers' bedding. 


p 


27 


stationery 


4 ■ 


R 


28 


Typewriters, and ex- 
change OF SAME. 
Blank books 


* 1 


K 


29 


For the Quartermaster's Department. 1 


■p 


30 


Certificates 


For discharged soldiers. 1 


■p 


31 


Blank forms 


For the I'av and Quartermaster's departments. 


B 


32 


Printing 


Department orders and reports. Provided further, 








That no part of the appropriations for the Quarter- 
master's Department shall be expended in printing, 
unless the same shall be done by contract after due 
notice and competition, except in such casas as the 
emergency will not admit of the giving notice of 
competition, and in cases where it is impracticable 
to have the necessary printing done by contract the 
same may be done, with the approval of the Secre- 
tary of War, by the purchase of material and hire 
of necessary labor for the purpose. 



APPROPRIATION: "EQUIPMENT OF OFFICERS' SCHOOLS, MILITARY POSTS.' 



E. O.S.I 

E. O. S. 2 

E.O.S.3 

E. O. S. 4 



Instriunents 

OfBce furniture 

Stationery 

Other authorized articles 



For the purchase of the necessary, required for the 
equipment and use of the oliicers' schools at the 
several military posts. 



APPROPRIATION: "INCIDENTAL EXPENSES." 



LE. ].. 
I.E. 2.. 



I.E. 3... 



I. E. 4. 



I.E. 5. 
I. E. 6. 



I. E. 7 

LE. 8 

LE. 9 

L E. 10.... 

I. E. U.... 



Postage . . . 
Telegrams. 



2a. Telephones, rental of. 
2b; Telephone tolls. 

E.vtra pay to soldiers em- 
ployed on extra dr.ty in 
the erection of barracks, 
quarters, and storehouses. 

Extra pay to soldiers em- 
ployed on extra dvity in 
the construction of roads 
and other constant labor 
for not less than ten days. 

Extra paj^ to soldiers em- 
ployed on extra duty as 
clerks. 

Extra pay to soldiers em- 
ployed on extra duty for 
prison overseers. 

Extra pay to soldiers 

Expresses 

Escorts 



Interments. 



Reimbursement of expenses 
of b'.rial and transporta- 
tion of remains. 



I. E. 12 OfTice furniture. 



Cost of, on oflieial business received and sent l>y officers 
of the army. 



Employed on extra duty, under direction of the Quar- 
termaster's Department. 



For post quartermasters at military posts. 



At posts designated by the War Department for the 
confinement of general prisoners. 

Of the U. S. Military Prison guard. 

Expenses of, to and from frontier posts and armies in 
the field. 

Expenses of, to paj'masters and other disbursing 
olTicers, and to trains where niilitai'y escorts can not 
be furnished. 

Expenses of the interment of officers killed in action 
or who die when on duty in the field, or at military 
posts or on the frontiers, or when traveling under 
orders, and of noncommissioned officers and soldiers. 

And in all cases where such expenses would have been 
lawful claims against the Government, rein)burse- 
ment may be made of expenses heretofore or here- 
afterincurred by individuals of burial and transpor- 
tation of remains of officers, iudiiding acting 
assistant s!;rgcons, not to exceed the auiount now 
allowed in the cases of officers, and for the reimburse- 
ment in the cases of enlisted men notexceeding the 
amount now allowed in their cases, may be paid out 
of the proper funds appropriated by this act. 

Authorized. 



i 



71 

Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "INCIDENTAL EXPENSES"— Continued. 



Item. 



Supplies or service. 



Purpose for which supplied. 



I.E. 13 • 

I. E.14 ! 

I.E. 15 

I. E.16 

I.E. 17 

I.E. 18 ! 

I. E. 19 1 

I. E.20 1 

I. E.21.... I 

I. E.22 ! 

I. E.23 ! 



I. E.24. 



I. E. 25 



I. E. 26.. 


I.E. 27... 
I. E. 28. .. 




I. E.29... 
I. E. 30... 




I. E.31... 

I.E. 32... 
I. E.33... 





Laborers 

Interpreters 

Spies 

Guides 

Clerks 

Other employees 

Clerks " 

Foremen 

Watchmen 

Organist 

Recruiting 

23a. Baths. 

23b. Billposting. 

23c. Drayage. 

23d. Ice. 

23e. Laundry. 

23f. Telephone service. 

23g. Removal of garbage 
and ashes. 

23h. A Itering white cloth- 
ing for recruiting 
parties. 
Deserters, apprehension, se- 
curing and delivering of. 



Donation of $5 . 



Hire of veterinary surgeons. . 

Purchase of medicines for 
horses and mules. 

Picket ropes 

Blacksmith's tools and ma- 
terials. 

Horseshoes 

Blacksmith's tools for the 
cavalry service. 

Shoeing of horses and mules . 

Additional expenditures . . . . 



Hire of, in the Quartermaster's Department, including 

the care of officers' mounts when the same are furnished 
by the Govtrnment. 

|-Hire of, for the army. 

1 Compensation of, to the oflTvcers of the Quartermaster's 
I Department. 

For the U. S. Military Prison. 

Incidental expenses of. 



Including escaped military prisoners and the expenses 
incident to their pursuit, and no greater sum than 
$50 for each deserter or escaped military prisoner 
shall, in the discretion of the Secretary of War, be 
paid to any civil officer or citizen for such services 
and expenses. 

To each dishonorably discharged prisoner upon his 
release from confinement, under court-martial sen- 
tence, involving dishonorable discharge. 



For {the following expenditures required for) the sev- 
eral regiments of cavalry, the batteries of light artil- 
lery, and such companies of infantry and scouts as 
may be mounted, the authorized number of officers' 
horses, and for trains. 



Such as are necessary and authorized by law in the 
movements and operations of the army, and at mili- 
tary posts, and not expressly assigned to any other 
department. 



APPROPRIATION: "HORSES FOR CAVALRY, ARTILLERY, AND ENGINEERS." 



H. C. A. & E.l. 



H. C. A.& E. 
H.C. A.& E. 
H. C. A.& E. 
H. C. A. &E. 

H. C. A. & E. 
H. C. A. & E. 

H. C. A. & E. 

H.C. A. & E. 



6... 

7... 



8... 
9... 



Horses for officers enti- 
tled TO PUBLIC MOUNTS. 

Horses for the cavalry 

Horses for the artillery 

Horses for the engineers 

Horses for the service school 

and staff colleges. 
Horses for the Indian scouts 
Horses for the infantry, 

mounted. 
Horses for the Hospital 

Corps. 
Expenses incident thereto.. 



For the cavalry, artillery, and engineers, service school 
and staff colleges, and for the Indian scouts, and for 
such infantry and members of the Hospital Corps in 
the field campaigns as may be required to be mount- 
ed, and the expenses incident thereto: Provided, 
That the number of horses purchased under this ap- 
appropriation, added to the number now on hand, 
shall be limited to the actual needs of the mounted 
service, including reasonable provisions for remounts 
and unless otherwise ordered by the Secretary of 
War, no part of this appropriation shall be paid out 
for horses not puichased by contract after competi- 
tion duly invited by the Quartermaster's Depart- 
ment and an inspection under the direction and au- 
thority of the Secretary of War. When practicable, 
horses shall be purchased in the open market at all 
military posts or stations, when needed, at a maxi- 
mum price to be fixed by the Secretary of War: Pro- 
vid(d. That no part of this appropriation shall be 
used for breeding purposes: Provided further, That no 
part of this appropriation shall be expended for the 
purchase of any horses below the standard set by army 
rfi/idntinns for cavaln/ and arlUlinj horses. 



72 

Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "BARRACKS AND QUARTERS." 



Item. 


Supplies or service. 


Purpose for which supplied. 


B 


& Q. 1 . . . 


Barracks and quarters 

la. Comtruction. 

lb. Rental of. 
Storehouses 

2a. Construction. 

2b. Rental of. 
For offices 


For troops, other than seacoast artillery.. 


B 

R 


& Q.2 

ct Q. 3 


For tlie safe-ljeeping of military stores. 


B 


& Q. 4.. . 


3a. Construction. 
3b. Rental of. 
Recroiting stations 




B 


& Q.5 


Furniture 

Furniture 


To provide such furniture for the public rooms of offi- 
cers' messes. 

For officers' quarters at military posts as may be ap- 
proved by the Secretary of War. 


B 


<fc Q. 6 


B 


& Q. 7 


Buildings and grounds 

Temporary buildings 

Construction of temporary 

buildings and stables. 
Repairing 


B 


& Q.8 




B 


& Q. 9 . 




B 


& Q. 10 


Public buildings at established posts. 


B 


& Q. 11 


Extra duty pay 


Of enlisted men employed on same (viz, construction 
and repairing public buildings). 







APPROPRIATION: "MILITARY POST EXCHANGE." 



M. P.E.I. , 
M. P. E.2. 
M. P. E.3.. 



Construction 
Equipment. 
Maintenance 



Of suitable buildings at military posts and stations 
for the conduct of the post exchange school, librarj', 
reading, lunch, amusement rooms, and gymnasium, 
* * * to be expended in the discretion and under 
the direction of the Secretary of War: Provided, That 
not more than forty thousand dollars of the above 
appropriation shall be expended in the construction 
of buildings at any one post or station. 



APPROPRIATION: "TRANSPORTATION OF THE ARMY AND ITS SUPPLIES. 



A.T.I 


Transportation of the army . . 

la. Transportation of im- 
pedimenta and or- 
ganization property 
accompanying 
troops changing sta- 
tions.* 

lb. Transportation of pub- 






lic animals with 


Including transportation of the troops when moving 




troops changing sta- 


either by land or water. 




tion. 






Ic. Transportationof horses 






0] officers changing 






station. 






Id. Procurement of street- 






car tickets and com- 






mutation railroad 






tickets. ■ 




A,T.2 








2a. Transportation of sig- 






nal stores. 






2b. Transportation of en- 






gineering stores. 






2(\ Transportation of medi- 






cal stores. 




A.T.3 


Transportation of baggage.. . 

3a. Citunge of station of 
officers. 

3b. Change of station of 
enlisted men. 

3c. Change of station of 
civilian employees, 
Adjutant - General's 
Department. | 





* The designation "Transportation of impedimenta and organization property" (item A. T., la) is to 
cover the transportation of all troop or company propertv and impedimenta regardless of the character, 
and does not inchuic transportation of baggage of officers accompanying troops. Such baggage should be 
listed and charged to its proj er item nuinlicr, viz. -i;). 



73 



Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "TRANSPORTATION OF THE ARMY AND ITS SUPPLIES"— Continued. 



Supplies or service. 



Purpose for which supplied. 



Transportation of baggage — 
Continued. 

3d. Change c/ station of 
civilian employees, 
Inspector-General's 
Department. 

3e. Change of station of 
civilian employees, 
Judge - Advocate- 
General's Depart- 
ment. 

3f. Change of station of 
civilian employees, 
Quarter master's 
Department. 

3g. Change of station of 
civilian employees. 
Subsist ence D e- 
partment. 

3h. Change of station of 
civilian employees, 
Medical Depart- 
ment. 

3i. Change of station of 
civilian employees. 
Corps of Engineers. 

3j. Change of station of 
civilian employees, 
Ordnance Depart- 
ment. 

3k. Change of station of 
civilian employees, 
Signal Corps. 

31. Change of station of 
civilian employees, 
of the Pay Depart- 
ment. 
Including the cost of packing 

and crating. 
Transportation of recruits. . . 

oa. Street-car tickets and 
commutation rail- 
road tickets. 
Transportation of recruiting 
parties. 

6a. Street-car tickets and 
commutation rail- 
road tickets. 
Transportation of appli- 
cants for enlistmeut. 

7a. Street-car tickets and 
commutation rail- 
road tickets. 
Transportation of p(>rsons. . . 



Transportation of supplies 
to the militia. 
Sa. Clothing. 
9b. Camp and garrison 

equipage. 
9c. Other quartermaster's 

stores. 
9d. Subsistence stores. 
9e. Medical supplies. 
9f. Engineer's supplies. 
9g. Ordnance, ordnance 
stores, and small 
arms. 
9h. Signal stores. 
Transportation of necessary j 
agents and other employ- 
ees. 
10a. Of the Adjutant- 
General' 'i Depart- 
ment. 
10b. Inspector-General's 

Department. 
10c. Judge - Advocate- 
General's Depart- 
ment. 



Between recruiting stations and recruiting depots. 



On their discharge from the U. S. Military Prison to 
their homes (or elsewhere as they may elect), pro- 
vided the cost in each case shall not be greater than 
to the place of last enlistm.ent. 

Furnished by the War Department for the permanent 
equipment thereof. 



74 



Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "TRANSPORTATION OF THE ARMY AND ITS SUPPLIES"— Continued. 



Item. 



Supplies or service. 



Purpose for which supplied. 



A. T.IO. 



A. T. 11.. 
A. T. 12.. 



A. T. 13. 
A. T. 14. 
A. T. 15. 

A. T. 10. 
A. T. 17. 
A. T. 18. 
A. T. 19. 
A. T. 20, 

A. T. 21, 



A. T. 22. 
A. T. 23. 



A. T. 25. 



\. T. 2f;. 



A. T. 27 
A. T. 28 
A. T. 29, 
A.-T. 30 
A.T. 31 



Transportation of necessary 
agents and other employ- | 
ees— Continued. 
lOd. Quarterinaster's De- 
partment. ; 
lOe. Subsistence Depart- I 
merit. I 
lOf. Medical Depart- j 

ment. 
lOg. Corps of Engineers. 
lOh. Ordnance Depart- 
ment. 
lOi. Signal Corps. 
Transportation of clotliing 

and equipage. 
Transportation of other 
quartermaster's stores. 
12a. Transportation of 
caialry. artillery, 
and engineer 
horses from place 
of purchase. 
r2b. Transportation of 
draft and pack 
an im.a Is from 
place of purchase. 
Transportation of horse 

equipments. 
Transportation of subsist- 
ence stores. 
Transportation of ordnance, 
ordnance stores, and small 
arms. 

Wharfage 

Tolls 

Ferriages 

Transportation of funds 

Payment for army transpor- 
tation. 

Draft animals 

21a. Hire of draft animals. 
21b and 22b. Supplies 
incident to care of 
draff and pack ani- 
mals. 

Pack animals 

22a. Hire of pack a n i rnals . 
22c. Hire of horses, riding. 

Harness, purchase of 

23a. Pack rigging. 
23b. Pack rigging parts. 
23c. Harness. 
2.3d. Harness, parts of. 

Harness, repair of 

24a. Tools for repairs of 
■pack rigging and 
harness. 
24b. Materials for repairs 
of pack rigging and 
harness. 

Wagons, purcha.se of 

25a. IVagon supplies and 

repair parts. 
25b. Purchase of auto- 
mobiles. 

Wagons, repair of 

26a. Wagons, repair of 

waterial. 
26b. W agon s. repair 

tools. 
26c. Repair of automo- 
biles. 
26d. Operation and 
maintenance of 
automobiles. 

Carts, piuchase of 

Carts, repair of 

Drays 

Drayage 

Cartage 



From army depots, or places of purchase or delivery, 
to the several posts and army depots, and from these 
depots to the troops in the field. 



From the places of purchase, and from the places of 
delivery under contract, to such places as the cir- 
cumstances of the service may require them to be 
sent. 

From the foundries and armories to the arsenals, forti- 
fications, frontier posts, and army depots. 



Payment of. 

Of the army. 

For the payment of army transportation lawfully due 
such land-srant railroads as have not received aid in 
government bonds, etc.. as provided by law. 



The purchase and hire of. Limited to such numbers 
as are actually required for the service, including 
reasonable provision for replacing unserviceable 
animals. 



Purchase and repair of, required for the transporta- 
tion of troops and supplies and for garrison pur- 
poses. 



(At the several depots. 



75 



Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "TRANSPORTATION OF THE ARMY AND ITS SUPPLIES"— Continued. 



Item. 


Supplies or service. 


Purpose for which supplied. 


A. T. 32 


Teamsters 


^Hire of. 


A. T. 33 


Other employees 


A. T. 34 


Enlisted men driving teams. 


•Extra-duty pay of. 


A. T. 35 


Enlisted men repairing 
means of transportation. 




A.T.36 


Enlisted men employed as 
trainmasters. 




A. T.37 


Ships (purchase of). 

37a. Ships, repair of 
transports. 




A. T.38 


Boats (pm-chase of). 

38a. Hire of for the artil- 
lery service. 




A.T.39 


Other vessels (purchase of). 

39a. Other vessels, repair 
of 
Sailing public transports 

40a. Fuel. 




A. T. 40 










40b. Deck supplies. 






40c. Engine supplies. 






40d. Stewards' (Q. M.) 






supplies. 






40e. Employees. 






40f. Water. 






40g. Laundry. 






40h. Pilotage. 






401. Stevedoring. 






40j. Removing ashes. 


The expenses of sailing public transports and other 
vessels on the various rivers, the Gulf of Mexico, and 




40k. Painting and clean- 




ing. 


the Atlantic and Pacific oceans. 




401. Miscellaneous shore 






expenses. 






40m. Towage. 




A. T. 41 


Other vessels 






41a. Fuel. 






41b. Supplies. 






41c. Employees. 


. 




41d. Miscellaneous ex- 






penses. 






41e. Mater. 






41f. Charter or hire of. 




A. T. 42 


Harbor boats 


Purchase of. 


A T 43 


Harbor boats 


Repair of. 
Repair of. 


A. T.44 


Boats for the seacoast artil- 




lery service. 





APPROPRIATION: "ROADS, WALKS, WHARVES, AND DRAINAGE." 



R. W. W. & D. 1.. 

R. W. W. & D. 2.. 

R. W. W. & D. 3.. 

R. W. W. & D. 4.. 

R. W. W. & D. 5.. 

R. W. W. & D. 0.. 
R. W. W. & D. 7.. 
R. W. W. & D. 8.. 
R. W. W. & D. 9.. 



Roads (construction of) 

la. Repair of. 
Walks (construction of) 

2a. Repair of. 
Wharves (construction of)... 

3a. Repair of. 
Enlisted men employed in 

opening roads. 
Enlisted men employed in 
building wharves. 

Employees 

Drainage 

Dredging channels. 
Care .vnd improvement of 

GROUNDS. 



For the construction and repair of. 



Extra-duty pay of. 



For the pay of. 
For the disposal of. 



76 

Analysis of the army ajypropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "WATER AND SEWERS AT MILITARY POSTS." 



Item. 


Supplies or service. 


Purpose for which supplied. 


W & S 1 






W. & S.2 


Introducing water to build- 
ings. 
2a. Installations and exten- 
sions of plumbing within 
buildings. 

FlKE APPARATUS 


For procurLng and introducing same to buildings and 


W & S 3 


premises at such military posts and stations as from 
their situation require it to be brought from a dis- 
tance. 

Purchase of. 


W. & S 4 


Fire apparatus 


Repair of. 


W & S 5 




For the disposal of. 


W & S 6 


Water systems 


1 


W. & S 7 


6a. Plumbing irititin build- 
ings. 
Sewer systems 


iPor repairs to. 


W. & S. 8 




For hire of. 









Note.— Under item W. & S. 1 will be included purchase of water, installations and extensions of water 
supply systems to and including the pumping machinery, and expenses connected with the operation 
thereoi, as fuel, engine supplies, etc. 

Under W. & S. 2 will be included installations and extensions of water distributing systems, compris- 
ing mains, pipes, hydrants, etc., exterior to buildings, wliich convey water from the supply systems to 
the buildings. 

Under W. & S. 2a will be included the plumliing within buildings and the necessary connections thereof 
with the water distributing systems and the sewer svstenis. 

Under W. & S. 6 will be included repairs to the water supply and distributing systems. 

Under W. & S. 6a will be included repairs to plumbing provided under W. & S. 2a. 

APPROPRIATION: "BARRACKS AND QUARTERS, PHILIPPINE ISLANDS." 



B. &Q., P. I. 1. 



B. & Q., 

B. & Q.: 

B. & Q. 
B. & Q.- 

B. & Q-., 

B. &Q.; 



P. I. 2... 
P. 1.3... 
P. I. 4... 
P. I. 5... 

P. I. 6... 

P. L7... 



Shelter and protection of "1 continuing the work of providmg for the proper, of 
ofhcers and enlisted men. ^j^^ j^^^^^ ^,. ^j^^ ^T^j^g^ Q^.^^^^ lawfully on duty m 

Pa>™Tnt^rrents;hicludhig: J '^<^ PhiliPPine Islands. 
Building sites. 



Additions to existing mili- 
tary reservations, and. 

Shelter for animals and sup- 
plies. 

All other purposes. 



>Acquisition of title to, as may be necessary. 
Necessary for post administration purposes. 



APPROPRIATION: "CLOTHING AND CAMP AND GARRISON EQUIPAGE." 



C. &E. 1. 


Cloth 

Woolens 




C. & E. 2 


For the army, for issue and for sale at cost price, ac- 
cording to Army Regulations. 


C. & E.3 


Materials 

Clothing, the manufacture 
of. 
4a. B7J Quartermaster's 

Department. 
4b. By contractors. 
4c. Clothing, purchase 
of, from contractors. 

Altering 

Fitting 

Washing 

Cleaning 


C. &E.4 


C. & E.5 




C. & E.6 


Clothing, when necessary. 


C. & E. 7 


C. & E.8 




C. & E. 9 


For purchase of. 


C. & E. 10 


9a. Manufacture of, by 
Quart ermaster's 
Department. 

9b. Manufacture of, by 
contractors. 




C. & E. 11 


Handling 


Expenses of. 


C. & E. 12 




C. & E. 13 

C. & E. 14 


Citizens' outer clothing 

Indemnity ior clothing, bed- 
ding, etc. 


To cost not exceeding $10, to be issued upon release 
from confinement to each prisoner who has been 
confined under a court-martial sentence involving 
dishonorable discharge. 

To officers and men of the arniv for clothing and bed- 




ding, and so forth, destroyed "since April 22, 1898, by 
order of medical offlcers of the army, for sanitary 
reasons. 



77 

Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "CONSTRUCTION AND REPAIR OF HOSPITALS. 



Item. 



R. H. 2 
R. H. 3. 



C. & R. H. 4 



C. & 
C.& 
C. & 
C. & 



Supplies or service. 



C. & R. H. 1 1 Construction 

C. & 
C. & 



Repair . 

Extra-duty pay of enlisted 

men. 
Construction, expenditures 
j for. 

R. H. 5 1 Repairs, expenditures for 

R. H. 6 Construction 

R. H. 7 Repair 

R. H. 8 Expenses 



C. &R. H. 9 

C. & R. H. 10 



Purpose for which supplied. 



Additions (to hospitals) 

Modern and sanitary hos- 
pitals. 



I^Of hospitals at military posts already established and 
occupied. 

Employed on same (construction and repair of hos- 
pitals at military posts, etc.). 



►Of general hospitals. 

Incident thereto (construction and repair of general 

hospitals). 
To meet the requirements of increased garrisons. 
The erection and completion of, as per appropriation 

act. 



APPROPRIATION: "QUARTERS FOR HOSPITAL STEWARDS." 



Q. H.S.I 

Q.H. S.2 

Q. H. S. 3 



Construction of quarters. 
Repair of quarters... 
Extra-duty pay 



1 For hospital stewards at military posts alreadyjestab- 
j lished and occupied. 
Of enlisted men employed on same. 



APPROPRIATION: "SHOOTING GALLERIES AND RANGES. 



S. G. &R. 1 1 Shelter 

S. G. & R. 2 Shooting galleries 

S. G. & R. 3 Ranges for small arms. 

S. G. & R. 4 Repairs 

S. G. & R. 5 ' Expenses 



■For small-arms target practice. 



IVIncident thereto. 



APPROPRIATION: "MAINTENANCE OF THE ARMY WAR COLLEGE.' 



M. A.W.I. . 

M. A. W. 2.J 

M. A. W. 3.. 
M. A. W. 4.. 
M. A. W. 5.. 

M. A. W. 6.. 



Fuel... 
Lights . 



Chief engineer 

Assistant engineer . . 

Firemen 

Elevator conductor . 



For heatmg the Army War College building at Wash- 
ington Barracks. 

For lighting the building (Army War College) and 
grounds. 

For pay of. 



APPENDIX IG. 



Letter of No 

Office of , 

,19. 



Sir: Funds for the procurement of during the fiscal year 19.., under appropriations 

and in amounts stated in credit column below are hereby apportioned for the purposes and period herein 
stated. 



Quartermaster. 







a 
o . 

^1 


In this column state briefly 
details of transactions. 






Appropriations. 






a? 
'a 
















Credit. 
















M 


> 


































, OS 








































taoi 




















f-H »-» 




















oe^ 




















^Si 




















P| 




















o^ 




















^73 




















fl.a- 
























s| 






Debit. 


Lia- 


Deb- 


Lia- 


Deb- 


Lia- 


Deb- 


Lia- 


Deb- 






bility. 


it. 


bility. 


it; 


bility. 


it. 


.^Irty. 


it. 


<^5 
























■< 

















































Note. — Headings to be filled in to suit the purpose for which the blank is used. 

(78) 



First quarter, fiscal year 1910. 

To be supplied from 
New York Depot. 



APPENDIX 11. 



REQUISITION (Extra sheet). 

War Department. 

Q. M. D. Form No. 60-.\. 

(Modified January 13, 1908.) 

Attach to Form 60 with paper fasteners. 



No. 112-1. 

Date, May 25, 1909. 

Class A. 

Appropriation, see below 



APPROPKIATION "REGULAR SUPPLIES. 



Con- 
sumed 
pre- 
vious 
quar- 
ter. 



Re- 
quired 



#1 

^'2 

\ 30 
I'lO 

V 2 

#12 
,/6 
(^4 



►^3 

t'7 

X 1 

V 6 
y' 144 

,/6 

y 25C 

I' 1 

y'S 

# 12 

if 72 

#3 

#12 

#3 
#24 

#1 
#2 
#1 

# 12 
#1 

1^3,000 

#24 

#6 

#500 

#12 

#36 

#12 

#6 

#36 

#1,000 

#10 



Description of articles. 



Alphabet, gteel, set.. 
Alcohol, wood, galls. 

Asbestos, lbs 

Asphaltuni, galls 



Bars, pick 

Baskets, coal 

Blades, hack-saw 

Boilers, coQ'ee, 30 galls., cop- 
per bottom, round, with 
faucets. 

Boilers, cpund , 20 galls., square, 
with copper bottom. 

Boilers, round, 20 galls., cop- 
per bottom, with faucets. 

Cement, bbl 

Charcoal, bushels 

Chimneys, lamp, for Q. M. D. 
lamjjs. 

Chisels, cold, J" face 

Clay, fire, bbl 

Compound, boiler, lbs 



Cleaner, flue, 3" 

Dusters, feather 

Bands, rubber, gross 

Blocks, memo. #2026 

Boards, clip, letter size 

Books, blank, 3 qr. horizontal 
ruling only. 

Books, letter copy, letter size. . 

Books, memo., "pocket size, 
flexible covers. 

Book, time, small 

Bowls, copying 

Brush, copying 

Clips, paper, Gemj gross 

Crayons, gross 

Envelopes, official, with pen- 
alty stamp, if9- 

Erasers, rubber, Fabers I. & P. 

Erasers, steel 

Fasteners, paper, McGills. #2. 

Folders, paper , 

Ink, black, pts , 

Ink, red, bots. 2 oz 

Inkstands, single , 

Mucilage, bots. 4 oz 

Paper, carbon, sheets 

Paper, folio post, qrs 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



Remarks: Use for each 
article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



$5.00 
1.80 
6.00 
7.50 

1.25 

3.60 

.90 

4.60 



1.80 

8.50 

13.25 
3.60 
7.20 



3.75 
25.00 

5.75 
3.75 
2.40 
2.16 
.75 



3.75 
4.80 

.15 
.20 
.35 

2.40 
.20 

(i. 40 

.72 
1.50 
1.00 
2.40 
3.60 
1.20 

.75 
.3.60 
10.00 
3.00 



ItemR. S. 1 

Item R. S. 7o , 

Item R. S. 7b , 

Item 5 R. S. 7a, 5 
R. S. 76. 

Item R. S. 76 

ItemR. S. 1 

Item R. S. 9 

Item R. S. 6 , 



.do. 



-do. 



Item R. S. 7o , 

do„ 

Item R. S. 9a 

Item R. S. 9 

do 

Item 100 R. S. 9, 150 
R. S. 11. 

ItemR. S. 9 

do 

Item R. S. 27 

do 

do 

do 



.do. 
.do. 

.do. 
-do. 
.do. 
-do. 
.do. 
.do . 

.do. 
-do. 
.do. 
.do. 
.do. 
.do. 
.do. 
.do. 
.do. 
.do. 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M. 



1 

6 

144 

6 

1 

250 

1 
3 
12 
72 
3 
12 

3 
24 

1 
2 
1 

12 

1 

3,000 

24 

6 

500 

12 

36 

12 

6 

36 

1,000 

10 



Actual 
cost of 
articles 
sup- 
plied. 



$5.00 
2.00 
4.50 
7.30 

1.50 
3.00 
1.00 
5.00 



3.25 
2.25 
6.00 

.90 
3.75 
20.00 

5.00 
3.75 
2.00 
2.75 
1.20 
,1.20 

4.00 
3.60 

.15 
.30 
.25 

2.00 
.25 

6.40 

1.00 
1.50 
1.00 
2.40 
4.00 
1.00 
1.25 
3.50 
10.00 
2.50 



I Actual cost in local markets. 



(79) 



80 



APPROPRIATION "REGULAR SUPPLIES'— Continued. 



Con- 
sumed 
]>re- 
vious 
quar- 
ter. 



Re- 
quired. 



Description of articles. 



#100 
it 250 
#.300 

#20 

#500 

#1.000 

# ''■1 

#144 
#12 

#2 

#6 

#12 

#72 

#6 



Paper, foolscap, qrs 

Paper, legal cap, qrs 

Paper, letter, qrs 

Paper, note, qrs 

Paper, blotting, shts 

Paper, T. W . , letter. No. 2J, qrs 

Paste, library, bots 

Pencils, lead, Dixon's #2 

Pens, steel, gross, 4 048 4 Spen- 
cerian #2 4 J stub. 

Racks, pen 

Sponges, cup 

Tape, office, spools 

Wax, sealing, ozs 

Weights, paper 

Total regular supplies... 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



SL50 

27.50 

36.00 

2.00 

10.00 

11.00 

2.75 

3.00 

6.00 

.40 

.60 
1.20 
1.44 

.60 



Remarks: Use for each 
article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M. 



Item R. S. 27. 

do 

do 

do 

do 

do 



.do 

.do 

.do 



.do. 
.do. 
.do. 
-do. 
.do. 



100 
250 
300 

30 

500 

1.000 

24 
144 

12 



APPROPRIATION "INCIDENTAL EXPENSES. 





\' 50 




1 5 




1 3 




1 20 




(' 1 




I 6 




\ 6 




1 3 




#1 




y 15 




,' 24 




,/6 




#1 




#24 











Acid, carbolic, crude, galls 

Acid, muriatic, galls 

Alcohol, wood, galls 

Alum, lbs 

Anvil, 200 lbs 

Baskets, desk 

Baskets, waste 

Brushes, desk 

Clock, ofHce 

Compound, welding, lbs 

Mats, cuspidor, rubber 

Mats, door, rope 

Stand, dictionary 

Tacks, thiunb 

Wrenches, Stillson 12" 

Total incidental expenses. 



$5. 50 
5.75 
2.70 
2.00 

16.00 
1.20 
1.80 
1.20 
3.75 
3.00 
4.80 
3.60 
1.75 
.30 
3.00 



■56. .35 



Item I. E. 33. 

do 

Item I. E. 12. 
Item I. E. 33. 
Item I. E. 29. 
Item I. E. 12. 

do 

do 

do 

Item I. E.29.' 
Item I. E. 12. 

do 

do 

do 

Item I. E. 29. 



APPROPRIATION "ARMY TRANSPORTATION." 



>/2 
v/6 

t n 

|/36 
y' 24 
(' 12 

I'' 12 
k'6 

, 12 
X 300 
X 300 

y' 72 
XI, 000 

X3,000 

I' 15 
#600 
>'2 
|/6 
|/4 
I' 2 
I 4 



Aprons, rain, amb 

Awls, saddlers, 1" 

Blades, awl, 1" 

Blankets, horse 

JBrooms, stable 

Brushes, horse 

Blocks, brake, E. W 

Boards, sand, E. W 

Bolts, king, E. W 

Chains, fifth 

Lead, white, lbs 

Lead, red, lbs 

Links, open, h" 

Feet lumber, oak, 1" by 6" by 

14'. 
Feet lumber, white pine, 1" 

by 12" by 14' clear. 

Metal, babbit, lbs 

Nails, lbs.; 100 M, 300 .Sd 

Pots, glue 

Rasps, wood, 9" 

Screw-drivers, spiral 

Squares, steel 

Wrenches, monkey, 10" 



Total army transportation 446. 74 



$6.00 

.90 

.72 

42.00 

25. 20 

12.00 

2.40 

8.40 

.60 

6.00 

I 27.00 

1 27. 00 

4. .52 

1 72. 00 

1 180. 00 

6.00 
18. 00 
.70 
1.80 
2.00 
1..50 
2.00 



Item A. T. 25o 

Item A. T. 240 

do 

Item A. T. 21& & 226. 

do 

do 

Item A. T. 26a 

do 

do 

do 

do 

do 

do 

do 



.do. 



.do. 
.do. 



Item \. 

do.. 

do.. 

do.. 

do.. 



T. 266. 



6 

6 

12 

36 

24 

12 

12 

6 

12 

300 

300 

72 

1,000 

3,000 

15 
600 



1 .\ctual cost in local market . 



r 



81 



APPROPRIATION "WATER AND SEWERS, MILITARY POSTS.' 



Quan- 
tity 
on 
hand. 



Con- 
sumed 
^re- I Re- 
vious quired, 
quar- 
ter. 



DescriDtion of articles. 



i Esti- 
mated 
I cost of 
(iuan- 
j tity re- 
quired. 



Remarlfs: Use for eacli 
article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



Quan- 
tity 
ap- 
proved 

by 
C. Q. M. 



Actua? 
cost of 
articles 
sup- 
plied. 



|/50 

1^500 

V2 
I 6 
X3 
XlOO 
,24 
I'l 

I 50 
X 100 

X200 
I 50 
1 10 
X 10 
X12 
I 1 
I 1 
X15 



Alum, lbs i $5. 00 



Bricks, fire 

Brooms, corn 

Brushes, flue, 3" 

Buckets, G. I., 2-gal 

Cement, bbls , 

Clay, fire lbs . 

Cloth, emery. sheets. . 

Cutter, pipe, 3 wheel, for pipe 

from 1" to 4". 

Grease, Albany lbs 

Hose, garden, 1", ft. 3 ply 

rubber. 

Lead, white lbs. . 

Oil, cylinder gall. . 

Oil, engine gall. . 

Polisli, metal gall . . 

Soap, Ivory, cakes 

Tools, firing set. . 

Torch, gasoline 

Tm-pentme gall. . 

Vise, pipe, for pipe 1" to 6". . . 



Total water and sewers . . 163. 83 



8.00 

3.60 

7.50 

3.00 

19.75 

13.00 

.50 

5.25 

6.00 
1 11.00 

I IS. 00 
30.00 
6.50 
16.00 
1 .48 
9.00 
5.25 
19.00 
17.00 



Item W. & S. 1, 2, 3, 
4,5. 

do 

do 

do 

do 

Item W. & S. 5 

Item W. & S. 4 

....do 

....do 



Item W. & S. 4&5. 
Item W. & S. 1 



Item W. & S. 4<fe 5. 

Item W. & S. 1 

do 

do 

Item W. & S. 1&4. 

Item W. & S. 1 

Item W. &S. 4&5. 

Item W. & S. 1 

Item W. & S. 1&4. 



50 

500 
12 
2 
6 
3 
100 
24 
1 

50 
100 

200 

50 

10 

10 

12 

1 

1 

15 

1 



$5.00 

6.00 
3.00 
7.00 
2.88 
9.75 
3.00 
.40 
5.00 

5.00 
11.00 

18.00 
25.00 
6.00 
6.00 
.48 
7.50 
5.00 
9.00 
15.00 

150.01 



APPROPRIATION "ROADS, WALKS, WHARVES, AND DRAINAGE." 



X 12 I Cement bbls . i 39. 00 Item R. W. W. & D. la 



I 6 

XIO 
I 6 
X4 



Drainers, cast iron, 2^ feet 42.00 
diameter, Y' perforation. [ 
Clow catalogue, plate 7, 
page 39. 

Ilammers, stone. 4 lbs ' 2. 40 

Lime '. bbls..! 1 12.50 

Rakes, steel ! 3.00 

Wlieelbarrows, steel : 1 17. 00 



Total R. W. W. and D . . 115. 90 



R. W.W.& D.7. 



R. W. W. & D. la 
R.W.W.&D.2a 
R.W.W.&D. la 
R.W. W.&D. la 



39.00 
37.00 



2.00 
12.50 

2.50 
17.00 



110.00 



RECAPITULATION. 




Regular supplies | 250. 37 

Incidental expenses 56. 35 

Army transportation , 446. 74 

Water and sewers, M. P ; 163. S3 

Roads, walks, W.&D 115. 90 



1 Actual cost in local market. 

Articles checked thus # supplied by Cliief Quartermaster. 
Articles checked thus (' ordered from New York Depot. 

Articles cliecked tlius X to be purchased bv Q. M. Fort Andrews, for delivery after July 1, 1909, at a cost 
not to exceed appropriations for R. S., S3.25: '\. T., $324; W. S., S57.23; R. W. W. D., $68.50; total, $452.98. 
Charge to letter of apportionment No. 11011. 



Respectfully submitted. 

Approved : 

— •, Commanding. 

Station, Fort Andrews, Mass. 

11089—11 6 



-, Quarlermaster. 



I 



First quarter, fiscal year 1910. 



To be supplied from 
New York Depot. 



APPENDIX 12. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 00. 

(Modified January 1.3, 190S.) 



No. 112-2. 
Date, May 26, 1909. 
Class A. 
Appropriation, A. T. 



SUPPLIES FOB LAUNCH "CAPT. GREGG.' 





Con- 




Quan- 


sumed 




tity 


pre- 


Re- 


on 


vious 


quired. 


^and. 


quar- 
ter. 








(/ 10 






'^/ 3 






(/ 3 






>/ 6 






i^ 1 






y/ 3 






>/ 6 






>/ 1 






>/ 6 






X 1 






>/ 15 






»^ 6 






xioo 






(/ 50 






X 4 






1 10 






X 50 






»/ 30 






X 12 






xioo 






X 10 






X 50 






X 10 



Description of articles. 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



Remarks: Use for each 
article must be 
stated. (Pars. 49, 
50, Circular No. 7, 
Q. M. G. O., 1909.) 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M, 



Actual 
cost of 
articles 
sup- 
plied. 



Acid, muriatic, gall 

Alcohol, wood, gall 

Asbestos wicking, lbs., J". . 

Brooms, corn 

Broom, coir 

Brushes, varnish, flat, 1". . 

Brushes, scrubbing 

Brush, tube, 3" 

Buckets, water, G. I., 3 gall. 

Cement, Portland, bbl 

Cement, smooth-on, lbs 

Chisels, cold, h" face 

Clay, fire, lbs 

Compound, boiler, lbs 

Dusters, feather 

Emery, powdered, lbs 

Graphite, flake, lbs 

H-ose, steam, I", ft 

Lye, cans 

Nails, 6d, lbs 

Oil, cyUnder, gall 

Oil, engine, gall 

Oil, signal, gall 



Total 101.64 



$6.00 

2.70 

.90 

1.80 

1.75 

1.05 

.36 

3.75 

3.00 

1 3. 25 

3.00 

.90 

13.00 

6.00 

15.00 

1.00 

1 10. 00 

6.00 

1 .48 

13.00 

16.50 

1 30. 00 

12.20 



All Item A. T. 41 b.... 



10 

3 

3 

6 

1 

3 

6 

1 

6 

1 

15 



100 

50 

4 

10 

50 

30 

12 

100 

10 

30 

10 



85.75 
3.00 
.75 
2.10 
1.50 
1.00 
.30 
4.00 
2.88 
3.25 
2.50 
1.00 
3.00 
6.00 
5.00 
.75 

10.00 

6.60 

.48 

3.00 

■ 6.50 

30.00 
2.20 



101.46 



1 Actual cost in local market. 

Articles checked thus y^ ordered supplied from New York Depot June 1, 1909. 

Articles checked thus X to be purchased by Q. M., Fort Andrews, after July 1, 1909, at a cost not to 
exceed $63.43. 
Charge to Letter of Apportionment 11011. 



Respectfully submitted. 

Approved: 

Station, Fort Andrews, Mass. 



Quartermaster. 
Commanding. 



(82) 



APPENDIX 13. 



First quarter fiscal year 1910. 

To be supplied from 
Philadelphia Depot. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 60. 

(Modified January 1.3, 1908.) 



No. 112-3. 
Date, May 26, 1909. 
Class A. 
Appropriation, R. S. 



Quan- 
tity 



hand. 



Con- 
sumed 
pre- 
vious 
quar- 
ter. 



Re- 
quired 



Description of articles. 



Bowls, chopping. 

Chopper, meat 

Cleaver 

Dippers 

Forks, meat 

Graters 

Knives, bread 

Knives, butcher.. 

Mill, coffee 

Openers, can 

Pans, frying 

Saw, meat 

Scale and weights 

Total 



Charge to Letter of Apportionment 11011. 
Respectfully submitted. 

Approved: 

— — ■ — ■ , Commanding. 



Station, Fort Andrews, Mass. 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



$2.40 

5.50 
.63 
.70 
.44 

1.08 
.72 
.60 

4.07 
.60 

2.28 
.65 

3.95 



23.62 



Remarks: Use for each 
article must be 
stated. Pars. 49, 
5(1, Circular No. 7, 
Q. M. G. O.. 1909. 



Item R. S. 6.— To re- 
place articles in- 
spected and con- 
demned. Required 
to complete allow- 
ance. 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M 



Actual 
cost of 
articles 
sup- 
plied. 



$2.40 

5.50 
.63 
.70 
.44 

1.08 
.72 
.60 

4.07 
.60 

2.28 
.65 

3.95 



23.62 



-, Quartermaster. 



(83) 



APPENDIX 14. 



First quarter fiscal year 1910. 

To be supplied from 
New York depot. 



RF.QUISITION (e.xtra sheet). 

War Department. 

Q. M. D. Form No. tiO-A 

(Modified .January 1.3, 1908.) 

Attacli to Form 60 with paper fasteners. 



No. 112-7. 

Date, June 15, 1909. 

Class A. 

.Appropriation, as stated. 



APPROPRIATION "REGULAR SUPPLIES" FISCAL YEAR 1910. 



Quan- 
tity 
on 

hand. 



Con- ' 

sumed \ 
j)re- Re- 1 

vious ] quired. i 

quar- 
ter. 



Description of articles. 



3 

12 

oO 

30 



800 

72 

1 

12 

100 
oO 

100 

100 

3 
1 

10 
10 

1 

10 
100 

1 
1 

100 



Acid, sulphuric, galls 

Ammonia, galls 

Adjusters, lamp cord 

Brace, carpenter's, 12" sweep.. 

Bronze, gold, U) 

Brushes, floor 

Brushes, paint, 1-1" and 2-3".. 

Brushes, scrubbing 

Buckets, G. I 

Cans, oil, squirt, copper, 1 qt.. 

Carbons, electra 

Cards, steam indicator 

Cement, gas pipe, lbs 

Chisels, wood, \",i", 1", 2 each. 

Cord, lamp, type VIII, ft 

Elbows, C. I., U" 

1 "lectrolite, carbon 

Files, flat, 2-4?,", 10-6" 

Graphite, lbs 

Grease, Albany, lbs 

Hose, steam, 1", ft 

Hose, garden, wire wound, J", 
ft. 

Knobs, porcelain, ^", gross 

Line, tape, 100 ft 

Packing, rubber, lbs 

Packing, valve-rod, lbs 

Paper, emery, ream #000 

Paper, sand, #001, qrs 

Rags, cleanins:, lbs 

Square, try, 4" 

Valve, blow-off 

Vfire, type VIII, lbs :.. 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



Remarks: Use for each 
article must be 
stated. Pars. 49, 50, 
Circular No. 7, Q. 
M. G. 0., 1909. 



Total R.S 267.50 



Item 9 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 

do 

....do 

....do 
....do 
....do 
....do 
....do 
....do 
,...do 
....do 
....do 
....do 



Quan- 
tity 
ap- 
proved 
by 

C. Q. M. 



Actual 
cost of 
articles 
sup- 
plied. 



$207. 50 



APPROPRIATION "INCIDENTAL EXPENSES" FISCAL YEAR 1910. 




Boxes, letter 

Box, shoeing 

Braces, ratchet 

Buttp.rises, farriers 

Cutter, clinch 

Cuspidors 

Di-\nders 

Drills, twist, ■^" 

Grindstone, complete 

Hammers, blacksmith, IJ lb. 

Hardies 

Wrenches, monkey, 12" 



Veterinary suppliex. 



Belladonna, F. E. ozs. 

Camphor, gum, lbs 

Capsicum, 07S , 

Chloroform, lbs , 



?2. 10 

1.25 

3.00 

.50 

..35 

1. 20 

.00 

1.44 

1.64 

.75 

.80 

3.7.'^ 



.36 

3.90 

.24 

.40 



Item 12 
Item 29 
....do. 
....do. 
....do. 
Item 12 
Item 29 
....do. 
....do. 
....do. 
....do. 
....do. 

Item 27 
....do. 
....do. 
....do. 



(84) 



85 



APPROPRIATION "INCIDENTAL EXPENSES" FISCAL YEAR 1910— Continued. 



Quan- 
tity 
on 

hand. 



Con- 
sumed 
pre- 
vious 
quar- 
ter. 



Re- I 
quired. 



Description of articles. 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



Remarks: Use for eacli 
article mustv be 
stated. Pars. 49, 50, 
Circular No. 7, Q. 
M. G. 0., 1909. 



QVf °- ' Actual 

11^ cost of 

pro^^ed >'««les 

by 



sup- 



C.Q.M. 



plied. 



Veterinary supplies — Cont'd. 

Cosmoline, lbs t $1. 00 

Creolin, lbs j 3. 00 

Flaxseed, meal, lbs '• .70 

Iodoform, ozs I 2. 30 

Oil, olive, galls | 11.20 

Quinine, sulphate of, ozs I 1. 38 

Salol, ozs I .75 

Tar, pine, lbs | .50 

Totall. E ! 43.11 



Item 27 
....do. 
....do. 
....do. 
....do. 
Item 27 
....do. 
....do. 



B ■ 



$43. 11 



APPROPRIATION "ARMY TRANSPORTATION," FISCAL YKAR 1910. 



Bands, baclr, amb 

Bands, back, (^nule 

Bands, belly, ami) 

Bars, brake 

Beams, l^rake, I . \V 

Bed, escort wagon 

Blankets, pack 

Blankets, saddle 

Blocks, brake 

Boards, bottom, "!'. W 

Bolsters, i'' . W 

Bolts, carriage, 100 g" x 3", 100 
A" X 3J", 400 1" X 2". 

Boxings, wheel, f,. W 

Breochings, amb. set 

Bridles, riding 

Brushes, liorse 

Collars, amb. harness, 20" 

Total A. T , 



12.00 
16.32 
6.00 
3.00 
4.80 
27.50 
19. ."jO 
3.00 
6.00 
5.40 
l.GO 
2. 16 

3.00 
2.75 
.5.80 
4. 66 
15.42 



138. 81 



Item 24b . 

do... 

do... 

Item 26a. 

do... 

do... 

Item 23b . 

do... 

Item 26a . 

do... 

do... 



Item 23d 

Items 21b-22b. 
Item 23d 



$138. 81 



APPROPRIATION "WATER & SEWERS, MILITARY POSTS," FISCAL YEAR 1910. 



100 

75 

100 

34 

2 

6 

72 

10 

300 

300 

144 

1 

32 



Asl >estos, sq. ft 8. 00 

Belting, leather, ft 15 00 

Canvas, vds., No. xx, 54" wide. 45. 00 

Cocks, bibb, brass, |" 51. 00 

Cocks, cylinder , 3. 00 

Mops, cotton 1. 20 

Nipples, G. I.J" 7. 20 

Packing, rul^ber, lbs 4. 50 

Pipe, G. l.'i", ft 45.00 

Pipe, lead, *", lbs ! 27. 00 

Reducers, G. I. from 1" to i". . \ 14. 40 

Torch, gasoline | 4. 50 

Tubes, boiler, 1" 64. 00 



Items4<fe.5. 

do 

do 

do 

do 

do 

do 

do 

.....do 

do 

do 

do....... 

do 



Valves, gate, 12". 



36.00 do. 



Total, W. & S j 325.80 



$325. 80 



Requisition forwarded to New York depot for supply. 
Charge to Letter of Apportionment 11011. 



RECAPITULATION. 



Regular supplies 

Incidental expenses 

Army transportation 

Water and sewers 



267. 50 
4.3. 11 
138. 81 
325. 80 



Respectfully submitted. 

Approved : 

■ , Commanding. 

Station, Fort Andrews, Mass. 



Quartermaster. 



APPENDIX 15. 



First quarter fiscal year 1910. 

To be supplied from 
Jefferson Depot. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 60. 

(Modified January 13, 1908.) 



No. 112-8. 
Date, July 22, 1909. 
Class A. 
Appropriation, as stated. 



APPROPRIATION "REGULAR SUPPLIES, FISCAL YEAR, 1910." 



Quan- 
tity 
on 

hand. 



Con- 
sumed 

pre- 
vious 
quar- 
ter. 



Re- 
quired. 



Description of articles. 



Army ranges. No. 1 
Army ranges, No. 3, 
Army ranges, No. 4 

Total 



Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 



$271.00 
126. 72 
230. 00 



Remarks: Use for 
eacli article must be 
stated. Par. 49, SO, 
Circular No. 7, Q. 
M. G. O., 1909. 



Item 4 . 



Quan- 
tity 
ap- 
proved 

by 
C. Q. M. 



Actual 
cost of 
articles 
sup- 
plied. 



$627. 72 ' 



APPROPRIATION "ARMY TRANSPORTATION, FISCAL YEAR, 1910." 



Carts, dump 

Carts, tiand 

Wagons, escort 

Wheels, front, E. W 
Wheels, hind, E. W 

Total 




$526. 38 



Charge to Letter of Apportionment 11011. 
Supplied from stock. 
Requisition completed. 

Respectfully submitted. 

Approved: 



-, Quartermaster. 



— , Commanding. 
Station. Fort Andrews, Mass. 



(86) 



APPENDIX 16. 



First quarter fiscal year 1910. 

To be supplied from 
Philadelphia Depot. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 60. 

(Modified January 13, 1908.) 



No. 112-9. 

Date, July 15, 1909. 

Class A. 

Appropriation, Regular Supplies. 



Quan- 
tity 



hand. 



Con- 
sumed 
pre- Re- 



vious 
quar- 
ter. 



quired, 



03 
312 
63 
63 
39 
312 
42 
156 

a3 

30 
312 

30 
312 

63 

63 
312 
312 



Description of articles. 



Boats, gravy. . .. 

Bowls 

Bowls, sugar 

Boxes, pepper... 
Cruets, vinegar.. 

Cups 

Dishes, pickle. . . 
Dishes, vegetable 
Pitchers, sirup. .. 
Pitchers, water.. 

Plates, dinner 

Plates, meat 

Plates, soup 

Pots, mustard . . . 

Salt cellars 

Saucers 

Tumblers 

Total 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



359. 97 



Remarks: Use for 
each article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



Item 22 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M. 



Actual 

cost of 
articles 
sup- 
plied. 



$359.97 



Charge to Letter of Apportionment 11011. 

Supplies from stock. 

Requisition completed August 10, 1909. 

Respectfully submitted. 

Approved: 



Quartermaster. 



— , Commanding. 
Station, Fort Andrews, Mass. 



(87) 



I 



APPENDIX 17. 



First quarter fiscal year 1910. 
To be supplied from 



REQUISITION. 
War Department. 
Q. M. D. Form No. fO. 
rilodiried January 13, igos.) 



No. 112-4. 
Date, .Time 2.5, 1909. 
Class II services. 
Appropriation, as below. 



APPROPRIATION "RflGULAR SUPPLIES," FISCAL YEAR, 1910. 





Con- 






Esti- 


Remarks: Us3 for each 


HVf"" ' Actual 


Quan- 


sumed 






mated 
cost of 
quan- 


article must be 


!,'^y cost of 


fc tity 
1 on 


pre- 
vious 


Re- 
juired. 


Description of articles. 


stated. Pars. 49, 50, 
Circular No. 7, Q. 


pr<..d;-tici- 


fiand. 


quar- 
ter. 






tity re- 
quired. 


M. G. O., 1009. 


c.q.u. 


plied. 








One tinner, lo davs, at S2.50 


825. Of) 


Item R. S. 7c.— The 


$25.00 










per day. 




services of the tinner 
as'ced for are neces- 
sary to place the 
cookins utensils at 
this post in proper 
repair. The funds 
for payment of this 
employee should l.e 
supplied immediate- 
ly after July 1st, if 
request is approved. 







APPROPRIATION "INCIDENTAL EXPENSES," FISCAL YEAR, 1910. 



Shoeing public animals, fi 
horses and 4 mules during 
first quarter, at S1..50 per 
animal. 



Hire of a veterinarian to ad- 
minister the mallein test to 
public animals at post. 10 
visits at S5.no per visit. 



Total, I. E . 



S3.3. 00 



50.00 



83.00 



Item I. E. 32.— This 
work is to be done 
under inform a! agree- 
m.ent pending the 
assignment of a per- 
manent lilacksmith. 

I.E. 2!; 



$33. 00 



50.00 



APPROPRIATION "ARMY TRANSPORTATION," FISCAL YEAR, 1910. 



Hire of a saddler 10 davs, at 
$2.00 per day. 

For repair of 7 wagons and re- 
painting same. To he done 
under a'.'reement at an ap- 
proximate cost of •?12.,50 per 
wagon . 



Total A. T 107.50 



S20. 00 



87.50 



Item A. T. 24.— Re- 
pairing harness at 
post. 

Item A. T. 2^.— The7 
wagons at the post 
are badly in need of 
repairs. It is esti- 
mated that the work 
can he done within 
the figures named. 



S2(). 00 
87.50 



Respectfully submitted. 
Approved : 



, Commanding. 

Station, Fort Andrews, Mass. 



(88) 



-, Quartermaster. 



APPENDIX 18. 



First quarter fiscal year 1910. 
To be supplied from 



REQUISITIOK. 
War Department. 
Q. M. D. Form No. f.O. 
(Modified January 13, 1908.) 



No. 112-5. 
Date, July 10, 1909. 
Class IV services. 
Appropriation, A.T. 



APPROPRIATION "ARMY TRANSPORTATION," FISCAL YEAR 1910. 



Quan- 
tity 
on 
hand. 


Con- 
sumed 
pre- 
vious 
quar- 
ter. 


Re- 
quired. 


Description of articles. 


Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 


Remarks: Use for each 
article must be 
stated. Pars. 49, SO, 
Circular No. 7, Q. 
M. G. 0., 1909. 


Quan- 
tity 
ap- 

proved 

by 
0. Q.M. 


Actual 
cost of 
articles 
sup- 
plied. 








Scraping and repainting bot- 
tom of steamer "Capt. Gregg." 
Hauling steamer on ways 

Replacing fi stanchions on port 

side forward. 
Furnishing and installing new 

capstan. 

Total 


S375. 00 
75.00 

12.00 
36.00 


Item A.T. 43 

This work to be adver- 
tised for and done 
under formal agree- 
ment. 








497.00 


$497. 00 











Approved Q. M. G. O., July 25, 1909. Charge to Q. M. G. O., ^44244. 
Respectfully submitted . 
Approved : 



Quartermaster. 



, Commanding. 

Station, Fort Andrews, Maes. 



(89) 



APPENDIX 19. 



First quarter fiscal year 1910. 
To be supplied from 



REQUISITION. 

War Department. 

Q. M. D. Form No. CO. 

(Modified January 13, 1908.) 



No. l]2-(i. 
Date, .Tuly 10, 1909. 
Class D. 
Appropriation, as stated. 



APPROPRIATION "REGULAR SUPPLIES," FISCAL YEAR 1910. 



Quan- 
tity 
on 

hand. 


Con- 
sumed 
pre- 
vious 
quar- 
ter. 


Re- 
quired. 


Description of articles. 


Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 


Remarks: Use for each 
article must be 
stated. Pars. 49, .50, 
Circular No. 7, Q. 
M. G. 0., 1909. 


Quan- 
tity 
ap- 
proved 

by 
C.Q.M. 


.'vctuai 
cost of 
articles 
sup- 
plied. 






4 
1 


Radiators, each 32 sq.feet heat- 
ing surface, tapped for 1" 
pipe. Plate (> Nelson's Cata- 
logue, page 12. 

Electric testing machine. Plate 
(10 Electric Mfg. Co. Cata- 
logue, 1908, page 364. 

Total 


S48. on 

125.00 


Item R. S. 3. To re- 
place 4 radiators in 
troop barracks, 
cracked and unserv- 
iceable. 

ItemR.S.9. Required 
to test electric light- 
ing system for breaks 
in insulation, etc. 


4 

1 


$48.00 
125.00 




173.00 


173. 00 













APPROPRIATION "R. W. W. AND D. 4," FISCAL YEAR 1910. 



Road scraper, 2-horse. Plate SllO. 00 
10, page 16, Simmonds Hdwe. I 
Catalogue, 1908. I 



Item R. W. W. & D. 
la. For use in con- 
nection with repairs 
of roads at this post. 



$110. 00 



Approved by Q. M. G. O., July 25, 1909, for purchase hy C. Q. M. O. 
Charge to Q. M. G. O. #221212.' 

Respectfully submitted. 
Approved : 



-, Quartermaster. 



, Commanding. 

Station, Fort Andrews, Mass. 



(90) 



APPENDIX 20. 



Class A. 



[Combination blank, invoice, or receipt.] 



Keq. 112-1. 



Transfer of quartermaster supplies from Chief Q. M., Department of the East, to 
, Q. M. at Fort Andrews, Mass., for transportation and delivery to 



Quantity 
(in figures) 



Articles. 



Cost when 
new. 



Condition. 



Remarks. 



1 

12 
12 

72 

3 

12 

3 

24 

1 

2 

1 

12 

1 

24 

6 

500 

12 

36 

12 

6 

36 

1,000 

10 

100 

250 

300 

20 

500 

1,000 

24 

144 

12 

2 

6 

12 

72 



EEGULAE SUPPLIES. 

Alphabet, steel, set 

Baskets, coal 

Bands, rubber, gross 

Blocks, memo. ^026 

Boards^ clip, letter size 

Books, blank, 3 qr. horizontal ruling 

Books, letter-copy, letter size 

Books, memo., pocket size, flexible cover 

Book, time, small 

Bowls, copying 

Brush, copying 

Clips, paper, GEM, gross 

Crayons, gross 

Erasers, rubber, Faber's I. & P 

Erasers, steel 

Fasteners, paper, McGill's, #2 

Folders, paper 

Ink, black, pts 

In]<« red, bots. 2 oz 

Inkstands, single 

Mucilage, bots. 4 oz 

Paper, "carbon, sheets 

Paper, folio post, qrs 

Paper, foolscap, qrs 

Paper, legal cap, qrs 

Paper, letter, qrs 

Paper, note, qrs 

Paper, blotling, sheets 

Paper, T. W. letter. No. 2.J, qrs 

Paste, library, bots T 

Pencils, lead, Di.xon's, #2 

Pens, steel ,gross,4 #048, 4 Spencerian S2 and 4 J stub. 

Racks, pen 

Sponges, cup 

Tape, office, spools 

Wax, sealing, ozs 

Weights, paper 

Total R. S 

INCIDENTAL EXPENSES. 

Clock, office , 

stand, dictionary , 

Tacks, thumb 

Total I. E '. 

ROADS, WALKS, WHARVES, AND DRAINAGE. 

Drainers, cast iron, \" perforation; Clow catalogue 
plate 7, page 39. 



$5.00 

3.00 

2.00 

2.75 

1.20 

1.20 

4.00 

3.60 

.15 

.30 

.25 

2.00 

.25 

1.00 

1.50 

1.00 

2.40 

4.00 

1.00 

1.25 

3.50 

10.00 

2.50 

1.00 

26.00 

34.00 

2.00 

10.00 

11.00 

2.^50 

2.'^8 

3.00 

.50 

.60 

1.40 

1.50 

.75 



150. 98 



5.00 
1.50 
.24 



6.74 



37.00 



Good.. 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
...;do 
....do 
....do 
....do 
....do, 
....do 
....do, 
....do 
....do, 
....do. 
....do, 
....do. 
....do, 
....do. 
....do. 



Good.. 

do 

do 



Good. 



Iteml. 

Do. 
Item 27. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do, 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 



Item 12. 
Do. 
Do. 



Item 7. 



(91) 



APPENDIX 21. 



Class A. 



[Combination blanlc, invoice, or receipt.] 



Req. 112-3. 



Transfer of quartermaster supplies from depot, Q. M. at Philadelphia, Pa., to 
Q. M. at Fort Andrews, Mass., for transportation and delivery to ■ 



Quantity 
(in figures), 



Cost when 
new. 



REGULAR SUPPUES. 

Bowls, chopping i 82. 40 

Chopper, meat i 5. 50 

Cleaver | .63 

Dippers .70 

Forks, meat | .44 

Graters I 1.08 

Knives, bread i .72 

Knives, butcher ! .60 

Mill, eoflee | 4. 07 

Openers, can ! .60 

Pans, frying j 2. 28 

Saw, meat j .65 

Scale and weight j .S. 95 

Total I 23. 62 



Condition. 



Remarks. 



Good.. 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 



Item 6. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 



Supplied from stock." Requisition completed. 



Invoiced this 15 day of June, 1909, and dropped per receipt, voucher No. 4.32, 1st 
quarter fiscal year 1910. Return of invoicing officer 



(92) 



Invoicing Officer. 



APPENDIX 22. 



Class A. [Combination blank, invoice or receipt.] Req. 112-1. 

Transfer of quartermaster supplies from depot Q. M. at New York City, to , Q. M. 

at Fort Andrews, Mass., for transportation and delivery to . 



Articles. 



REGULAR SUPPLIES. 

Blades, hack-saw 

Boilers, coffee, 30 galls., copper bottom, round 
with faucets. 

Boilers, round, 20 galls., square, with copper bot 
torn. 

Boilers, round, 20 galls., copper bottom, with fau- 
cets. 

Chimneys, lamp, for Q. M. D. lamps 

Chisels, cold, i. face 

Dusters, feather 

Envelopes, ofQcial, penalty stamp, No. 9 

Total 

INCIDENTAL EXPENSES. 

Alum , lbs 

Anvil, 200 lbs 

Baskets , desk 

Baskets, waste 

Bru.shes, desk 

Compound, welding, lbs 

Mats, cuspidor, rublDer 

Mats, door, rope 

Wrenches, Stillson, 12" 

Total 

ARMY TRANSPORTATION. 

Aprons, rain, amb 

Awls, saddlers, 1" 

Blades, awl, 1" 

Blankets, horse 

Brooms, stable 

Brushes, horse 

Blocks, brake, E. W 

Boards, sand, E. W 

Bolts, king, E. W 

Chains, fifth 

Links, open, .J" 

Metal, babbit, lbs 

Pots, glue 

Rasps, wood, 9" 

Screw-drivers, spiral 

Squares, steel 

Wrenches, monkey, 10" 

Total 

WATER AND SEWERS, MILITARY POSTS. 

Brooms, corn 

Cloth, emery, sheets ' 

Cutter, pipe, 3 wheel, for pipe from 1" to 4" 

Grease, Albany, lbs 

Vise, pipe, for "pipe 1" to C" 

Total 



Cost when 
new. 



$1.00 
5.00 

2.20 

9.00 

6.00 

.90 

3.75 

6.40 



34.25 



2.00 
14.50 
1.35 
1.75 
1.20 
3.00 
3.60 
3.00 
3.00 



33.40 



7.00 

.90 

.60 

40.00 

24.00 

12.00 

2.40 

7.20 

.60 

6.00 

4.00 

4.50 

.70 

1.20 

2.00 

1.00 

2.50 



Condition. 



116.60 



3.00 
.40 
5.00 
5.00 
15.00 



28.40 



Good . . . 
...do.. 



...do 

...do 

...do 

...do 

...do 

...do 



Good. 
. . . .do 
. . . .do 
....do 
. . . .do 
....do 
....do 
. . . .do 
do 



(jood. 
....do 

do 

....do 
....do 
....do 
. . . .do 
....do 
....do 
. . . .do 
. . . .do 
....do 
....do 
....do 
....do 
.-..do 
. . . .do 



Good.. 

do. 

do. 

do. 

do. 



Remarks. 



Item 9. 
Item G. 



Do. 

Item 9a. 
Item 9. 
Do. 
Item 27. 



Item 33. 
Item 29. 
Item 12. 

Do. 

Do. 
Item 29. 
Item 12. 

Do. 
Item 29. 



Item 25a. 
Item 24a. 

Do. 
216 & 226. 

Do. 

Do. 
Item 26a. 

Do. 

Do. 

Do. 

Do. 

Do. 
Item 266. 

Do. 

Do. 

Do. 

Do. 



1,2,3,4,5. 
Item 4. 
Do. 
Items 4, 5. 
Items 1, 4. 



Partial supply. Supplies from stock. 

Invoiced this 20th da}' of June, lOOi), and dropped per receipt, voucher No. 520, 
4th quarter fiscal year 1909. Return oi invoicinp; oificer. 



Invoicing Ojjiccr. 



(93) 



APPENDIX 23. 



Class A. 



[Combination blank, invoice or receipt.] 



Transfer of quartermaster supplies from depot Q. M. at New york City, to 
at Fort Andrews, Mass., for transportation and delivery to 



Req. 112-2. 
— , Q. M. 



Quantity 
(in figures). 



Articles. 



Cost when 
new. 



Condition. 



Remarks. 



ARMY TRANSPORTATION. 
FOR LAUNCH "CAPT. GREGG.' 

Acid, muriatic, gall 

Alcohol , wood, gall 

Asbestos wicking, lbs. 8" 

Brooms, corn 

Broom, coir 

Brushes, varnish, flat, 1" 

Brushes, scrubbing 

Brush, tube 3" 

Buckets, water, G. I., 3-gall 

Cement, smooth-on, lbs 

Cliisels, cold, ^' ' face 

Compound, boiler, lbs 

Emery, powdered, lbs 

Hose, steam, i", feet 

Total 



$5.75 
3.00 

.75 
2.10 
1.50 
1.00 

.30 
4.00 
2.88 
2.50 
1.00 
0.00 

.75 
6.50 



Good. 
....do 
. . . .do 
. . . .do 
....do 
....do 
....do 
....do 
....do 
....do 
. . . -do 
. . . .do 
....do 
....do 



38.03 



AU item 416. 



Supplied from stock. Requisition completed. 

Invoiced this 20th day of June, 1909, and dropped per receipt, voucher No. 654, 
4th quarter, fiscal year 1909. Return of invoicing officer. 



(94) 



Invoicing Officer. 



APPENDIX 24. 



Class A. 



[Combination blank, invoice or receipt.] 



Transfer of quartermaster supplies from depot Q. M. at Neic York City to Q 
Fort Andrews, Mass., for transportation and delivery to — . 



Req. 112-1. 

M. at 



Quantity 
(In figures). 



Articles. 



Cost when 
new. 



Condition. 



Remarks. 



2 

6 
1 

250 

1 



50 

500 

2 

50 

10 

1 

1 



REGULAR SUPPLIE.S. 

Alcohol, wood, galls 

Asbestos, lbs 

Asphaltum, galls 

Bars, pick 

Charcoal, bushels 

Clay, fire, bbl '. 

Compound, boiler, lbs 

Cleaner, flue, 3" 

Total 

INCIDENTAL EXPENSES. 

Acid, carbolic, crude, galls 

Acid, muriatic, galls 

Alcohol, wood, galls 

Total 

WATER AND SEWERS, MILITARY PO.STS. 

Alum, lbs 

Brick, fire '. 

Brushes, flue, 3" 

Oil, cylinder, gall 

Oil, engine, galls 

Tools, firing, set 

Torch, gasoline 

Total 

ROADS, WALKS, WHARVES, AND DRAINAGE 

Hammers, stone, 4 lbs 



S2.00 
4.50 



1.50 
2.25 
3.75 

20.00 

5.00 



COO 
5.40 
2. 70 



14.10 



5.00 
6.00 
7.00 
25.00 
(i.OO 
7.50 
5.00 



61.50 



2.00 



Good.. 
....do 

....do, 

....do 
....do 
....do 

...do 

....do 

Good.. 
....do 
....do. 

Good.. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 

Good.. 



Item 7a. 

Item 76. 
/5 Item 7a. 
\5 Item 76. 

Item 76. 

Item 7a. 

Item 9. 
(100 Item 9. 
\150 Item 11. 

Item 9. 



Item 33. 

Do. 

Item 12. 



Item 1. 

Do. 

Do. 

Do. 

Do. 

Do. 
Items 4, 5. 



Item la. 



Purchased. Requisition completed. 

Invoiced this 15 day of July, 1909, and dropped per receipt, voucher No. 640, 1st 
quarter, fiscal year 1910. Return of invoicing officer. 



(95) 



Invoicing Officer. 



APPENDIX 25. 



Class A. 



[Combination blank, invoice or receipt.] 



Req. 112-8. 



Transfer of quartermaster supplies from depot Q. M. at Jeffersonville, Ind., to 
Q. M. at Fort Andrews, Mass., for transportation and delivery to 



Quantity 
(in figures), 



Articles. 



APPROPRIATION "REGULAR SUPPLIES," FISCAL 
YEAR 1910. 

Army ranges, No. 1 

Army ranges, No. 3 

Army ranges. No. 4 

Total 

APPROPEIATION "ARMY TRANSPOETATION," 
FISCAL YEAR 1910. 

Carts, dump 

Carts, hand 

Wagons, escort 

Wheels, front, E. W 

Wheels, escort, hind 

Total 



Cost when 
new. 



536.38 



Condition. Remarks. 



$271.00 


Good 


Item 4. 


12G.72 


do.. 


Do. 


230.00 


do 


Do. 


627.72 




97.50 


Good 


Item 27. 


101.88 


do 


Do. 


227.00 


do 


Item 25. 


36.00 


do 


Item 25a 


54.00 


do 


Do. 



Supplies from stock. Requisition completed. 

Invoiced this 10 day of Aug., 1909, and dropped per receipt, voucher No. 654, 1st 
quarter, fiscal year 1910. Return of invoicing officer. 



(96) 



Invoicing Officer. 



APPENDIX 26. 



Class A. 



[Combination blank, invoice or receipt.] 



Req. 112-9. 



Transfer of quartermaster supplies from depot Q. M. at Philadelphia, Pa., to 
Q. M. at Fort Andrews, Mass., for transportation and delivery to — 



Quantity 
(in figures). 



Articles. 



Cost wlien 
new. 



Condition. 



Remarks. 



63 

312 
C3 
63 
39 

312 
42 

156 
63 
30 

312 
30 

312 
63 
63 

312 

312 



REGULAR SUPPUES. 

Boats, gravy $17.01 

Bowls 37. 44 

Bowls, sugar 17.01 

Boxes, pepper 2.52 

Cruets, vinegar I 9. 75 

Cups ' 24. 96 

Dishes, pickle 7.98 

Dishes, vegetable 49.92 

Pitchers, syrup j 35.91 

Pitchers , water i 18. 30 

Plates, dinner 28. 08 

Plates, meat ; 33. 60 

Plates, soup 31. 20 

Pots, mustard 8. 82 

Salt cellars 3. 15 

Saucers 21. 84 

Tumblers 12. 48 

Total 359.97 



Good.. 
....do, 
....do. 
....do, 
....do. 
.-..do, 
....do. 
....do 
....do. 
....do. 
— do 
....do. 
....do. 
....do 
....do 
....do 
....do. 



Item 22. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 



Supplies from stock. Requisition completed. 

Invoiced this 10 day of Aug., 1909 and dropped per receipt, voucher No. 1320, 
1st quarter, fiscal year 1910. Return of invoicing officer. 



11089—11- 



(97) 



Invoicing Officer. 



APPENDIX 27. 



Class A. 



[Combination blank, invoice or receipt. 



Transfer of quartermaster sup-plies from depot Q. M. at New York City, to 
at Fort Andrevjs, Mass., for transportation and delivery to 



Req.112— 7. 

0. M. 



Quantity 
(in figures). 



72 

1 

12 

100 

50 

100 

100 

3 

1 

10 

10 

1 

10 
100 

1 
1 

100 



Articles. 



REGULAR SUPPLIES. 



Acid, sulphuric, galls 

Ammonia, galls 

Adjusters, lamp cord 

Brace, carpenter's, 12" sweep 

Bronze, gold, lb 

Brushes, floor 

Brushes, paint, 1-1" and 2-3" 

Brushes, scrubbing 

Buckets, G. I 

Cans, oil, squirt, copper, 1 qt 

Carbons, Electra 

Cards, steam indicator 

Cement, gas pipe, lbs 

Chisels, wood, \", Y', 1", 2 each. . 

Cord, lamp, type VIII, feet 

Elbows, C. I.,li" 

Electrolite, carbon 

Files, flat, 2-4V' and 10-6" 

Graphite, lbs 

Grease, Albany, lbs 

Hose, steam, 1", ft 

Hose, garden, wire wound, J", ft. 

Knobs, porcalain, I" , gross 

Line, tape, 100 feet 

Packing, rubber, lbs 

Packing, valve-rod, lbs 

Paper, emery , ream No. 000 

Paper, sand. No. 001, qrs 

Rags, cleaning, lbs 

Square, try, 4" 

Valve, blow-otf 

Wire, type VIII, lbs 



Total. 



INCIDENTAX EXPENSES. 



Boxes, letter 

Box, shoeing 

Braces, ratchet 

Butterises, farriers . 

Cutter, clinch 

Cuspidors . 

Dividers 

Drills, twist, ^" . 

Grindstone, complete. 

Hammers, blacksmith, i\ lbs. 

Hardies. 

Wrenches, monkey 

Belladonna, F. E. ozs.. . . 
Camphor, gum, lbs . 
Capsicum, ozs.. . 
Chloroform, lbs. 

Cos'noline, lbs 

Creolin, lbs 

Flaxseed meal, lbs 

Iodoform, ozs 

Oil, olive, galls 

Quinine, sulphate of, ozs. 

Salol, ozs. . .'. 

Tar, pine, lbs. . 



Total. 



Cost when 
new. 


Condition. 


Remarks. 


$5.50 


Good 


Item 9. 


15.00 


do 


Do. 


.60 


do 


Do. 


1.10 


do 


Do. 


2.00 


do 


Do. 


1.80 


do 


Do. 


.75 


do 


Do. 


.90 


do 


Do. 


3.00 


do 


Do. 


2.25 


do 


Do. 


4.20 


do 


Do. 


1.50 


do 


Do. 


1.50 


do 


Do. 


4.20 


do 


Do. 


24.00 


do 


Do. 


36.00 


do 


Do. 


18.00 


do 


Do. 


.75 


do 


Do. 


17.00 


do 


Do. 


5.50 


do 


Do. 


40.00 


do 


Do. 


15.00 


do 


Do. 


4.05 


dp 


Do. 


2.50 


dS 


Do. 


4.00 


do 


Do. 


12.50 


do 


Do. 


1.80 


do 


Do. 


1.30 


do 


Do. 


12.00 


do 


Do. 


.30 


do 


Do. 


2.50 


do 


Do. 


26.00 


do 


Do. 


267.50 




2.10 


Good 


Item 12. 


1.25 


do 


Item 29. 


3.00 


do 


Do. 


.50 


do 


Do. 


.35 


do 


Do. 


1.20 


do 


Item 12. 


.60 


do 


Item 29. 


1.44 


do 


Do. 


1.64 


do 


Do. 


.75 


do 


Do. 


.80 


do 


Do. 


3.75 


do 


Do. 


.36 


do 


Item 27. 


3.90 


do 


Do. 


.24 


do 


Do. 


.40 


do 


Do. 


1.00 


do 


Do. 


3.00 


do 


Do. 


.70 


do 


Do. 


2.30 


do 


Do. 


11.20 


do 


Do. 


1.38 


do 


Do. 


.75 


do 


Do. 


.50 


do 


Do. 


43.11 





(98) 



99 



Transfer nf quartermaster supplies from depot Q. M. at Nevj York City, to , Q. M. 

at Fort Andrews, Mass., for transportation and delivery to Continued. 



Quantity 
(in figures). 



Articles. 



Cost when 
new. 



Condition. 



Remarks. 



12 
12 
12 
;i 

4 

1 

6 

24 

12 

2 

600 

6 
1 



100 

75! 
100 
34 1 

2 

6 

10 I 

300 I 

.300 i 

144 

1 

32 ! 

4 



ARMY TRANSPORTATION. 

Bands, back, amb 

Bands, back, 6-mule 

Bands, belly, amb 

Bars, brake 

Beams, brake, E. W 

Bed, escort wagon i... ... . 

Blankets, pack 

Blanlvets, saddle 

Blocks, brake 

Boards, bottom, E. W 

Bolsters, E. W 

Bolts, carriage, 100 ^" by 3", 100 ■^" by ^", 400 
l"by2". 

Boxings, wheel, E. \V 

Breeehings, amb. set 

Bridles, riding 

Brushes, horse 

Collars, amb. harness, 20" 

Total 

WATER AND SEWERS, MILITARY PO.STS. 

Asbestos, sq. ft 

Belting, leather, ft 

Canvas, yds. Np. xx 54" wide 

Cocks, bibb, brass, \" 

Cocks, cylinder 

Mops, cotton 

Nipples, G. I., 3" 

Packing, rubber, lbs 

Pipe, G. I., f ", ft 

Pipe, lead, \" , lbs 

Reducers, G. I. from 1" to i" 

Torch, gasoline 

Tubes, boiler, 1" 

Valves, gate, 12" 

Total 



SI 2. 00 
16. 32 
6.00 
3.00 
4.80 
27.50 
19.50 
.3.00 
6.00 
5.40 
1.60 
2.16 

3.00 
2.75 
5.80 
4.56 
15.42 



138. 81 



8.00 

15.00 

45.00 

51.00 

3.00 

1.20 

7.20 

4.50 

45.00 

27.00 

14.40 

4.50 

64.00 

36.00 



Good. 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 

....do 
....do 
....do 
....do 
....do 



Good. 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 



Item 246. 

Do. 

Do. 
Item 260. 

Do. 

Do. 
Item 236. 

Do. 
Item 26a. 

Do. 

Do. 

Do. 

Do. 

Do. 
Item 23(i. 
216 & 226. 
Item 23i. 



Items 4, 5. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 



325. 80 



Charge to letter of apportionment 11011. 
Supplies from stock. Requisition completed. 

Invoiced this 10th day of Aug., 1909, and dropped per receipt, voucher No. 
1st quarter, fiscal year 1910. R,eturn of invoicing officer. 



86?, 



Invoicing Officer. 



APPENDIX 28. 



[First page of Cover.— Form 126 (amended Feb. 8-09).) 

Annual estimate of repairs required for public buildings. 

At Fort Monroe, Va., during the year ending March 1, 1910. 
Respectfully submitted. 



Quartermaster. 



Approval recommended as indicated in first column. 



-, Commanding Post. 



RECAPITULATION. 



Apportionment. 


Estimate. 


Recommended 

by department 

commander. 


Allotted. 


B. & Q 


$1,025.50 

.377.00 

335.00 

14.00 


$865 

325 

185 

14 


$500 


R. S 


240 


W. & S 


185 


I. E 


14 


M. P. E 




A. T 


35.00 


35 


35 






Total 


1,780.50 


1,424 


974 







Recommended as indicated in second column. 



Date, 



-, 1909. 



-, Commanding Department. 



Allotted aa indicated in red in third column. 



(100) 



Date, 



-, 1909. 



Commanding Department. 



101 



(Second page of cover.] 
INSTRUCTIONS. 

1. To be mailed from the po.st not. later than April 1st, and forwarded lo the Adjutant-General from 
' department headquarters not later then April 1.5th. 

2. The estimates will be prepared in triplicate for po.sts under the jurisdiction of department commanders. 
The three copies will be forwarded to department headquarters and one copy with recommendations of the 
department authorities forwarded to The Adjutant-General. For depots and independent stations the 
estimate will be prepared in duijlicate, and both copies with recommendations forwarded to The Adjutant- 
General. Apportionments will be made, based upon these estimates, which will then be returned to the 
department for allotment to the post. After allotment has been made by the department commander, 
one copy of each report will be forwarded to The Adjutant-General and one copy will he sent to the post, 
one copy being retained at department headquarters. 

3. Estimates for the Philippine division will be forwarded as above to the division commander for his 
action. 

4. See paragraphs 1022, 102.3, 1024, 102.5, and 14a5, Army Regulations, 1908, and General Orders 103, War. 
Department, of 1908. 

5. A page or sheet will be inserted for each building at the post and for each iron fiagstaff, garbage crema- 
tory, power-plant building, etc. Sheets will be arranged according to the numbers of the buildings and 
bound in covers in serial order. 

6. This estimate will include repairs to 

(a) The building proper. ^ 

(b) The steam, hot water, or hot air heating apparatus withm the building. 

(c) The lighting fixtures within the building. 
(d> The plumlsing within the building. 

7. For hospitals and hospital corps sergeants' quarters, all expenditures for repairs during the preceding 
year will be reported, but estimates will be submitted on this form only for repairs required to heating 
apparatus or lighting fixtures. Estimates for other repairs, chargeable to the appropriations for hospitals 
and hospital stewards' quarters are to be forwarded separately by the surgeon for the action of the Surgeon- 
General. 

8. Estimates for repairs to shooting galleries and other buildings chargeable to the appropriation for 
"Shoothig galleries and ranges," will be rendered separately to The Adjutant-General, but expenditures 
for preceding year will be reported on these blanks. 

9. The appropriations from which repairs are payable are as follows: 

(a) Barracks and quarters. — Repairs to all public buildings at established posts in the United States, 
except tho.se indicated in these instructions as payable from other appropriations. 

(b) Barracks and quarters. Philippine Islands. — Repairs to public buildings in the Philippine Islands 
which in the United States are made from the appropriation "Barracks and quarters." 

(c) Regular supplies. — Repairs to bakery and laundry and power-plant buildings, steam-cooking sys- 
tems, heating apparatus and gas or electric fixtures in all buildings except post exchanges and gymnasiums, 
and electric wiring or gas piping in all buildings e.xcept hospitals and hospital stewards' quarters, post 
exchanges, and gymnasiums. 

(d) Incidental expenses. — Repairs to iron flagstalTs, electric bells, and fire-alarm systems. 

(e) Water and sewers. — Repairs to crematories and pump houses, and plumbing in all buildings except 
hospitals, hospital stewards' quarters, post exchanges, and gymnasiums. 

[Third page of cover.] 

(fj Army transportation. — Repairs to elevators in all public buildings, where installed, except hospitals. 

10. In reporting expenditures made during preceding year all repairs to each building and its appur- 
tenances during the prescribed time will be included, no "matter from what appropriation paid, but addi- 
tions to buildings, alterations, and remodeling of .same, and new installatvin of plumbing, heating, and 
lighting systems will not be reported or estimated for on this form. Repairs lo window and door screens, 
wall lockers, and other appurtenances will be included in estimates for repairs to building proper, but the 
installation of .same will not be included in the report of cost or in the estimates of repairs required. (^1 
complete renewal of plumbing , heating or lighting systems, screens, etc., for a building or a renewal of a substan- 
iial part of any one of these systems will be classed as an installation and will not be included in these estimates.) 

11. Water and sewer systems, pumping plants, heating, lighting and power plants, wharves and boat- 
houses, roads, walks, grading, etc., will not be included in these estimates. (Repairs to pump houses and 
to power-plant buildings will be included, but repairs to machinery contained in these buildings will be 
omitted from these estimates.) 

12. Chief quartermasters and post quartermasters will enter for each building, on thsir copy of Historical 
Record, the amounts reported herein as expended during the preceding year. 



I 



I 



102 



Place, Monroe, Fort, Va. 

(Designation:) Administration building; condition, good. 

Expenditures since March 1st, preceding year. 



Repairs to building (B. & Q.) 

Repairs to heating plant (R. S.) 

Repairs to lighting (R. S.) 

Repairs to plumbing (W. & S.) 

Repairs to (I. E.) 

Repairs to (A. T.) 

Total 



Estimate of amount required for ensuing F. Y. 

(a) For repairs to building proper (B. & Q.) 

Painting metal ceilings 

Varnishing woodwork 

Repairing locks on doors 

Glass for basement windows 



$185 


00 


30 


00 


20 


00 


32 


00 


8 


00 


10 






285 



35 


00 


175 


00 


8 


00 


13 


00 



00 



00 



(5) For repairs to heating apparatus (R. 

1 set of grate bars 




00 



(See reverse side for other repairs.) 



No. of Bldg., 77. 



103 



(Designation:) Administration building — (continued). 



No. of Bldg., 77. 



(c) For repairs to lighting — (R. S.) 

1 switch box 

Repairs to elec. It. meter 



(d) For repairs to plumbing (W. & S.) 

1 tank regulator 

Replacing hot-water heater 

Replacing washbowl in lavatory 



42 

150 

5 



197 



00 



For other repairs (if any) (A. T..) 

Repairs to elevator 



35 



00 



TOTAL FOR EACH APPROPRIATION. 



Appropriation. 


Estimate. 


Recom- 
mended by 

depart- 
ment com- 
mander. 


AUotted. 


B. &Q 


$231 
85 
197 
35 


8215 

76 

150 

35 


$100 


R. S 


50 


W. &S 


150 


A. T 


35 






Total 


548 


475 


335 



104 



Place, Monroe. Fort, Va. 

(Designation:; Double barracks; condition, good. 



Expenditures since March 1st, preceding year. 



Repairs to building (B. & Q.) 

Repairs to heating plant (R. S.) 

Repairs to lighting *. (R. S. ) 

Repairs to plumbing (W. & S.) 

Repairs to (I- E.) 

Repairs to ( ) 

Total 

Estimate of amount required for ensuing F. Y. 
(a) For repairs to building proper (B. & Q.) 

Building No. 10. 

Repairs to gutters and downspouts 

Plastering ceiling 

Painting woodwork 

Building No. 11. 

Repairs to windows and doors 

Repairs to main stairway 

Repairs to wainscoting on first floor 

(6) For repairs to heating apparatus (R. S.) 

Building No. 10. 

Repairs to furnace 

Repairs to ventilators 

Building No. 11. 

Repairs to ventilators 



$120 


00 


28 


00 


13 


00 


5 


00 


1 


00 







167 



45 
175 



15 



80 



(See reverse side for other repairs.) 



No. of Bldg., 10 and 11. 



105 



No. ofBldo;.. 10 and 11. 



(Designation:) Double barracks— (continued). 



(c) For repairs to lighting (R. S.) 

Building No. 10. 

Repairs to wall switches 

Repairs to elec. wiring 



Building No. 11. 



Repairs elec. light fixtures in dormitory. 
Repairing electric meter 



(d) For repairs to plumbing {V> . & S.) 

Building No. 10. 



Repairing urinal stalls 
Repairing washbowl. . 
New sink in lavatory. . 



Building No. 11. 



Repairing water-supply pipes. 

Repairing waste pipe 

Repairing water-closet 



For other repairs (if any) . . . 
Repairing electric bells. 



.(I.E.) 



Building No. 11. 






TOTAL FOR EACH APPROPRIATION. 






Appropriation. 


Estimate. 


Recom- 
mended by 

depart- 
ment com- 
mander. 


Allotted. 




$399. 50 

147.00 

108.00 

9.00 


$350. i)0 

125.00 

100. 00 

9.00 


$200.00 


j^ s 








I. E 


9.00 




663.50 


584.00 


409.00 









106 



Place, Monroe, Fort, Va. 

(Designation:) Double officers' quarters; condition, fair. 

Expenditures since March 1st, preceding year. 

Repairs to building (B. & Q.) 

Repairs to heating plant (R. S.) 

Repairs to lighting (R. S.) 

Repairs to plumbing ^ (W. & S.) 

Repairs to (I. E.) 

Repairs to ( ) 

TotaJ 

Estimate of amount required for ensuing F. Y. 
(a) For repairs to building proper (B. & Q.) 

Building No. 50. 

Repairs to sash 

Repairs to stairs 

Relaying floors 1st story 

Building No. 61. 

Renewing pillars on porch 

Repairs to doors and windows 

(6) For repairs to heating apparatus (R. S.) 

Building No. SO. 
Repairs to heating pipes 

Building No. 51. 
Repairs to furnace 



$328 


00 


17 


00 


2 


00 


11 


00 


1 


75 


. 





359 



75 



35 

15 

150 



180 
15 



00 



(See reverse side for other repairs.) 



No. of Bldg., 50 and 51. 



107 



(Designation:) Double officers' quarters — (continued). 



No. of Bldg., 50 and 51. 



(c) For repairs to lighting (R. S.) 

Building No. 60. 

Repairs electric wiring 

Repairing elec. fixtures 

Repairing watt meter. 



Building No. 51. 



$20 
18 



00 



(d) For repairs to plumbing (W. & S.) 

Building No. SO. 

Washers for spigots 

Replacing washbowl 



Building No. 51. 



Repairing water-closet tank . 
Repairing waste pipe 



30 



00 



For other repairs (if any) (I.E.) 

2 new batteries for elec. bell system 



00 



TOTAL FOR EACH APPROPRIATION. 



Appropriation. 


Estimate. 


Recom- 
mended by 

depart- 
ment com- 
mander. 


Allotted. 


B. &Q 


$395 

145 

30 

5 


$300 

125 

30 

5 


$200 


R. S 


90 


W. &S 


30 


I. E 


5 






Total 


575 


460 


325 







s >;~ 



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109 



[Form No. 127 (authorized by Sect'y of V.'ar, Feb. 11th, 1909).] 

Annual estimate of repairs required to machinery and apparatus of lighting plant, lighting 
system exterior to buildings, central heating plants, and heating systems exterior to 
buildings. 

At Fort Brown during year ending March 1st, 1910. 
Respectfully submitted. 



Approved. 



Quartermaster. 



-, Commanding. 



AMOUNT OF ESTIMATE FOR REPAIRS (APPROPRIATION R. S.). 



Lighting plant (or sul>station) 

lyighting system, exterior to bldgs 

Central heating plants 

Heating system, exterior to bldgs. 

Total 



Estimated. 



$107. 00 

S4. 6.5 
72.00 
4S. 00 



.311.65 



Recommended 

by department 

commander. 



$95.00 
80.00 
60.00 
40.00 



275. 00 



Allotted by 
department 
commander. 



$90.00 
7.5.00 
50.00 
40.00 

255.00 



Recommended as indicated in second column. 



19—. 



Allotted as indicated in red in third column. 



Commanding Department. 
, ,19-. 



-, Commanding Department. 



INSTRUCTIONS. 

1. To be mailed from the post not later than April 1st, and forwarded to The Adju- 
tant General from Department Headquarters not later than April 15th. 

2. The estimates will be prepared in triplicate for posts under the jurisdiction of 
■Department Commanders. The three copies will be forwarded to Department Head- 
quarters, and one copy, with recommendations of the Department authorities, for- 
warded to The Adjutant General. For -depots and independent stations the estimate 
will be prepared in duplicate, and both copies, with recommendations, will be for- 
warded to The Adjutant General. Apportionments will be made, based upon these 
estimates, which will then be returned to the Department for* allotment to the post. 
After allotment has been made by the Department Commander, one copy of each 
report will be forwarded to The Adjutant General and one copy will be sent to the 
post, one copy being retained at Department Headquarters. 

3. Estimates for the Philippine Division will be foi-warded as above to the Division 
Commander for his action. 

4. This estimate will include repairs to and maintenance of: 

(a) Machinery and apparatus in the lighting power plant or substation. 

(b) To lighting systems exterior to buildings, electric light lines, street lighting, 
transformers, etc. 

(c) Central heating plant, boilers, machinery, and apparatus. 

(d) For heating systems exterior to buildings. 

5. Repairs to the buildings in which power house or central heating plant is located 
will not be included in this estimate, but the repair and maintenance of all machin- 
ery, boilers, and apparatus in connection with the lighting power plant and central 
heating plant, the lighting system exterior to buildings, and the heating systems 
exterior to buildings, whether underground or overhead, will be included. 

6. Supplies necessary for the operation of any part of the system, like fuel, oil, waste, 
engine supplies, boiler compound, etc., will not be included in this estimate, as they 
will be included in allotments for Class A supplies. 

7. In reporting expenditure made in preceding year will be included the amount 
expended for the repairs and maintenance similar to those indicated in paragraph five. 

8. Additions, extensions, new installations, or complete renewals of a substantial 
part of any of the above will be classed as an installation and will not be included in 
these estimates. 

9. See G. O. 163. W. D. 1908. 

10. The appropriation from which these repairs are payable is "Regular Supplies." 



110 



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Ill 

[Form No. 110. (Authorized by Sect'y of War, Feb. Uth, 1909.)] 

Annual estimate of repairs required to machinery and apparatus of pumping plant, water 
system exterior to buildings, sewage-disposal plant, sewerage system exterior to buildings 
and fire-extinguishing appara tus . 

At Fort Blank, Ga., during year ending March 1, 1910. 
Respectfully submitted. 



Approved. 



quartermaster, U.S.A. 



Commanding. 



AMOUNT OF ESTIMATE FOR REPAIRS (APPROPRIATION W. & S.). 



Estimated. 



Pompiiig plant , 

Water system e.xterior to bldgs 

Sewage-disposal plant 

Sewerage s.vstem, exterior to bldgs 
Fire-extinguishing apparatus , 

Total 



1,800 

1,100 

123 

72 



3,313 



Recommended 

b.v department 

commander. 



$180 

1,500 

900 

123 

72 



2,775 



Allotted by 
depaitment 
commander. 



Recommended as indicated in second column. 



Allotted as indicated in red in third column. 



-.19- 



Commanding Department. 
— — , 19-. 



-, Commanding Department. 



INSTRUCTIONS. 

1 . To be mailed from the post not later than April 1st, and forwarded to the Adjutant- 
General from Department Headquarters not later than April 15th. 

2. The estimates will be prepared in triplicate for posts under the jurisdiction of 
Department Commanders. The three copies will be forwarded to Department Head- 
quarters, and one copy, with recommendations of the Department authorities, for- 
warded to the Adjutant-General. For depots and independent stations, the estimate 
will be prepared in duplicate, and both copies, with recommendations, will be for- 
warded to the Adjutant-General. Apportionments will be made, based upon these 
estimates, which will then be returned to the Department for allotment to the post. 
After allotment has been made by the Department Commander, one copy of each 
report will be forwarded to the Adjutant-General and one copy will be sent to the post, 
one copy being retained at Department Headquarters. 

3. Estimates for the Philippmes Division will be forwarded, as above, to the Divi- 
sion Commander for his action. 

4. This estimate will include repairs to and maintenance of — 

(a) Machinery and apparatus in the water-pumping plant. 

(b) The pipe lines, wells, reservoirs, tanks, and all other parts of the water system 
exterior to buildings. 

(c) The sewage-purification plant or sewage-disposal plant, including machinery and 
apparatus. 

(d) Sewer mains and all other parts of sewerage system exterior to buildings. 

(e) Fire-extinguishing apparatus. 

5. Repairs to the buildings in which the pumping plant is located will not be 
included in this estimate; but the repairs and maintenance of all machinery, boilers, 
and apparatus in connection with the pumping plant and disposal plant, the water 
mains, sewer mains, tanks, reservoirs, etc., pertaining to the water and sewerage system 
will be included. 



112 

G. Supplies necessary for the operation of any part of the system, like fuel, oil, 
waste, engine supplies, boiler compound, etc., will not be included in this estimate, 
as they will be included in the allotment for Class A supplies. 

7. In reporting expenditures made in preceding year, the amount expended for 
the repairs and maintenance .similar to those indicated in paragraph 5 will be included. 

8. Additions, extensions, new installations, or complete renewals of a substantial 
part of any of the above will be classed as an installation and will not be included in 
these estimates. 

9. See General Orders 163, War Department, 1908. 

10. The appropriations from which the.se repairs are payable is "Water and Sewers 
at Military Posts." 



i 



11089—11 8 (113) 



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J](5 

[Form No. 120. (Authorized by Sec'y of War, June 24, 1908.) (Amended Feb. 11, 1909.)] 

Annual estimate of repairs to roads, walks, wharves, sea walls, and drainage, and for 
dredging and improvement of grounds. 

At Fort Blank, during year ending June 30, 1909. 
Respectfully submitted. 



Approved : 



Quartermaster, 



Commanding. 



AMOUNT OF ESTIMATE (APPROPRIATION R. W. W. <t D.). 



Roads 

Walks 

Wharves 

Sea walls 

Drainage 

Dredging 

Improvement of grounds. 

Total 



Recom- 
mended 
Estimated, by depart- 
ment com- 
mander. 



$725 

25 

350 



20 

2.400 

500 



S725 
25 
350 



20 

2,400 

450 

3,970 



Allotted by 
department 
com- 
mander. 



Recommended as indicated in second column. 



19- 



Allotted as indicated in red in third column. 



-, Commanding Department. 
-, 19—. 



-, Commanding Department. 



INSTRUCTIONS. 

1. To 1)6 mailed from the post not later than April 1st and forwarded to The Adjutant- 
General from department headquarters not later than April 15th. 

2. The estimates will be prepared in triplicate for posts under the jurisdiction of 
department commanders. The three copie.-i will he forwarded to department head- 
quarters, and one copy, with recommendations of the department authorities, for- 
warded to The Adjutant-General. For depots and independent stations the estimate 
will be prepared in duplicate, and both copies, with recommendations, will be for- 
warded to The Adjutant-General. Apportionments will be made, based upon these 
estimates, which will then be returned to the department for allotment to the post. 
After allotment has V:)een made by the department commander, one copy of each 
report will be forwarded to The Adjutant-General and one copy will be sent to the 
post, one copy being retained at department head(iuarters. 

3. Estimates for the Philippines Division will be forwarded as above to the division 
commander for his action. 

4. Under the heading "Repairs Needed for Ensuing Fiscal Year" will be given 
complete description of the kind and extent of the repairs estimated for and the best 
method of doing the work, whether Ijy contract, ])y purchase and hire, by use of prison 
labor, etc. 

5. Additions, extensions, or extensive reconstruction will lie classed as new work 
and will not be included in these e.^timatc:;. 

6. See General Orders 163, War Department, 1908. 

7. The- appropriation from wliich tliese repairs are payable is "Roads, Walks, 
Wharves, and Drainage." 



117 



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APPENDIX 33. 



[Q. M D. Form No. 28.— First page.] 

Estimate of funds required for the service of the Quartermaster's Depaxtment at 
, by , in the month of , 19 . 



L./A. or 
Q.M. G. O. 
Authoriza- 
tion No. — . 


Appropriations, F. Y. 19 . 


Amount. 


Total. 


11011 


Regular supplies 


.$300.00 

720.00 

21.30 

1,900.00 

5,600.00 

3,500.00 

300.00 

2,500.00 

245.00 

400.00 

500.00 

1,500.00 

4,500.00 

500.00 

1 700. 00 

i 300.00 

200.00 

1,500.00 

1,000.00 

150.00 




11012 


Do 




11013 


Do 




11014 


Do 




11015 


Do 




11017 


Do .' 


12,041.30 


11011 


Incidental expenses 




11012 


Do 




11013 


Do 




11014 


Do 




11015 


Do 


3.945.00 


11011 


Armv transportation 




11012 


Do ... ... 




11013 


Do 




11014 


Do 


7,200.00 


11011 


Roads, walks, wharves, and drainage. 




11012 


Do . 


500.00 


11011 


Water and sewers 




11012 


Do 




11013 


Do 


2,650.00 









[Third page.] 

It is respectfully requested that the funds be placed to my official credit, as follows: 
Assistant Treasurer U. S., New York $26, 336. 30 



[Read carefully the note on back of estimate blank.] 
RECAPITULATION. 



Appropriations, fiscal year, 19 . 


Amount of 
estimate. 






Deduct 
funds on 
band avail- 
able. 


Amount 
required. 




Dolls. 
12,041 


Cts. 
30 


Dolls. 


Cts. 


Dolls. 


Cts. 


Dolls. 


Cts. 


Dolls. 


Cts. 


Regular supplies 














12,041 


30 


Equipment ofncers' schools, M. P 
















Incidental expenses 


3,945 


00 














3,945 


00 


Horses for Cav., .\rtv-, & Engrs | 
















Barracks and quarters 






















Military post exchange 






















Transportation of the army 


7,200 

500 

2,650 


00 
00 
00 














7,200 

500 

2,650 


00 


Roads, walks, wharves, and drainage. 














on 


Water and sewers, military posts ..... 
Clothing and equipage 














00 







































Station, — 

Date, 

Approved: 



(iuartermaster, 



(118) 



Commanding. 



119 



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APPENDIX 45. 



i War Department, 

Office op the Quartermaster-General, 

Washington, October 25, 1909. 
(299298.) 
Chief Quartermaster, 
Department of the East, 

Governors Island, N. Y. 
Sir: By direction of the Quartermaster-General, letter of apportionment No. 11015 
is hereby increased in amounts under appropriations as follows: 

Kegular supplies $4, 400. 00 

Incidental expenses 50, 00 

Water and sewers 550. 00 

These amounts are to cover increases of contracts as follows: 

Fort H. G. Wright, fuel, R. S $2, 000. 00 

Fort H. G. Wright, M. oil, R. S 100. 00 

Fort H. G. Wright, forage, R. S 2, 000. 00 

Fort Hamilton, fuel, R. S 300. 00 

$4, 400. 00 

Fort H. G. Wright, fuel, W. & S 350. 00 

Fort Hamilton, fuel, W. & S 200. 00 

550. 00 

Fort H. G. Wright, B. S. coal, I. E 25. 00 

Fort Hamilton, B. S. coal, I. E 25. 00 

50. 00 

Reference your letter of October 15, 1909 (No. 39560). 

Respectfully, 

, Quartermaster. 

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APPENDIX 52. 



Headquarters Department of the East, 

Office op the Chief Quartermaster, 
Governors Island, N. Y., August 10, 1909. 
Quartermaster, 

Fort Andrews, Mass. 
Sir: Under the provisions of Circular No. 7, Q. M. G. O., 1909, letter of allotment 
No. 11210115 is hereby increased in amounts under appropriations as follows: 

Regular supplies |1, 500. 00 

Water and sewers 300. 00 

These amounts are to cover increase of contracts for fuel referred to in your letter 
of the 1st inst. 

Respectfully, 

> 

Chief Quartermaster. 

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APPENDIX 63. 



Numbers Assigned to Headquarters op Departments, Posts, General Depots 
AND Purchasing Offices op the Quartermaster's Department, Arsenals 
of the Ordnance Department, and Other Independent Stations. 

Following are numbers assigned to department headquarters and posts as explained 
in paragraph 40. General depots of the Quartermaster's Department and quarter- 
masters' offices situated in the territorial departments have been assigned numbers 
in the blocks of hundreds assigned to the respective departments, leaving sufficient 
interval after post numbers for new assignments if required. 

Eastern Division. 
[2100 division headquarters.] 



department of the east. 



100. Department headquarters. 
117. Adams, Fort, R. I. 

112. Andrews, Fort, Mass. 

150. Armistead, Fort, Md. 

114. Banks, Fort, Mass. 
149. Carroll, Fort, Md. 

107. Constitution, Fort, N. H. 

144. Du Pont, Fort, Del. 
128. Ethan Allen, Fort, Vt. 
106. Foster, Fort, Me. 

120. Greble, Fort, R. I. 
136. Hamilton, Fort, N. Y. 
139. Hancock, Fort, N. J. 

115. Heath, Fort, Mass. 
162. Henry Barracks, P. R. 
122. H. G. Wright, Fort, N. Y. 
147. Howard, Fort, Md. 

154. Hunt, Fort, Va. 
135. Jay, Fort, N. Y. 
167. Knox, Fort, Me. 
103. Levett, Fort, Me. 

101. Lyon, Fort, Me. 

151. McHenry, Fort, Md. 

102. McKinley, Fort, Me. 

145. Madison Barracks, N. Y. 

121. Mansfield, Fort, R. I. 
125. Michie, Fort, N. Y. 

152. Monroe, Fort, Va. 



143. 
155. 
159. 
146. 
129. 
158. 
105. 
109. 
116. 
161. 
134. 
148. 
111. 
108. 
113. 
127. 
133. 
123. 
126. 
138. 
110. 
156. 
153. 
119. 
104. 
137. 
160. 



Mott, Fort, N.J. 
Myer, Fort, Va. 
Niagara, Fort, N. Y. 
Ontario, Fort, N. Y. 
Plattsburg Barracks, N. Y. 
Porter, Fort, N. Y. 
Preble, Fort, Me. 
Revere, Fort, Mass. 
Rodman, Fort, Mass. 
San Juan, P. R. 
Schuyler, Fort, N. Y. 
Smallwood, Fort, Md. 
Standish, Fort, Mass. 
Stark, Fort, N. H. 
Strong, Fort, Mass. 
Terry, Fort, N. Y. 
Totten, Fort, N. Y. 
Trumbull, Fort, Conn. 
Tyler, Fort, N. Y. 
Wadsworth, Fort, N. Y. 
Warren, Fort, Mass. 
Washington Barracks, D. C. 
Washington, Fort, Md. 
Wetherill, Fort, R. I. 
Williams, Fort, Me. 
Wood, Fort, N. Y. 
Wool, Fort, Va. 



(154) 



155 



DEPARTMENT OP THE GULP, 



200. Department headquarters. 

215. Barrancas, Fort, Fla. 

201. Caswell, Fort, N. C. 
222. Crockett, Fort, Tex. 

211. Dade, Fort, Fla. 
209. De Soto, Fort, Fla. 
204. Fremont, Fort, S. C. 

218. Gaines, Fort, Ala. 
221. Jackson Barracks, La. 

219. Jackson, Fort, La. 

207. Key West Barracks, Fla. 

212. McPherson, Fort, Ga. 

216. McRee, Fort, Fla. 



217. Morgan, Fort, Ala. 

202. Moultrie, Fort, S. C. 

213. Oglethorpe, Fort, Ga. 

214. Pickens, Fort, Fla. 

205. St. Philip, Fort, La. 

223. San Jacinto, Fort, Tex. 

206. Screven, Fort, Ga. 

203. Sumter, Fort, S. C. 
208. Taylor, Fort, Fla. 
220. Thomas, Fort, Ky. 

224. Travis, Fort, Tex. 

228. White House Camp, Canal Zone, 
Panama. 



510. D. A. Russell, Fort, Wyo 
503. Leavenworth, Fort, Kans 



Central Division. 
[6530 division headquarters.] 

I 507. Riley, Fort, Kans. 



department of the lakes. 



300. Department headquarters. 
303. Brady, Fort, Mich. 
307. Benjamin Harrison, Fort, Ind. 
.304. Lincoln, Fort, N. Dak. 



305. Sheridan, Fort, 111. 

301. Snelling, Fort, Minn. 

302. Wayne, Fort, Mich. 



department of the MISSOURI. 



500. Department headquarters. 
505. Crook, Fort, Nebr. 
502. Des Moines, Fort, Iowa. 
511. Mackenzie, Fort, Wyo. 



508. Meade, Fort, S. Dak. 
506. Omaha, Fort, Nebr. 

509. Robinson, Fort, Nebr. 



department of TEXAS. 



600. Department headquarters. 

610. Bliss, Fort, Tex. 

607. Brown, Fort, Tex. 

609. Clark, Fort. Tex. 

001. Logan H. Roots, Fort, Ark. 



608. Mcintosh, Fort, Tex. 
606. Ringgold, Fort, Tex. 
005. Sam Houston, Fort, Tex. 
604. Sill, Fort, Okla. 
611. Wingate, Fort, N. Mex. 



Western Division. 

[9800 division headquarters.] 

department op the COLUMBIA. 



800. Department headquarters. 
820. -Assinniboine, Fort, Mont. 

801. Boise Barracks, Idaho. 
819. Canby, Fort, Wash. 
805. Casey, Fort, Wa.sh. 
810, Columbia, Fort, Wash. 
818. Davis, Fort, Alaska. 
813. Egbert, Fort, Alaska. 
807. Flagler, Fort, Wash. » 

802. George Wright, Fort, Wash. 
816. Gibbon, Fort, Alaska. 

804. Lawton, Fort, Wash. 



815. Liscum, Fort, .Alaska. 

821. Missoula, Fort, Mont. 
817. St. Michael, Fort, Alaska. 

811. Stevens, Fort, Oreg. 
814. Valdez, Alaska. 

809. Vancouver Barracks, Wash. 
803. Walla Walla, Fort, Wash. 
808. Ward, Fort, Wash. 

812. W. n. Seward, Fort, Alaska. 
806. Worden, Fort, Wash. 

822. Wm. Henry Harrison, Fort, Mont. 

823. Yellowstone Park, Wyo. 



156 



DEPARTMENT 4)f CALIFORNIA. 



900. Department headquarters. 

926. Apache, Fort, Ariz. 
910. Baker, Fort, Gal. 
904. Beiiicia Barracks, Oal. 
914. Barry, Fort, Cal. 

919. Depot of Recruits and ('asuals. Fort 

McDowell, Cal. 
922. De Russy, Fort, H. T. 

927. Douglas, Fort, Utah. 

928. Duchesne, Fort, Utah. 

925. Honolulu, H. T., headquarters 

Artillery District. 
930. Huachuca, Fort, Ariz. 
90(i. Mason, Fort, Cal. 
913. Miley, Fort, Cal. 



901. Pio Pico, Fort, Cal. 

903. Presidio of Monterey, Cal. 

907. Presidio of San Francisco, Cal. 

908. Presidio General Hospital, 

Francisco, Cal. 
918. Rodeo Rifle Range, Cal. 

902. Rosecrans, Fort, Cal. 

923. Roger, Fort, H. T. 

920. Schofield Barracks, H. T. 

916. Sequoia National Park, Cal. 
915. Shafter, Fort, H. T. 

924. Upton, Fort, H. T. 

931. A^Tiipple Barracks, Ariz. 
912. Wiufield Scott, Fort, Cal. 

917. Yosemite National Park, Cal. 



San 



Depots op the Quartermaster's Department. 



195. Boston, Mass. 

399. Jeffersonville, Ind. 

196. New York, N. Y. 
599. Omaha, Nebr. 

197. Philadelphia, Pa. 



598. St. Louis, Mo. 
998. San Francisco, Cal. 
199. Washington, D. C. 
398. St. Paul, Minn. 



Other Supply Points op the Quartermaster's Department. 

194. Pittsburgh, Pa., storage and supply depot. 

898. Portland, Oreg., purchasing quartermaster. 

899. Seattle, Wash., purchasing quartermaster. 
596. Kansas City, Mo., purchasing quartermaster. 



recruit depots. 



157. Columbus Barracks, Ohio. 
501. Jefferson Barracks, Mo. 
512. Logan, Fort, Colo. 



909. McDowell, Fort, Cal. 
132. Slocum. Fort, N. Y. 



175. Front Royal, Va. 
824. Keogh, Fort, Mont. 



210. 



remount depots. 

I 603. Reno, Fort, Okla. 



Arsenals and Armories op the Ordnance Department 
Augusta Arsenal, Ga. 



905. Benicia Arsenal, Oal. 
142. Fraukford Arsenal, Pa. 
170. Picatinny Arsenal, N. Y. 



306. Rock Island Arsenal, 111. 
124. Springfield Armory, Mass. 
118. Watertown Arsenal, Mass. 
130. Watervliet Arsenal, N. Y. 



157 

General Hospitals and Medical Supply Deiiots. 

612. Bayard, Fort, N. Mex., general hospital. 

602. Hot Springs, Ark., general hospital. 

193. Field medical supply depot, Washington, D. C. 

921. Field medical supply depot, San Francisco, Cal. 

597. Medical supply depot, St. Louis, Mo. 

169. Walter Reed Army General Hospital, Washington, D. C. 

Mine Planters and Cable Steamers. 

963. Colonel George Armistead, mine planter. 

866. Major Samuel Ringgold, mine planter. 

226. General R. T. Frank, mine planter. 

227. General S. M. Mills, mine planter. 

228. General E. O. C. Ord, mine planter. 

229. General J. M. Schofield, mine planter. 
141. Cyrus W. Field, cable steamer. 

225. General Joseph Henry, cable steamer. 

Miscellaneous Independent Stations. 

178. Army War College Detachment, W^ashington, D. C. 

192. Camp Perry, Ohio, rifle range. 

997. Honolulu, HawE^ii, Arpay transport service. 

198. Newport News, Va., Army transport service. 

299. New Orleans, La., purchasing quartermaster. 

999. Pacific Branch, United Sfcites military prison, Alcatraz Island, Cal. 

140. Sandy Hook Proving Ground, N. J. 

504. United States military prisqn, Fort Leavenworth, Kans. 

131. United States Military Academy, West Point, N. Y. 

Main Recruiting Stations and Officers Settling Accounts. 

DEPOT quartermaster, NEW YORK CITY. 



R25. Albany, N. Y. 
R26. Brooklyn, N. Y. 
R27. Buffalo, N. Y. 
R28. Jersey City, N. J. 
R29. Newark, N. J. 



R89. New Haven, Conn. 
R30. New York City. 
R90. Providence, R. I. 
R91. Springfield, Mass. 
R92. Syracuse, N. Y. 



DEPOT Qt!ARTPB.;MA.8Ti!R,, WASHINGTON, D. C. 

R31. Baltimore, Md. j R33. Richmond, Va. 

R32. Charlotte, N. C. | R34. Roanoke, Va. 

DEPOT QUARTERMASTER, BOSTON, MASS. 

R35. Boston, Mass. I R86. Portland, Me. 

DEPOT QUARTERMASTER, PHILADELPHIA, PA. 

R37. Harrisburg, Pa. I R39. Pittsburg, Pa. 

R38. Philadelphia, Pa. | R40. Scranton, Pa. 



158 



CHIEF QUARTERMASTER, CENTRAL DIVISION, CHICAGO, ILL. 



R55. Chicago, 111., 601 West Madison 

Street. 
R56. Chicago, 111., 505 South State 

Street. 
R57. Chicago, 111., 880 South State 

Street. 
R58. Cincinnati, Ohio. 
R59. Cleveland, Ohio. 
R60. Columbus, Ohio. 
R78. Davenport, Iowa. 
R79. Dee Moines, Iowa. 
R72. Detroit, Mich. 
R84. Duluth, Minn. 
R61. Evansville, Ind. 
R62. Grand Rapids, Mich. 



R63. Huntington, W. Va. 
R64. Indianapolis, Ind. 
R80. Joplin, Mo. 
R81. Kansas City, Mo. 
R65. Lexington, Ky. 
R66. Louisville, Ky. 
R67. Milwaukee, Wis. 
R82. Omaha, Nebr. 
R68. Parkersburg, W. Va. 
R86. St. Paul, Minn. 
R69. Springfield, 111. 
R70. Terre Haute, Ind. 
R71. Toledo, Ohio. 
R83. Wichita, Kans. 



DEPOT QUARTERMASTER, ST. LOUIS, MO. 



R44. Albuquerque, N. Mex. 
R47. Atlanta, Ga. 
R48. Birmingham, Ala. 
R49. Chattanooga, Tenn. 
R73. Dallas, Tex. 
R45. Denver, Colo. 
R74. El Paso, Tex. 
R75. Houston, Tex. 
R50. Knoxville, Tenn. 



R41. Little Rock, Ark. 
R51. Memphis, Tenn. 
R52. Nashville, Tenn. 
R76. Oklahoma, Okla. 
R53. Raleigh, N. C. 
R42. St. Louis, Mo. 
R46. Salt Lake City, Utah. 
R77. San Antonio, Tex. 
R54. Savannah, Ga. 



R43. New Orleans, La. 



QUARTERMASTER, NEW ORLEANS, LA. 



R93. Portland, Oreg. 
R94. Seattle, Wash. 



QUARTERMASTER, PORTLAND, OEEQ. 

I R95. Spokane, Wash. 



DEPOT QUARTERMASTER, SAN FRANCISCO, CAL. 



R85. Helena, Mont. 
R87. Los Angeles, Cal. 



R88. San Francisco, Cal. 



159 



CONSTRUCTING QUARTERMASTERS. 



CI. Washington, D. C. 

C2. Fort Washington, Md. 

C3. Newport, R. I. 

C4. Fort Monroe, Va. 

C5. Portland, Me. 

C6. Boston, Mass. 

C7. Fort Hamilton, N. Y. 

C8. New London, ( 'onn. 

C9. Sullivans Island, S. C. 
CIO. Fort Morgan, Ala. 
Cll. Fort Hancock, N. J. 
C12. Key West Barracks, Fla. 
C13. Fort Slocum, N. Y. 
C14. Columbus Barracks, Ohio. 
C15. Jefferson Barracks, Mo. 
C16. Fort Benjamin Harrison,, Ind. 
C17. St. Paul, Minn. 
C18. Boise Barracks, Idaho. 
C19. P'ort Yellowstone, Wyo. 
C20. Fort Leavenworth, Kans. 
C21. Fort Riley, Kans. , 
C22. Fort Sill, Okla. 
C23. Fort Lawton, Wash. 
C24. Vancouver Barracks, Wash. 
C25. San Francisco, Cal. 
C26. Pacific Branch, Military Prison, 

Alcatraz Island, Cal. 
C27. Fort Constitution, N. H. 
C28. Fort Barrancas, Fla. 
C29. Fort Bayard, N. Mex. 
C30. Fort Bliss, Tex. 
C31. Fort D. A. Russell, Wyo. 
C32. Fort Columbia, Wash. 
C33. Fort Crook, Nebr. 
C34. P'ort Des Moines, Iowa. 
C35. Fort Douglas, Utah. 
C36. Fort DuPont, Del. 
C37. Governors Island, N. Y. 
C38. Fort Huachuca, Ariz. 
C39. Fort Logan, Colo. 
C40, Fort Mackenzie, Wyo. 
C41. Fort Meade, S. Dak. 
C42. Fort Myer, Va. 
C43. Fort Niagara, N. Y. 
C44. Fort Oglethorpe, Ga. 
C45. Fort Omaha, Nebr. 
C46. San Juan, P. R, 
C47. Whipple Barracks, Prescott, Anz-. 



C48. 
C49. 
C50. 
C51. 
C52. 
C53. 
C54. 
C55. 
C56. 
C57. 
C58. 
C59. 
C60. 
C61. 
C62. 
C63. 
C64. 
C65. 
C66. 
C67. 
C68. 
C70. 
C71. 
C72. 
C73. 
C74. 
C75. 
C76. 
C77. 

C78. 
C79. 
C80. 
C81. 
C82. 
C83. 
C84. 
C85. 
C86. 
C87. 
C88. 
C89. 
C90. 
C91. 
C92. 
C93. 
C94. 
C95. 



Fort Robinson, Nebr. 

Fort Sam Houston, Tex. 

Fort Thomas, Ky. 

Fort Walla Walla, Wash. 

Fort Wayne, Mich. 

Fort Wm. H. Harbison, Mom. 

Fort Wm. H. Seward, Alaska. 

Fort Wood, N. Y. 

Fort Caswell, N. C. 

Fort Dade, Fla. 

Fort Ethan Allen, Vt. 

Fort Flagler, Wash. 

Fort Howard, Md. 

Fort Lincoln, N. Dak. 

Fort Logan H. Roots, Ark. 

Madison Barracks, N. Y. 

Fort Mcintosh, Tex. 

Fort McPherson, Ga. 

Fort Missoula, Mont. 

Fort Ontario, N. Y. 

Plattsburg Barracks, N. Y. 

Fort Rosecrans, Cal. 

Fort Sheridan, 111. 

Fort Stevens, Oreg. 

Fort Totten, N. Y. 

Fort Wingate, N. Mex. 

Fort George Wright, Wash. 

Fort Worden, Wash. 

United States Military Prison, Fort 

Leavenworth, Kans. 
Fort Brady, Mich. 
Fort Crockett, Tex. 
Fort Screven, Ga. 
Honolulu, H. T. 
Presidio of Monterey, Cal. 
Hawaii, Cavalry Cantonment. 
Fort Ward, Wash. 
Fort Monroe, Va. (Engineer Corps). 



Seattle, Wash. 

Fort Adams, R. I. 
Washington Barracks, D. C. 

Fort Porter, N. Y. 

Sparta, Wis. 

Camp Yosemite, Cal. 



INDEX. 



Accounts, Allotment — Paragraphs- 
Credits 113-115^ 

Debits 116,124,231 

Definition of 10' 

Entries of fuel, forage, mineral oil, etc., in 135-145> 

How Ivept 112-13J 

Invoices to be entered in llfti 

Letter of allotment becomes allotment account 112' 

Liabilities 116a, 118, 121 

Postings in 117-124 

Savings, entry of , in 126, 131 

To be kept by chief, depot, and post quartermasters 112 

To be kept open for given period 122^ 

Transfer of supplies within department 123 

Transfer of employees within department 124 

Use of Form 151 for 46b, 46d, 47, 112-131 

Vouchers to be entered in •. 117, 231 

Accounts, Apportionment — 

Credits 88-90 

Class II services to be held as reserve in 101 

Class II services, method of posting, in 103 

Debits : 91-96 

Definition of 11 

IJow kept 88-109 

' Letter of apportionment becomes apportionment account 88 

R ewards for deserters, entry of, in 150 

Savings, entry of, in 127 

Transportation and telegraph accounts, in 104-109 

Use of Form 151 for 46c, 46d, 47, 88-109 

Allotments — 

Account, definition of 10 

By whom made 37 

Definition of 9 

How made 39, 93, 98, 99, 111 

For donations to discharged prisoners 154 

Letters of, deflnition of • 16 

Letters of, use of Form 151 for 46b 

I^etters of, reduction of 100 

Letters of, to be in duplicate, one copy retained Ill 

Object of 36 

Transfer of supplies within department, how affected 123 

Transfer of employees within department, how affected 124 

When made and on what based 38, 110 

Apportionments — 

Account, definition of 12 

Account 88-1C9 

Aimual 69-71 

Class II, o be reserve 101 

Class II, chief and other quartermasters to take final action 102 

Definition of 11 

For annual estimates 70, 71 

For Class A supplies 84-87 

For Class B supplies 84-87 

For Class I services 84-87 

For Class II services 84-87 

For Class III services 84-87 

For fuel, forage, mineral oil, etc 132, 133 

For donations to discharged prisoners 154 



I 



11089—11 11 (161) 



.102 

Apportionments— Continued. Paragraphs. 

For rewards for apprehension of deserters 146 

For telegraph accounts 84m 

For transportation accounts , 841 

How made 3o 

Letters of 17 

Letters of, use of Form 151 for 46a, 84 

Letters of, how, when, and for what issued 84-87 

Letters of, supplemental 86 

Letters of, numbers to be entered on Class A requisitions 53 

, Object of 32 

. >VJti.€jn made and on what baaed 34 

Appropriations- 
Army act makes 6 

Army act, analysis of Page 67; 7 

Definition of 13 

Expenditures in excess of, prohibited , Page 66; 2, 3 

^n time of peace, limited 3, 4 

In time of war, unlimited 5 

jfecessity for cost keeping under 4 

^](ialysis— 

Of Army appropriation act Page 67; 7 

^my Transport Service- 
Special instructions as to 171-183 

i^^tborities— 

For this circular 1 

To be quoted on vouchers 248 

JP^J/^nces. (See Working balances.) 

Harbor, cable, and mine planters, special instructions as to 155-170 

C^asisiflcation— 

Of supplies 22,23-26 

Of services 23, 27-31 

QJotliing, is Class C, except civilian 25-84b 

(lost Iteeping— 

Necessity for 4 

C;i^9Slb Record 184-189 

Cpsit Report 190 

Credit Lists of Invoices 220-226 

decentralization. Principle of 2-5 

definitions— 

Additions to stock 8 

AUptQients 9 

Allotment account 10 

Apportionments 11 

Apportionment account 12 

Appropriations 13 

Independent stations 14 

Item 15 

Letter of allotment 16 

Letter of apportionment 17 

Replenishment of stock 18 

Reserve 19 

Savings 20 

Working balance 21 

poi)i.^tlons to ex-Prisoners— 

Are Class I personal 84o, 153 

Apportionments for 154 

Estimates for, to be made quarterly 153 

^toiployees— 

Annual estimates for 69 

Savings, to be applied to payment of civilian 128 

Transfer of, within a department 124 

E^tlJinates, Annual- 
Apportionments for 70, 71 

For repairs 69, 70 

For extra duty pay 69, 70 

For Class I nonpersonal services 69, 70 



163 

Estimates, Annual— Continued. Paragraphs. 

For civilian employees 69, 70 

For Class III and Class B 69,70 

Estimates, Quarterly— 

For Class II services 34d 

For rewards for apprehension of deserters 146 

For donations to e x-prisoners 153 

Estimates of Funds- 
Authority to be quoted on 72 

By whom made and to whom submitted 73 

For transportation and telegraph accounts 77, 78 

How made out 72, 75 

Limitations on 76, 78 

Of depot quartermasters 223-226 

Telegraphic, for rewards for deserters 150 

To be in duplicate, one copy forwarded 73 

To show savings 130 

Use of, for maintenance of working balances 82 

When to be submitted 74 

Forms. (See also appendices to this circular.) 

Form 1.51, for letters of appointment 46a 

Form 151, for letters of allotment 46ta 

Form 151, for keeping accounts 46a,40d,47 

Funds. (See Estimates.) 

Fuel, Forage, Straw, and Mineral Oil- 
Allotments of 100 per cent to be made 133 

Apportionments for 100 per cent to be made .• 133 

Apportionments for 132, 133 

Copies of orders on contractors for 131 

Increases and reductions of contracts for 137-145 

Independent Stations- 
Definition of 14 

Quartermasters of, special instructions to 234-236 

Invoices of Supplies- 
Articles to lie arranged alphabetically under appropriations 64, 65 

Class a'ld number of requisition to be entered on 64 

Cost of articles to bo entered on 66 

Credit lists of 220 

Form 117 to l)e used for 62 

Tlow disposed of 63 

If for partial shipments to so state 68 

If for completed shipments to so state 68 

Number of pa?kaT;es to be entered on 67 

Numliers of pa?kaa;es to be entered on fit 

Prices to be stated in 44 

To be prepared in triplicate; receipts in duplicate 63 

To be posted to allotment account 119 

To show item number of appropriation 65 

To be prepared for ea-'h lot of stores 64 

To be limited in number 212, 213 

Invoices of Funds— ' 

Form 26 to be used 79 

To be posted to allotment account 116 

Items- 
Definition of 15 

Of appropriation, to be shown in requisitions 49 

Of appropriation, to be shown on invoices '. 65 

Letters of Apportionment— 
For Class A. supplies: 

Fuel, forage, and mineral oil 84a 

Civilian clothing S4b 

All other Class A 84c 

For Class B supplies: 

Repairs to buildings 84d 

Repairs to exterior heating and lighting systems 84e 

Repairs to sewer and water systems 84f 

Repairs to roads, walks, wharves, etc 84g 

Improvement of grounds 84g 



164: 

■Letters of Apportionment— Continued. 

For Class I serxiees: Paragraphs. 

Donations to ex-prisoners 34^ 

Noapersonal S4j.k,l,m,n 

Persona!, civilian g4lj 

Personal, extra duty g4i 

Rewar(l,s for deserters g4jj 

Telegraph accounts g4jjj 

Transportation accounts g4j 

For Class II services g4p 

'For Class III services 84g 

"For all other contract supplies and services 84r 

For all other supplies and services g4s 

For transportation and telegraph accounts to remain open 109 

Limitations of use of gy 

Numbering of 40f 

Numbers of, to be noted on Class A requisitions 53 

One copy to 1)6 returned to Quartermaster-General 95 

Supplemental, of same number may he issued 86 

To be in duplicate for otflces making allotments 85 

Letter.^ of AHotnient— 

How and for what issued HO 

Increase of 99 

Niunboring of 40g 

Reductions of 100 

: Supplemental, of same number, may be issued , 114 

■ To i>e in duplicate, one copy retained Ill 

To he issued for Class II services 103 

Numbering (and Numbers)— 

By means of rulilier stamps 41 

Of hoadquartors and posts 40b, 40f 

Of Items of the appropriation act 40a 

Of depots and independent stations 4Cc, 40f 

Of offices of constructing quartermasters. . 40d 

Of recruiting offices 40e 

Of letters of apportionment 40f 

Of letters of allotment , 40g 

Of requisitions 40h 

Of requisitions to be entered on invoices 64 

Of supplemental letters of apportionment 114 

Of lettors of apportionment on Class A requisitions. ........,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,, 53 

Of item of appropriation to appear on requisition^ ;.;.;.;.;.;.;...;...: ^ . 49 

Of item of appropriation to appear on invoices 65 

Postings, to allotment account 117-124 

^ice Lists 42, 55, 228 

Prices, Locai, when to be stated on requisitions 43, 55, 228 

Quartermasters, Chief- 
Special duties of 190-200 

Quartermasters, Depot— ^ 

Special duties of 201-226 

Quartermasters, Independent- 
Special duties of 234-236 

Quartermasters, Post — 

Special duties of 227-233 

Receipts for Supplies- 
Form 117 to l>e used 62 

To be in duplicate 63 

Recruiting Stations- 
Special instructions as to 237-239 

Requisitions- 
Articles on , to appear but once under an appropriation 50 

Articles on. to be accurately described 61 

Form 00 to be used for supplies and services 48 

For Class A supplies 48 

To be prepared in quadruplicate at department posts 51a 

To he prepared in duplicate at independent stations 51b 

Three copies to be forwarded to chief quartermasters 51a 

To 1)6 forwarded thirty days before lieginning of quarter 52 



165 

ORequlsltions— Continued. 

For Class II services: Paragraphs. 

Both copies to be returned by chief quartermasters 58 

If funds are desired to be so stated thereon 57 

To be in duplicate and in detail 57 

To show material and labor separately 57 

For donations to ex-prisoners 153 

For Class D supplies and Class IV services: 

To be in triplicate; two copies sent chief quartermasters 59 

Two copies to be forwarded to Quartermaster-General 59 

Trom independent stations, Class A , to have balances certified 54 

From independent stations, Class A , to be forwarded direct to depots 51b 

Item numbers of appropriation to be entered on 49 

Numbers of letters of apportionment to be entered on by chief quartermasters 53 

Numbers of, to be entered on invoices ; 64 

Prices to be stated on 43, 55 

Separate, to be made for each class of supplies 49 

Separate, to be made for each class of services 49 

■Separate, to be made for each depot 49 

Services on, to be listed by appropriations 49 

Supplies on, to be listed by appropriations 49 

To be posted to allotment account 118 

When to be held for allotments 228 

Beports Required — 

Of balances of rewards for deserters 152 

Of balances of donations to ex-prisoners 154 

Of cost 190 

Of cost of Class II services 57 

Of savings 125-127 

Of purchases by post quartermasters - . 197 

Of transportation charges 243-244 

Reserve — 

Additional allotments from 97-99 

Class II apportionments to be held as 101 

Definition of 19. 97 

How made 93 

To be credited with supplies transferred from post 123 

Rewards for Apprehension ol Deserters- 
Apportionments for, to be made quarterly , 146 

Allotments not to be made for 147 

Chief quartermasters to be advised by wire of payments of 150 

Is Class I personal 146 

One hundred dollars to be placed to credit of each post quartermaster for payments of 148 

Savings- 
Definition of ' 20 

Disposition of '. 125-131 

Entry of, in apportionment accounts 127 

May be used for payments to civilian employees 128 

Reports of 125-127 

Services- 
Annual estimates for Class 1 69, 70 

Classification of 22.27-31, 1.46, 153 

Class 1 28 

Letters of apportionment for 84-87 

Class II 29 

Letters of apportionment for 84-87 

Requisitions for 57, 58 

Class III 30 

Letters of apportionment for 84-87 

Class IV :... 31 

Requisitions for , — 59 

Donations to ex-prisoners 153, 154 

Form 60, when to be used for requisitions for 48 

Limitations on 60 

Personal and nonpersonal • 27 

Telegraph 84m 

Transportation - ; 841 



xm 

stock— Paragr^ha 

Addjtions to, definition of 8 

Additions to 207, 208 

Replenishment of, definition of 18 

Replenishment of - 207-209,215-219 

Specially manufactured — 215-219 

Surplus 214 

Supplies- 
Articles of, to appear only once under, approprjation on requisitions 50 

At what prices to be invoiced 44 

Classification of 22, 23-26, 48 

Class A -- 23,48 

Letters of apportionment for 84 

Requisitions for 51-54 

Class B 24 

Letters of apportionment for 84-87 

May be procured from depots 56 

Class C 25 

Class D 26 

Requisitions for 59, 60 

Form tiO to be used for 48 

Invoices of and receipts for 62-68 

Limitations on 60 

Must be accurately described 61 

Prices, local 43, 55 

Prices to be stated in requisitions 43, 55 

Procurable under one item of an appropriation, are procurable under all items of same appro- 
priation • 48 

Transfer of, within departments ■ 123 

When to be purchased locally 230 

XfBlegraph Service- 
Estimates of funds for payments for - 77, 78^ 

Is Class I, nonpersonal 84m 

Letters of apportionment for 84m, 109 

Posting of, in apportionment accounts 104-108 

Transportation- 
Accounts, estimates of funds for settlement of 77, 78 

Is Class I, nonpersonal : - 84ai 

Letters of apportionment for 841, 109 

Posting of, in apportionment accounts 104-108 

Reports of charges for 243, 244 

Settlements of accounts for 240-247 

Vouchers— 

To be posted to allotment account 117 

Working Balance- 
Accurate account of, to be kept ■- 83 

Definition of 21, 83 

How maintained 82, 151 

Limitations on disbursements from 81 

Rewards for apprehension of deserters 148, 146-,' ISl 

Will be supplied certain quartermasters 80 



APPENDICES: 



Page. 

1. Approval of Secretary War of decentralization as to supplies 61 

2. General Order IS, War Department, 1908, as to supplies 62 

3,' Approval of Secretary of War of decentralization as to services 63 

4; General Order 73, War Department, 1908, as to services 64 

5. General Order 176, War Department, 1908, extending General Orders 18 and 73, 1908, to entire 



army. 



65 



61 Approval of Secretary of War for including various repairs in annual estimates 66 

7i General Order 28, War Department, 1909, promulgating additional repairs to be estimated for 

annually 67 



1()7 

Page. 

8. Orders of Secretary of War, publishing act prohibiting deficiencies 68 

9. Analysis of army appropriation act, fiscal year 1910 69 

10. Form 151, for use as letter of apportionment and allotment and for keeping accounts 78 

11. Specimen copy of requisition for Class A , supplies 79 

12. Specimen copy of requisition for Class A, supplies 82 

13. Specimen copy of requisition for Class A, supplies 83 

14. Specimen copy of requisition for Class A, supplies 84 

15. Specimen copy ot requisition for Class A, supplies 86 

16. Specimen copy of requisition for Class A, supplies 87 

17. Specimen copy of requisition for Class II , services 88 

18. Specimen copy of requisition for Class IV, services 89 

19. Specimen copy of requisition for Class D, supplies 92 

20. Specimen copy of invoice of supplies corresponding to specimens of requisitions 91 

21. Specimen copy of invoice of supplies corresponding to specimens of requisitions 92 

22. Specimen copy of invoice of supplies corresponding to specimens of requisitions 93 

23. Specimen copy of in viice of supplies corresponding to specimens of requisitions 94 

24. Specimen copy of invoice of supplies corresponding to specimens of requisitions 95 

25. Specimen copy of invoice of supplies corresponding to specimens of requisitions 96 

26. Specimen copy of invoice of supplies corresponding to specimens of requisitions 97 

27. Specimen copy of invoice of supplies corresponding to specimens of requisitions 98 

28. Specimen copy of annual estimate of repairs to buildings 100 

29. Specimen copy of annual estimate of repairs to exterior heating and lighting systems 108 

30. Specimen copy of annual estimate ot repairs to water and sewer systems 1 10 

31. Specimen copy of annual estimate of repairs to roads, walks, dredging, etc., and improvement 

of grounds : 114 

3?. Specimen copy of annual estimate for Class I. nonpersonal services 117 

33. Specimen copy of estimate of funds 118 

Specimen copies of letters of apportionment, showing allotments, etc. 

34. For fuel, forage, and mineral oil 119 

35. Account of increases and decreases, contract supplies 120 

36. Class A, clothing for ex-prisoners 121 

37. Class A 122 

38. Class B and Class III •. 124 

39. Class I, civilian employees 125 

40. Class I, extra duty 126 

41. Class I , nonpersonal 128 

42. Class I, telegraph and transportation accounts (no allotments) 129 

43. Class I , rewards for deserters 130 

44. Class II 131 

45. Increasing apportionments for fuel, forage, etc. (no allotments) 132 

Specimen copies of letters of allotment, showing post allotments, etc. 

46. For fuel, forage, etc., chief quartermaster's records 133 

47. Class A, supplies, chief quartermaster's records 134 

48. Class I, civilian employees, chief quartermaster's records 136 

49. Class I, extra duty, chief quartermaster's records 137 

50. Class I, nonpersonal, chief quartermaster's records 138 

51. Class II , chief quartermaster's records 139 

52. Increasing allotment for fuel (no allotment account), chief quartermaster's records 140 

53. For fuel, forage, etc., post quartermaster's records 141 

54. Class A , post quartermaster's records 142 

55. Class B and Class III, post quartermaster's records 144 

56. Class I, civilian employees, post quartermaster's records 145 

57. Class I, extra duty, post quartermaster's records 146 

58. Class I. nonpersonal, post quartermaster's records 148 

59. Class II, post quartermaster's records 150 

Miscellaneous. 

60. Fonn of report of cost 151 

61. Form of consolidated cost record 152 

62. Form of list of invoices ; 153 

63. Numbers assigned to posts and stations 154 



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